Senior Human Resources Assistant: KNC 8 -1 POST at Kenya National Commission for UNESCO

Functions

• The human resources officers are responsible for the following functions: 
• Provide professional leadership in the development and implementation of Human Resource plans 
• and budgets, outlining activities to be undertaken, resource requirements, key performance measures 
• and indicators as well as expected outcomes; 
• Conduct workforce analysis, determine optimum staff requirements and design organizational 
• structure that maximizes synergies across functions to support the implementation of the 
• Commission’s strategic plan; 
• Conduct job analysis in order to develop job descriptions and competency profiles to facilitate Human 
• Resource planning, staff recruitment and selection, performance management, training and 
• development, job evaluation and pay structure design as well as career planning; 
• Coordinate the recruitment and selection process in order to ensure that KNATCOM has a critical 
• mass of qualified Human Resource with the required competencies necessary for implementation of 
• departments strategic management plans;
• Assess training needs analysis and baseline attitude surveys in order to design and implement 
• relevant training programmes aimed at building capacity by equipping staff with the necessary 
• knowledge, skills and behaviour characteristics in line with the strategic plan; 
• Coordinate implementation of the performance management system and ensure that individual and 
• team performance is continuously monitored and measured against realistic but challenging targets 
• aligned to the strategic direction by clearly defining performance measures and indicators, expected 
• timeframe as well as resource requirements; 
• Ensure timely and accurate processing of the payroll; 
• Implement and maintain an effective human resource management information system; 
• Oversee proper maintenance, storage and security of personnel records to ensure integrity of data 
• and information related to human resource development programmes; 
• Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate 
• action to resolve problems as well as assisting employees to find satisfactory solutions to personal 
• problems through counselling services; 
• Administer provision of employee medical and insurance packages including workers’ compensation 
• through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare 
• programmes; 
• Develop and implement human resource policies and procedures aimed at enhancing workplace 
• relations in order to gain employee commitment and improve morale by ensuring that employees are 
• treated fairly, uniformly and equitably; 
• Confer with relevant professional bodies and government agencies on the interpretation and 
• application of particular human resource management regulations that apply to a public sector 
• organization; 
• Develop, implement and evaluate staff career and succession plans, progression and development 
• to ensure staff attraction, retention, motivation and job satisfaction; and
• Any other duties as may be assigned.

Duties and Responsibilities

• Drafting memos, letters and reports; 
• Processing cases for the Human Resource Advisory Committee (HRAC) and implementation of 
• decisions thereof; 
• Reviewing job descriptions and preparing job advertisements; 
• Coordinating the recruitment process; 
• Organizing staff induction and on-boarding programs; 
• Processing salaries, allowances, benefits and final dues; 
• Updating the HR information systems data; 
• Facilitating issuance of staff id’s; 
• Collating information relating to recruitment and selection, appointments, training, performance 
• management, records and staff complement control; 
• Undertaking of training needs analysis, projections and developing training programmes; 
• Administering performance appraisal, collates performance related data, analysing and preparing 
• related reports;
• Collating data in relation to HIV/AIDs prevention, gender, disability mainstreaming, alcohol, drug and 
• substance abuse, occupational, safety and health act; 
• Preparing and submitting statutory returns; and 
• Any other duties as may be assigned.

Requirements for Appointment

• Four (4) years relevant work experience; 
• Diploma in Human Resource or its equivalent qualification from a recognized institution;
• Proficiency in computer applications; 
• Membership to IHRM or its equivalent professional body in good standing; and 
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Analytical skills;
• Communication skills;
• Strategic and innovative thinking;
• Interpersonal skills;
• Negotiation skills