Current Opportunities at Frontier Counties Development Council (FCDC)

The Assistant Procurement Officer will support the FCDC finance and admin manager in the following tasks and activities:

Procurement Planning

• Assist in developing and maintaining the program’s procurement plan.
• Help identify the procurement needs in collaboration with program staff and stakeholders.
• Ensure that procurement activities are aligned with the program’s goals and timelines.

Procurement Process

• Assist in preparing and issuing requests for quotations (RFQs), requests for proposals (RFPs), and invitations to bid.
• Support the evaluation of bids and proposals, ensuring compliance with procurement policies.
• Help prepare purchase orders and contracts for the acquisition of goods and services.

Supplier Management

• Assist in identifying and evaluating potential suppliers and vendors.
• Maintain a database of approved suppliers and vendors.
• Support the management of supplier relationships to ensure the quality and reliability of goods and services.

Documentation and Compliance

• Ensure that all procurement documentation is complete, accurate, and properly filed.
• Support the maintenance of procurement records for auditing and reporting purposes.
• Assist in ensuring compliance with organizational and donor procurement policies and procedures.

Logistics and Coordination

• Coordinate the delivery and distribution of goods and services to program sites.
• Assist in managing inventory and tracking the movement of goods.
• Support the resolution of any issues related to procurement and logistics.

Key Deliverables

• Updated procurement plans and schedules.
• Accurate and complete procurement documentation and records.
• Timely and efficient procurement of goods and services.
• Effective supplier and vendor management.
• Compliance with procurement policies and procedures.

Qualifications and Experience

Education

• Degree: A bachelor’s degree in supply chain management, logistics, procurement, or a related field

Skills

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and ensure timely procurement processes.
• Communication Skills: Strong verbal and written communication skills
• Analytical Skills: Ability to analyze market trends, pricing, and supplier performance to make informed procurement decisions.
• Technical Skills: Proficiency in procurement software and tools and general office software (e.g., Microsoft Office).
• Attention to Detail: Ensuring accuracy in purchase orders, contracts, and documentation.
• Negotiation Skills: Ability to negotiate favorable terms and prices with suppliers.

Experience

Work Experience:

• At least 3 years of previous experience in procurement, purchasing, or a related role is required.
• Industry-Specific Experience: Experience in the food security sector can be advantageous.

Certifications (added advantage)

• Procurement Certifications: Certifications such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP),
• Supply Chain Certifications: Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) can also be beneficial.

Technical Knowledge

• Procurement Processes: Understanding procurement processes, sourcing strategies, and supplier management.
• Contract Management: Knowledge of contract terms, conditions, and negotiation strategies.
• Compliance and Ethics: Awareness of procurement regulations, ethical standards, and compliance requirements.

Personal Attributes

• Problem-Solving: Ability to identify issues and develop solutions to procurement challenges.
• Interpersonal Skills: Ability to work collaboratively with suppliers, internal teams, and stakeholders.
• Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
• Teamwork: Ability to support senior procurement officers and work effectively within a team.

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Scope of Work

The Programme Assistant will support the Program Manager and team in the following tasks and activities:

Administrative Support

• Assist in scheduling meetings, workshops, and other program-related events.
• Prepare and distribute meeting agendas, minutes, and other documentation.
• Manage correspondence and communication with stakeholders.

Program Coordination

• Support the development and maintenance of program work plans and timelines.
• Assist in coordinating the activities of program team members and stakeholders.
• Help organize and maintain program files and documentation.

Monitoring and Reporting

• Assist in collecting and compiling data for program monitoring and evaluation.
• Help prepare regular progress reports and updates for internal and external stakeholders.
• Maintain databases and records of program activities and outcomes.

Financial and Logistical Support

• Assist in preparing and processing financial documents such as expense reports and invoices.
• Coordinate travel arrangements and logistics for program staff and stakeholders.
• Support the procurement of goods and services as needed for program activities.

Communication and Outreach

• Assist in developing and distributing program communication materials.
• Support the organization of outreach and awareness activities.
• Maintain and update program-related content on social media and other communication platforms.

Risk Management:

• Assist in Identifying and mitigating risks associated with program activities.
• Developing contingency plans as necessary.

Key Deliverables

• Organized and well-documented meeting agendas and minutes.
• Up-to-date and accurate program documentation and records.
• Regularly updated progress reports and monitoring data.
• Efficiently managed logistical arrangements and financial documentation.
• Effective communication and outreach materials.

Qualifications:

Education

• Degree: Bachelor's degree in Project Management, Development Studies, LLB, Economics, Conflict Studies, Business Management, Environmental Management, Range Management, Animal Production, Economics, Conflict Studies, or a related field.

Skills

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication Skills: Strong verbal and written communication skills
• Technical Skills: Proficiency in office software (e.g., Microsoft Office and Microsoft Project).
• Analytical Skills: Ability to analyze data, prepare reports, and make recommendations.
• Attention to Detail: Ensuring accuracy in documentation and project details.

Experience

• Work Experience: 5 years experience in project coordination, administration, or a similar role.
• Industry-Specific Experience: 5 years of Experience in the food security sector can be advantageous.

Personal Attributes

• Problem-Solving: Ability to anticipate issues and develop solutions proactively.
• Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
• Teamwork: Ability to work well in a team and support project managers and team members.

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Scope of Work

The M&E Officer will be responsible for the following tasks and activities:

Monitoring and Evaluation Framework

• Develop and implement the M&E framework for the RANGE program
• Design and manage data collection processes to track progress against program indicators.
• Develop tools and systems to collect, manage, and analyze data.

Data Management and Analysis

• Collect, compile, and analyze data from program activities to assess progress and impact.
• Maintain and update databases to ensure accurate and timely data availability.
• Conduct regular data quality assessments to ensure data integrity and reliability.

Reporting and Documentation

• Prepare regular M&E reports, including progress reports, impact assessments, and case studies.
• Document lessons learned best practices, and success stories from program implementation.
• Ensure that all M&E reports and documentation are well-organized and accessible.

Capacity Building

• Provide training and support to program staff and partners on M&E tools and processes.
• Build the capacity of local stakeholders to conduct M&E activities.
• Promote a culture of learning and continuous improvement within the program team.

Stakeholder Engagement

• Work closely with program staff, partners, and stakeholders to ensure alignment on M&E activities.
• Present M&E findings to internal and external stakeholders to inform decision-making.
• Facilitate workshops and meetings to share M&E results and gather feedback.

Key Deliverables

• Comprehensive M&E framework and tools.
• Regular M&E reports and impact assessments.
• Accurate and up-to-date program databases.
• Documentation of lessons learned and best practices.
• Training materials and capacity-building sessions for program staff and partners.

Qualifications:

Education

• Degree: A bachelor's degree in social sciences, Monitoring and evaluation, economics and statistics, or a related field is usually required.

Skills

• Analytical Skills: Ability to analyze qualitative and quantitative data to assess program performance and outcomes.
• Research Skills: Proficiency in designing and conducting evaluations, including developing methodologies, tools, and data collection instruments.
• Statistical Skills: Knowledge of statistical software (e.g., SPSS ) for data analysis.
• Reporting Skills: Strong ability to prepare comprehensive reports, including visualizations and presentations of data findings.
• Communication Skills: Excellent written and verbal communication skills
• Project Management Skills: Ability to manage multiple projects, prioritize tasks, and meet deadlines.

Experience

• Work Experience: Previous experience in monitoring and evaluation, research, or a related role. 5 years of experience in mid-level positions
• Field Experience: Experience in the food security Sector is required.
• Experience with Donors: Familiarity with the reporting requirements of major donors (e.g., USAID, EKN-funded, SDC, USAID, EU, and Mercy Corps-) can be advantageous.

Certifications

• M&E Certifications: Certifications such as the Certificate in Monitoring and Evaluation from recognized institutions or universities can enhance qualifications.

Technical Knowledge

• Program Evaluation Techniques: Knowledge of various evaluation techniques, such as logical frameworks (log frames), results frameworks, and theories of change.
• Data Management: Proficiency in database management systems and data visualization tools

Personal Attributes

• Attention to Detail: Ensuring accuracy and reliability in data collection and analysis.
• Problem-Solving: Ability to identify issues and develop practical solutions based on data findings.
• Critical Thinking: Ability to assess complex situations and make sound judgments based on available evidence.
• Interpersonal Skills: Ability to work collaboratively with team members, stakeholders, and beneficiaries.

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Scope of Work

The Program Manager will be responsible for the overall coordination, management, and implementation of outcome 3 of the RANGE program. Key responsibilities include:

Program Planning and Execution:

• Develop detailed work plans and timelines.
• Coordinate with stakeholders to ensure alignment with program goals.
• Oversee the day-to-day implementation of program activities.

Monitoring and Evaluation:

• Track program progress against objectives and deliverables.
• Conduct regular reviews and prepare comprehensive reports.

Stakeholder Engagement:

• Foster strong relationships with community members, government officials, and other stakeholders.
• Facilitate meetings and workshops to ensure stakeholder participation.

Risk Management:

• Identify and mitigate risks associated with program activities.
• Develop contingency plans as necessary.

Key Deliverables

• Detailed program work plans and timelines
• Regular progress reports and updates
• Comprehensive risk management plans
• Stakeholder engagement reports
• Final program evaluation and impact assessment

Qualifications and Experience

Education

• Bachelor’s Degree: A bachelor's degree in range management, Environment, Agriculture, livestock production, development studies, or a related field.
• Master’s Degree: Master’s in Project Management, Environmental Planning and Management (MA), Range Management (MSc.), Animal Production (MSc) or a related field.

Skills

• Leadership: The ability to lead and motivate a team.
• Communication: Strong verbal and written communication skills
• Time Management: Efficient in managing time and prioritizing tasks.
• Risk Management: Identifying and mitigating potential project risks.
• Problem-Solving: Aptitude for solving issues that arise during the project lifecycle.
• Budget Management: Managing the project’s financial resources effectively.
• Technical Skills: Understanding the technical aspects of the project

Experience

• Relevant Work Experience: 15 years of experience in managing large, multi-stakeholder programs, preferably in the ASAL regions and in EKN-funded, SDC, USAID, EU, and Mercy Corps-funded projects
• Industry-Specific Experience: Experience in the food security sector is crucial.
• Project Lifecycle Knowledge: Experience managing projects through all phases—from initiation to closure.

Personal Attributes

• Attention to Detail: Ensuring all aspects of the project are managed meticulously.
• Adaptability: Being flexible and adaptable to changing project requirements and environments.
• Conflict Resolution: Ability to manage and resolve conflicts within the team or with stakeholders and between communities.

Tools and Software

• Project Management Software: Proficiency in tools such as Microsoft Project, Microsoft Word, Microsoft Excel
• Collaboration Tools: Familiarity with tools like Microsoft Teams or Zoom