Sales and Accounts Admin at Safaricom Investment Co-operative (S.I.C.)

Overall purpose of the job

Safaricom Investment Cooperative (SIC), a leading investment Co-operative is looking for a Sales and Accounts Admin.

Sales Duties and responsibilities

• Provide clerical and minor technical support for the sales & marketing department;
• Allocation of sales/bookings in the sales system, filling in all the necessary sale details
• Facilitating Zaria board meetings and taking minutes on the proceedings of the meetings
• Cross-check double allocations before invoicing
• Facilitation of the preparation of the Zaria Offer letters
• Liaising with relevant departments for stock records
• Receive record and dispatch documents delivered in the office to relevant departments/staffs.
• Contact customers to resolve any queries or obtain any missing data in the clients’ records
• Sharing monthly customer account statements
• Providing information and support to the clients related with account statements, sale agreements and transfer and varied transactions.
• Sharing the daily, weekly and  monthly sales report
• Share weekly Stock balance report
• Custodian of all Zaria sales, Marketing and administrative materials and documents.

Finance Duties and Responsibilities

• Filing of accounts documents.
• Raising of LPOs to suppliers.
• Verify supplier invoices against LPOs
• Banking of receipts from customers.
• Reconcile supplier statements.
• Preparing payments to suppliers.
• Invoicing all customer payments and sharing customer’s payment receipts.
• Preparing, verifying and dispatching customer statements.
• Accessing Zaria collection statements for sales report
• Processing Zaria payments and posting them in Quick books systems
• Doing bank reconciliations on the system and preparing financial statements on the systems
• Filing Zaria Returns before April 2021
• Preparation of the project Viability report
•  Reconciliation of all the collections and preparation of sages agents’ commissions
• Preparation of contractor’s and other service providers’ payments.
• Management of the quick books accounting systems
• Preparation and management of Zaria payroll
• Procuring all the needed sales and marketing materials 
• Stationery and logistics management

Academic requirements

• Degree in Business Administration, Bachelor of Commerce or any related field, Finance/Accounting professional with at least 2 years’ experience in Admin and Accounts.

Knowledge and skills

• Working knowledge of accounting software e.g. Quickbooks
• Customer service oriented
• Excellent communication and organization skills