Operations Consultant at UN Women

To support the operational work at HQ, the Flagship Programme Initiative seeks to bring a consultant onboard to provide temporary operational, finance and budget support, under the overall supervision of the Programme Management Specialist.

Duties And Responsibilities

• Support on administrative and operational tasks as needed for project closure and second phase of the programme.
• Generate and monitor the expenditure reports HQ to ensure the projected delivery rate is on track.
• Assist in addressing any discrepancies with expenditure reports.
• Liaise with Finance for payments to vendors and process liquidations and advances to implementing partners for HQ’s project.
• Support the preparation of procurement requests and ensure procurement clearance for purchases of goods and services are done on time.
• Support the monitoring of cash and budget, and address any need for budget revisions.
• Provide analysis and monitoring of financial situations for transferred funds to field offices.
• Raise general ledger journal entries as needed for HQ projects and use of all funds from phase I of the programme.
• Resolve issues related to budget exceptions and deficits for management of projects and advance.
• Provide support in the recruitment processes of consultants and keep track of deadlines.

Deliverables

• Ensure that the Women Count repository has all supporting documents from advances and liquidations made to implementing partners for auditing of the programme.
• Maintain the consultants and vendors tracking database monthly.
• Run financial and budgeting reports monthly to track implementation of HQ’s AWP.

Competencies

Core Values

• Integrity
• Professionalism
• Respect for Diversity

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Exceptional organizational skills;
• Strong skills in coordination and operational knowledge;
• Strong written and verbal communication skills
• Client orientation with constructive approach to resolution of problems and dedication to providing timely support;
• Good understanding of and commitment to gender equality and women's empowerment and its policy implications;
• Strong knowledge and use of computer office tools (Microsoft Office, especially excel, Intranet- repository, DAMS, RMS, ERP-Atlas);
• Ability to work in a team and in a cooperative and productive fashion both with internal and external colleagues;
• Ability to work under pressure on multiple projects whilst maintaining high-quality and timeliness;
• Sound judgment;
• Ability to multi-task, handling a complex workload involving concurrent deadlines.

Education

Required Skills and Experience

• Secondary education is required;
• University Degree in Business Administration, Finance or Public Administration is strongly desirable, but not a requirement.

Experience

• A minimum of five years of progressively responsible administrative, financial management and reporting experience is preferred.
• Experience in the use of computers applications such as Microsoft Office, especially Excel, and web-based management systems; proficiency in the use of the Atlas system is required.
• Experience in using Microsoft Teams, Sharepoint and document sharing tools/platforms.