Personnel Development Manager at Medecins Sans Frontieres (MSF)

Main Purpose

Is responsible for ensuring the HR capacity required and improving people capabilities, contribution and active participation in order to achieve mission goals effectively. This will be done according to MSF human resources vision and values.

Accountabilities

• Knows OCG’s recruitment and development policies, procedures and tools, adapt them to the Mission’s context and ensure an equitable, fair, transparent, efficient and accountable implementation throughout the Mission by all relevant people in the mission.
• Provide expertise to all people involved in recruitment process on how to lead it properly with the aim of recruiting professionals and people with potentials to be developed.
• Ensures alignment with existing policies and provides expert support to coordinators, activity managers and supervisors in recruiting and developing people under their supervision: first screening of CVs, interview methods, content, detection of potentials, best practices, performance management , alignment of development with operational objectives, etc.
• Support the projects in Recruitment and Selection process
• Knows OCG’s induction policies, procedures and tools, adapt them to the Mission’s context and ensure its proper implementation for all newly recruited/arrived staff and for previously hired staff in the Mission who had no access to them when being recruited.
• Ensures (together with the coordinator/supervisors/activity manager) that pre-established specific preparation or specific briefings for newly recruited/arrived staff on the basis of the profile sheet received or development plan are properly done in due time.
• Ensure that all newly recruited/arrived staff receive a briefing agenda upon recruitment/arrival and that they are properly briefed by hierarchical and functional supervisor (if applicable) and receive all the due information according to the established procedures standard briefing content.
• Follow up the quality and impact of whole briefing and induction processes, collects data and suggest improvements to HRCo
• Suggests career paths and support plans for specific persons to HRCo and line managers ensuring a proper liaison with the Operational needs and objectives set, the results of Appraisals, the training possibilities (local, international, intersectional, regional, etc.) and the potentials identified.
• Together with HRCo and Training Unit in HQ contributes to create and implement a mission training policy adapted to the Mission in order to respond to the needs identified among the staff, prioritizing those needed to ensure the Operational objectives set.
• Together with HRCo and Training Unit in HQ contributes to the identification of training options at local / regional / international / intersectional level, and provide expertise upon request to line managers with regards to the assessment of training needs within the teams they supervise.
• In close collaboration with HRCo and Training Unit in HQ ensures proper implementation of the Training Policy, procedures and tools in the Mission and support and develop training for Coordinators/supervisors/activity managers (i.e. HR Management, Appraisals , etc.)
• Support and empower administration managers and HR/administration staff of the Mission in her/his area of expertise (i.e. recruitment, development, induction, detection of talent, training, etc.)
• Provide expertise and support to all coordinators/supervisors/activity managers on how to implement Appraisals (tool , method, setting up objectives, follow up of action plan and best practices) with the aim to evaluate and develop competencies of the staff they supervise.
• Look for synergy/exchanges with other MSF sections and other NGOs in terms of trainings, coachings and other development tools
• Shares with HRCo all information/suggestions/activities which may have an impact in planning, budget or HR strategies (i.e. suggested career path, requested trainings, development events, mobility, etc.), and does not implement them without previous authorization of HRCo.
• Collaborate with HRCo in building/updating the annual plan and budget, with regards to her/his area of work and responsibilities.
• Communicate all relevant training matters to coordination level.
• Provide support in the organisation of decentralised trainings
• Manage training budget.
• Monitor and evaluate training program’s effectiveness, success and ROI periodically and report on them.
• Update bimonthly the EPREP pool and the mobility list and ensure that all relevant information is available
• Identify and assess future and current training needs through job analysis, career paths, annual performance appraisals and consultation with line managers as needed.
• Maintain candidate databank/ pool for potential selection.

Requirements

Education:

• Essential: Bachelor of Human Resource Management
• Membership with the Institute of Human Resource Management (IHRM)
• Valid IHRM practicing license
• Desirable: Certified Human Resource Professional (CHRPK)

Experience:

• Essential: Working experience of at least two years in HR
• Desirable: Previous Learning and Development experience
• Desirable: Previous experience in MSF or other NGO in developing countries
• Languages: English Essential & Swahili Desirable
• Knowledge: Essential computer literacy (word, excel and internet)

Competencies

• Strategic Vision, People Management, Commitment, Flexibility, and Results.