Programme Officer at Frontier Counties Development Council (FCDC)

Scope of Work

The Programme Assistant will support the Program Manager and team in the following tasks and activities:

Administrative Support

• Assist in scheduling meetings, workshops, and other program-related events.
• Prepare and distribute meeting agendas, minutes, and other documentation.
• Manage correspondence and communication with stakeholders.

Program Coordination

• Support the development and maintenance of program work plans and timelines.
• Assist in coordinating the activities of program team members and stakeholders.
• Help organize and maintain program files and documentation.

Monitoring and Reporting

• Assist in collecting and compiling data for program monitoring and evaluation.
• Help prepare regular progress reports and updates for internal and external stakeholders.
• Maintain databases and records of program activities and outcomes.

Financial and Logistical Support

• Assist in preparing and processing financial documents such as expense reports and invoices.
• Coordinate travel arrangements and logistics for program staff and stakeholders.
• Support the procurement of goods and services as needed for program activities.

Communication and Outreach

• Assist in developing and distributing program communication materials.
• Support the organization of outreach and awareness activities.
• Maintain and update program-related content on social media and other communication platforms.

Risk Management:

• Assist in Identifying and mitigating risks associated with program activities.
• Developing contingency plans as necessary.

Key Deliverables

• Organized and well-documented meeting agendas and minutes.
• Up-to-date and accurate program documentation and records.
• Regularly updated progress reports and monitoring data.
• Efficiently managed logistical arrangements and financial documentation.
• Effective communication and outreach materials.

Qualifications:

Education

• Degree: Bachelor's degree in Project Management, Development Studies, LLB, Economics, Conflict Studies, Business Management, Environmental Management, Range Management, Animal Production, Economics, Conflict Studies, or a related field.

Skills

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication Skills: Strong verbal and written communication skills
• Technical Skills: Proficiency in office software (e.g., Microsoft Office and Microsoft Project).
• Analytical Skills: Ability to analyze data, prepare reports, and make recommendations.
• Attention to Detail: Ensuring accuracy in documentation and project details.

Experience

• Work Experience: 5 years experience in project coordination, administration, or a similar role.
• Industry-Specific Experience: 5 years of Experience in the food security sector can be advantageous.

Personal Attributes

• Problem-Solving: Ability to anticipate issues and develop solutions proactively.
• Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
• Teamwork: Ability to work well in a team and support project managers and team members.