School Operations, Senior Associate - Tatu Boys at Nova Pioneer

About The Role

Key responsibilities for the role include:

School Operations

• Partner with School Leader to develop a school-wide operations vision that supports and operationalises the academic and cultural vision of the school
• Driving operational excellence in the day-to-day operations of our schools
• Hold primary accountability for Ops matters on campus, and manage and coach all school-based operations and facilities team members
• Manage the school launch process
• Ensure that all necessary materials, supplies, technology and equipment are in place before school opens each year and that students and staff have access to those supplies on an ongoing basis
• Provides support in the execution of projects related to school goals - renovation, construction, new policies/systems, etc.
• Ensures smooth campus operations (including evening and weekend activities) by liaising closely with resident teaching staff and operations team
• Complete daily campus walk-throughs, put in any repair and maintenance needs, and connect with teammates on areas of strength and growth
• Assisting/directing the planning, development, and implementation of duties and projects related to School Academic Systems, Sports Activities, Transport, Meal Services, Educational Technology, Library, IT Services, Facilities Management, Procurement, Finance and Administration.
• To share the incident report raised by School Leaders to teammates to indicate details of the incident or fill in the incident report themselves

School Finances

• Work closely with the School Leader to develop and actively manage school budget
• Assists in doing various cost analysis to identify operational improvements
• Coordinate between Ops and Finance on procurement, approving purchases under a specific financial threshold and escalating urgent/critical requests as needed
• Serve as a first school-based point of contact regarding finance and work with Central Team to ensure financial compliance and reporting

Academic Operations

• Manage procurement of and oversee regular audit of school’s academic resources e.g., textbooks and stationery
• Support in coordinating school external trips both academic and clubs trips

Extramurals & Events

• Maintain relationships with extramural vendors/service providers operating on campus and ensure ongoing adherence to contract and Nova Pioneer quality standards
• Work with School Leader to develop a vision for a robust sports program on campus, and work with coaches, PE teachers, other school-based staff, and external service providers (as needed) to bring the vision to life
• Coordinate with Central Team to help facilitate on-campus events such as Open Day, Campus Experience, and Teacher Selection Day
• Coordinate with Marketing across various needs (e.g., uniforms, non-academic offerings).

About You

Skills and Qualifications required:

• Bachelor's Degree in Business Administration/ Management/ Economics or other related fields
• You have atleast 3 years working in a busy school-based environment or relevant work experience in business operations, project management, marketing, event management, and/or finance operations
• You have a proven track record of holding yourself to high standards of operational excellence
• You are data-driven with superior problem-solving and planning skills
• You have highly developed organizational, communication, and presentation skills
• You possess superior interpersonal skills as demonstrated by the ability to form professional relationships at all levels of the organization and with appropriate external stakeholders
• You have a high degree in computer literacy with experience in Google Suites and Microsoft packages such as Microsoft Excel
• You are able to manage multiple workstreams simultaneously
• You are a thoughtful planner able to multi-task, prioritize effectively, take initiative, and deliver for many stakeholders in a fast-paced environment
• You are a proactive, creative, and measured problem-solver. You have an ability to quickly and calmly identify and analyze problems and recommend or implement effective solutions
• Work experience in a multicultural environment would be advantageous