Senior Medico-Admin Assistant at United Nations High Commissioner for Refugees (UNHCR)

Duties

• Administrative support is provided to the activities of the SRMOs and RSWOs, in line with the Regional Representation/Support Hub strategic objectives.
• Receive, review and route all incoming material, indicating priority items and place the information along with any background information with the digital medical file for the attention of the physician.
• Receive clients, arrange client consultations and respond to enquiries of a medico-administrative nature.  
• Prepare correspondence of a medical and semi-technical nature in English and/or French.  
• Process mission requests, recruitment, periodic and exit examinations and verify that the medical file is complete.  
• Process requests for non-emergency medical evacuations of national staff (not requiring an air ambulance) and inform the field offices and HQ of the recommendations made by the medical officer.  
• Handle all documentation relating to maternity leave, sick leave and, if necessary, forward sick leave notices to the administration.  
• Register all processed information on the medical service database.  
• Exercise absolute secrecy when dealing with sensitive confidential medical issues.
• Assist in the digital maintenance of staff medical files of present and former staff and their families.
• Consolidate statistics in respect of mortality and morbidity, evacuations, service incurred accidents, sick leave, compensation claims, and disability cases for the countries of responsibilities.  
• Manage applications to participate in first aid courses. 
• Provide administrative support to travel, training and other operational activities of the SRMOs and the RSWOs.
• Provide training on Medical Evacuation, SL, ML, Disability and Staff Compensation procedures to the HR and Administrative officers.
• Perform any other related duties as required, including occasional support to the administrative regional secretariat.
• Enforce implementation of existing staff health and psychosocial welfare policies.
• Access to confidential staff medical data.
• Provide first aid and emergency services in response to accidents in the workplace.
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

• For G5 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher