Office Secretary– Machakos at Emerge Egress Consulting

Role Objective

Our client, a premium Hotel in Machakos is seeking a detail-oriented and organized Office Secretary to provide administrative support and ensure accurate documentation of meetings and office activities. The role will focus on minute-taking, document management, and supporting smooth day-to-day office operations. The position is to be filled immediately.

Core Duties and Responsibilities

• Attend meetings and accurately record and prepare structured meeting minutes.
• Prepare and circulate meeting agendas, minutes, and follow-up action points in a timely manner.
• Maintain organized records of meeting documents, reports, and correspondence.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and general office correspondence professionally.
• Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
• Provide administrative support to management and various departments.
• Ensure confidentiality and secure handling of sensitive company information.
• Assist in preparation of reports, presentations, and official documents.

Job Specifications and Qualifications

• Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years’ experience in a secretarial or administrative role.
• Proven experience in minute-taking and documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed with high accuracy.
• Strong written and verbal communication skills.