Office Administrator at Taita Taveta County Public Service Board

Ref No. CPSB/TTC/21/2023

Duties and Responsibilities
Duties and responsibilities will entail:

• Recording dictation in shorthand and transcribing it in typewritten form;
• Typing from drafts, manuscripts or recording from dictation machines;
• Processing data; operating office equipment; attending to visitors/ clients;
• Handling telephone calls and appointments;
• Ensuring security of office records, equipment and documents, including classified materials;
• Preparing responses to simple routine correspondence, and undertaking any other secretarial routine duties that maybe assigned.

Requirements for Appointments

• Working experience of a minimum period of three (3) years;
• Be a Kenyan Citizen;
• A Bachelor's Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualifications from a recognized institution;

Or

• Diploma in Secretarial Studies from KNECK or its equivalent qualifications from a recognized institution

Or

• The following qualifications from Kenya National Examinations Council:
  • Shorthand III (minimum 110 w.p.m)
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III
  • Business English III/Office Administration and Management III; and
  • Secretarial Duties II; and
• A Certificate in Computer Applications (Windows, MS-Word, MS Excel, MS - Access and Internet) from a recognized institution.