Secretary/Receptionist at Clovers Management & Training Consultants Ltd

To perform a variety of basic secretarial and clerical duties for an Audit firm, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.

RESPONSIBILITIES

• Perform key reception functions, answering phones and greeting visitors to the office: screen calls and visitors to determine nature of request or problem; ; take messages; make appointments; take standard information for billing, administrative or other purposes; distribute a variety of written information; Place calls as requested.
• Type a variety of written materials from handwritten, taped or typed copy, using standard typewriters and/or computer word processor. Perform some basic editing, layout and printing format design, and similar specialized tasks associated with use of word processing programs.
• Photocopy various materials. Collate and distribute as required.
• Maintain various department/program records and files.
• Process various incoming and outgoing documents.
• Perform routine bookkeeping tasks.
• Sort and distribute incoming mail. Prepare outgoing mail.
• Regularly back-up and assist other staff members with various specialized clerical/technical tasks related to the department's primary function, such as computer data entry and basic data retrieval tasks, form screening/ sorting/coding, and the like.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• Diploma in a secretarial curriculum plus two years of relevant secretarial experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Good basic typing,filing, reception, and other general office skills. Some word processing experience desirable.
• Good experience in excel and internet is a must.
• Ability to deal with clients.