Office Administrator (MG8) at National Social Security Fund (NSSF)

Reporting to the General Manager/Manager/Section Head/Regional Manager the candidate will be responsible for performing all the general administrative and front office work.

JOB PURPOSE:

• Prepare and process documents;
• Compose correspondences for the respective Officer’s signature;
• Format, proofread and assemble correspondence reports;
• Arrange for photocopies and telephone ‘callbacks’ where necessary;
• Screen and forward calls, re-route calls, take messages and schedule appointments;
• Maintain the Officer’s diary, coordinate schedules of meetings, appointments, arranges meeting venues and prepares meeting files;
• Manage clients’ hospitality and providing backup data as needed;
• Responsible for the filing and retrieval system;
• Manage office materials and stationery through purchase requisition, and manage imprest for office use; and
• Ensure the security of office records, equipment and documents including classified materials.

REQUIRED QUALIFICATIONS:

• Bachelors’ Degree in Secretarial Studies from a from a recognized Institution; OR
• Bachelor’s Degree in any field and a Diploma in Secretarial Studies/ Secretarial course Stage III; and
• Proficiency in Computer Applications.

COMPETENCIES:

The competencies required for Management Trainees, Ethics & Integrity Officer, Administration Officer, Records Management Officer, Fingerprints Officer, Security Officer, Accountant and Office Administrator are as follows:

• Ability to take & follow instructions
• Technical Expertise
• Customer Service orientation
• Attention to detail
• Excellent interpersonal & communication Skills
• Adaptability
• Initiative, Innovation and Creativity