Payroll & HMIS Administrator (Equity Afia) at Equity Bank Kenya

Position Overview:

The Payroll & HRMIS Administrator will oversee the effective implementation of the HR Management System including input of employee data, payroll management and analyzing HR reports. She/ he will ensure all onboarding documents are verified with the relevant issuing institutions before authorizing system rights.

Key Responsibilities:

• Ensure the payroll timetable runs on time.
• Ensure accuracy of payroll changes with all required approvals
• Ensure all payroll-related taxes, statutory deductions, and other deductions are calculated and processed correctly.
• Maintain accurate and up-to-date employee payroll records and ensure compliance with all legal, regulatory and internal frameworks.
• Prepare and submit payroll-related reports and filings, including other statutory reports.
• Respond to employee payroll inquiries and resolve issues in a timely and professional manner.
• Receive information from all Human Resource Business Partners through the established data collection systems for payroll processing; •
• Does all entries in HR Systems based on justification document and updates the staff payroll record.
• Position management in the HR system.
• Cleans and updates HR Systems parameters regularly.
• Calculating final dues for exiting staff.
• Prepare audit schedules for both internal and external auditors during audits to ensure audit is done and completed within the time stipulated
• Manage internal controls proactively through the Operational Risk framework and ensuring self- checks are done periodically. Escalate potential issues in a timely manner for resolution.
• Train subsidiary payroll teams and carry out process standardization exercises.
• Stay up to date with Kenyan payroll regulations and best practices and make recommendations to improve payroll processes and procedures.

Qualifications:

• University degree in Human Resource, Business Administration, or any other related field.
• Accounting professional qualification is preferred.
• At least three (3) years’ experience in Payroll administration & filing statutory returns for different countries.
• Must have experience working with HR Systems, particularly payroll systems.
• Must have advanced skills in MS Excel.
• Member of IHRM and/or a similar renowned HR professional body is an added advantage.
• Subject matter expertise (on HR systems, Processes, pay & employment legislation in Kenya & subsidiaries, HR policy & Procedures, Financial controls policy, Operational Risk)
• Demonstrates high degree of professional competence, high levels of accountability, Critical thinker and attention to details.
• Excellent communication skills, with the ability to present complex information in a clear and compelling manner to both technical and non-technical stakeholders.
• Strong problem-solving skills and the ability to think analytically, with a keen attention to detail.
• A passion for innovation, staying ahead of industry trends, and leveraging data to drive continuous improvement.