Store Supervisor at Adept Systems

Job Purpose

• The Store Supervisor will be responsible for managing the efficient receipt, storage, handling, issuance, and dispatch of raw materials, consumables, work-in-progress, and finished cable products. The role ensures inventory accuracy, proper documentation, safe warehouse operations, and timely support to production and dispatch schedules.

Key Responsibilities

Inventory Management

• Maintain optimal stock levels of raw materials, work-in-progress, consumables, and finished goods.
• Monitor stock movement using the ERP system, Tally, or any other approved system.
• Conduct regular cycle counts and coordinate monthly stock audits.
• Minimise stock discrepancies, wastage, damage and obsolescence.
• Ensure proper tracking of batch numbers, drum numbers, and material traceability.
• Monitor stock ageing and recommend appropriate action on slow-moving or obsolete items.

Goods Receipt and Inspection

• Oversee the receipt of incoming materials against purchase orders, delivery notes and approved specifications.
• Ensure accurate preparation and processing of Good Receipt Notes.
• Coordinate with the Quality Control team for inspection, testing, and approval of received materials.
• Ensure non-conforming materials are rejected, quarantined, and reported in line with company procedures.
• Confirm that all received materials are properly documented, labelled, and stored in the correct locations.

Storage and Warehouse Management

• Ensure proper storage of raw materials, consumables, and finished products in line with safety and quality requirements.
• Maintain appropriate storage conditions for sensitive materials, including moisture-sensitive compounds and chemicals.
• Implement FIFO and other approved stock rotation methods.
• Optimise warehouse layout for hazardous materials, fast-moving items, bulky materials and finished goods.
• Ensure safe stacking, labelling, identification, and segregation of all materials.
• Maintain high standards of housekeeping and warehouse organisation.

Dispatch and Logistics Coordination

• Plan, coordinate, and supervise the dispatch of finished goods to customers or designated locations.
• Ensure accurate picking, packing, loading, and verification of products before dispatch.
• Verify dispatch documentation, including delivery notes, invoices, and packing lists. And other required documents.
• Coordinate with logistics, transport, sales and dispatch teams to ensure timely delivery.
• Resolve dispatch-related issues and escalate where necessary.

ERP and Documentation Control

• Ensure real-time updating of inventory transactions in the ERP system.
• Maintain accurate records of material receipts, issues to production, transfers, returns and dispatches.
• Generate inventory, consumption stock variance, and stock ageing reports.
• Ensure proper filing and retrieval of all stores and warehouse documentation.
• Support internal and external audits by providing accurate inventory records and reports.

Coordination

• Ensure uninterrupted supply of materials to production lines in line with production schedules.
• Work closely with production planning, procurement, quality, and maintenance teams to support plant operations.
• Monitor material consumption against the approved Bill of Materials.

Team Management

• Supervise warehouse assistants, store clerks, loaders, and other stores personnel.
• Allocate daily tasks and monitor team performance.
• Train staff on safety, material handling, stock control, documentation, and standard operating procedures.
• Enforce discipline, accountability, and compliance with company policies.
• Promote teamwork, productivity, and continuous improvement within the store's team.

Health Safety, Quality, and Compliance.

• Ensure compliance with health, safety, environmental, and quality standards in warehouse and store operations.
• Ensure proper use of personal protective equipment by all store staff and visitors.
• Maintain fire safety emergency readiness and safe access within storage areas.
• Ensure compliance with applicable ISO standards, including ISO 9001, ISO 14001, and other relevant standards.
• Report unsafe conditions, incidents, near misses, and non-compliance issues promptly.

Cost Control and Operational Efficiency

• Avoid overstocking, stockouts, excess inventory and unnecessary holding costs.
• Optimise warehouse space utilisation and material flow.
• Improve turnaround time for material issuance, goods receipt, and dispatch.
• Identify opportunities to improve stores' processes, controls, and operational efficiency.
• Support cost-saving initiatives through better stock management and waste reduction.

Academic and Professional Qualifications

• Bachelor’s degree in Supply Chain management, Logistics, Business Administration, Engineering, or a related field.
• 5-10 years’ experience in stores, warehouses, or inventory management
• Experience in cable manufacturing, industrial, engineering, or general manufacturing is preferred.
• Hands-on experience using ERP systems such as Tally is preferred.

Skills and Competencies

• Strong inventory and warehouse management skills
• Good knowledge of materials handling, stock control, and warehouse safety.
• Strong analytical, reporting, and record-keeping skills.
• High attention to detail and accuracy.
• Good people management skills.
• Strong problem-solving and decision-making ability.
• Ability to coordinate with production, procurement, quality, logistics, and finance.
• High adaptability and flexibility
• Leadership support and people management skills