Programme Policy Officer (Refugee Operations), NOA at World Food Programme (WFP)

ACCOUNTABILITIES AND RESPONSIBILITIES

Within delegated authority, and under the direct supervision of the SO1 (Strategic Outcome 1: Refugee operation) Manager, the incumbent will be responsible for the following duties:

• Support daily programmatic activities: Collaborate with the SO1 Manager and the refugee operation team to ensure the smooth execution of daily programmatic tasks.
• Act as Officer in Charge for SO1: Assume responsibilities as the acting lead when the Manager is on leave, overseeing the effective functioning of the SO1 team.
• Supervise field staff: Provide supervision for field staff responsible for monitoring activities in Nyabiheke Refugee Camp and coordinate with other Monitoring assistants under refugee operations.
• Coordinate food assistance deliveries: Collaborate with the Cash-Based Transfer (CBT) Officer to ensure the prompt preparation and execution of the Monthly CBT distribution cycle, as well as the distribution of in-kind food in refugee camps and transit centers.
• Monthly food requirements compilation: Assist in compiling inputs required for the monthly food requirements (MRQ) and share this information monthly with relevant units for pipeline planning.
• Distribution report review: Coordinate the review of distribution reports submitted in COMET by Monitoring Assistants, based on Cooperating Partners’ (CP) reports, and follow up on their validation.
• Reporting preparation: Collaborate closely with the SO1 Manager in preparing accurate and timely reports on program activities, facilitating informed decision-making, and ensuring consistency of information presented to stakeholders.
• FLAs and MoUs management: Support the management of FLAs (Field Level Agreements) and MoUs (Memoranda of Understanding) signed with CPs under SO1, ensuring regular sharing of activity reports.
• Field visits/missions participation: Participate in field visits/missions organized and undertaken by the Country Office to monitor and support the implementation of the operation.
• SCOPE management: Work closely with the SO1 Manager and other units to ensure proper utilization of SCOPE for the management of beneficiaries and distribution of monthly entitlements.
• Stakeholder engagement: Develop and sustain liaison with local government authorities, international and local NGOs, UN agencies, donors, civil society, beneficiaries, and other partners involved in the field of food security. Identify potential areas for collaborative approaches and initiatives.
• Targeting and prioritization: Monitor and support the implementation of the Targeting strategy in refugee camps by actively participating in various joint technical meetings. Ensure the thorough execution of all related recommendations emerging from these meetings.
• Design and implement livelihood projects: Contribute to the development and execution of innovative initiatives promoting self-reliance among refugees, ultimately supporting their transition away from humanitarian assistance.
• Analysis and reporting: Hold accountability and/or prepare accurate and comprehensive analyses and reports on WFP operations and performance. Ensure regular and timely submission of internal and external reports for management review to identify program support requirements and inform operational planning and decisions.
• Other duties: Perform any other duties as requested.

QUALIFICATIONS AND EXPERIENCE

Education:

• An advanced university degree or a university degree in a related field, coupled with experience and training/courses in one or more of the following disciplines: social sciences, development studies, international affairs, business administration, education, project management, or a field relevant to humanitarian studies and international development assistance.

Languages: 

• Working knowledge of English (proficiency/level C) is required. Working knowledge (proficiency/level C) of French is an added advantage

Experience:

• At least four years post graduate, progressively responsible, job related experience in refugee operations, public health, food security, vulnerability analysis, development, emergency assistance, project management, operational aspects of national bilateral or multilateral food aid or a closely related area or projects.

Knowledge & Skills: 

• Excellent English writing and communication skills.
• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook, Access) and Statistical Programs (such as SPSS and STATA).
• General knowledge of UN system policies, rules, regulations and procedures governing administration.
• Added advantage: Relevant experience in journalism and/or reporting; experience in monitoring and evaluation of emergency operations, humanitarian and refugee operations and development programs; experience in working with both international NGOs (including UN Agencies) and government institutions. Familiarity with quantitative and qualitative survey techniques. Experience in the design and implementation of food aid program.