Rapporteur at Diakonie Katastrophenhilfe

Methodology, the scope of the rapporteur and Deliverables

The rapporteur will implement the following tasks under the supervision of the Regional Office in Nairobi.

1. Draft of an interactive and result-oriented methodology for capturing the learning event, considering a hybrid event (in-person and virtual) participation — as well as a detailed workshop schedule (in collaboration with the Regional Office).
2. Where applicable, support in co-facilitating the 5-day learning event; encouraging and engaging all participants to ask questions, contribute to the discussions, share their views and provide feedback.
3. Conduct the feedback/ lessons learned/evaluation of the event.
4. Prepare a detailed report on the learning event with clear photos, discussion and action point agreed upon.
5. Attend a preparations session to learn about the main topics of the learning event. Tentative Date: 20th October 2022.
6. Attend and participate in all rapporteur meetings before, during, and after the conference. The number of meetings will be kept to a minimum number and dates/times will be communicated in advance.
7. Support the development of draft templates for reporting plenary and panel sessions before the conference. Tentative date: 26th October 2022.
8. Contact the presenters/panellists of their assigned session before the conference, introduce themselves and collect potential presentation materials where possible.
9. Attend the learning event from 31st October-4th November 2022 including (potential) pre-conference meetings of panels where needed; ensure availability for each plenary or panel session assigned.

The following will be the expected deliverables of the assignment:

1. Take note of the main findings and positions, conclusions, and recommendations of each presentation.
2. Take note of questions/remarks/interventions from presenters/panellists and participants, as the basis for the Zero Draft Summary Report.
3. Produce a Zero Draft Summary Report that includes attachments (PowerPoint presentations, videos, photos etc. used by each presenter/panellist) for review and comments by DKH and its partners.
4. Insert poll results, figures, tables, attachments, further sources etc. into the Zero Draft Summary Report where appropriate.
5. Produce a Final Draft Summary Report based on the requests for additions/changes, further comments and recommendations received on the Zero Draft Summary Report.
6. Produce all documents in MS Word format based on the draft template.
7. Produce compiled communicating photos of the workshop.
8. Finalization of the Final Draft Summary Report Rapporteurs use their hardware to carry out the actions described as outputs and responsibilities.

Duration and Time Frame

The Learning event will be held from Monday 31st October to Friday 4th November 2022 for the full 5 working days. Upon signing the contract, the rapporteur will provide to Diakonie Katastrophenhilfe Regional office in Nairobi a plan for implementing the learning event which will include, the proposed methodology, schedule/agenda with clear timelines, materials & support needed if any.

Profile of The Selected Facilitator Consultant

1. Minimum university degree in Social Science, communications, PR or any other relevant field.
2. Extensive experience (at least 5 years) in complementing and rapporteur training/workshops for humanitarian or developmental NGOs.
3. Demonstrated a high level of professionalism and an ability to work independently and in high-pressure situations under tight deadlines.
4. Excellent interpersonal, organizational and communication skills including experience in co-facilitation of training/workshops and presentations.
5. Excellent communication and writing skills in English.
6. Good report writing and photography skills
7. Experience in working with consortium/ multi-partner and/ or cross-country projects is an added value.
8. Able to analyze, summarize and coherently report on diverse perspectives
9. Proven interested in issues of international education and/or sustainability
10. Previous similar experience at international conferences is an asset