Project Administrator at Summit Recruitment and Search

Key Requirements:

• Administer all registration, data input & scheduling around the group Green Building requirements
• Coordinate project tasks (ToDo’s) and capture onto relevant platforms as Task Sheets
• Compile project directories of professionals and important stakeholders for every project
• Issue agendas, take minutes of relevant meetings or recordings
• Keep up to date the team calendar
• Coordinate all team travel requirements, listed on a Team Travel Schedule
• Record & update RFi and SI Tracking Log & follow-up discrepancies
• Control and issue stationery as required. Coordinate & compile all printing & plotting requests by team
• Ensure Standard Filing protocols are followed by the entire team
• Liaise with external professionals, stakeholders, authorities, etc. as & when required on most appropriate platforms
• Ensure that all suppliers used for projects are regularly vetted and then shared with PPM to be added to Manage the Projects Sample Room, arrange logistics of getting samples couriered, ensure samples used in the field are returned, organise the room in a logical orderly fashion
• Manage the renewal of all subscriptions, Smartsheet, Green Building Council, Fidic, PMi, etc.
• Ensure that Close-Out meetings are conducted with the team, track progress on compiling of relevant documents to be issued to operations

Qualifications:

• Bachelors degree in a relevant field
• Minimum 5 years of relevant experience
• Projects Planning and Management or any other relevant degree required
• Knowledge on project administration | management | coordination experience
• Impeccable typing & minute taking skills
• Previous construction experience or exposure
• Planning & task management experience
• Office organisation skills

Deadline for applications: 18th June 2023