Records Assistant - Fixed Term at Old Mutual Kenya

Job Description

To scan intermediary onboarding documents to migrate them into the new intermediary management app.

• Correctly label all incoming files in a systematic manner to ensure accurate and efficient management of document system
• Maintain an updated  record of all files in registry for efficiency purposes
• Archive non- active files and maintain the archives in an accessible and orderly manner
• Ensure security of files in the registry and archives  
• Update the inventory card when Files are returned to the registry to ensure that movement of files is well maintained
• Repair  torn files and change weak rails with stronger ones on a needs basis to ensure that high standards are maintained in the registry at all times
• Recommend disposal/ destruction of files and carry out destruction of files to ensure that sensitive confidential information remains confidential
• Appraise all file needing disposal and present a listing to the supervisor for approval
• Keeps an inventory of available space and recommend future needs  

Qualifications:

• Business related degree
• Records Managment

Experience:

• 1 year