Supervisor – Registry Management at Madison Group Limited

Key Responsibilities

• Oversee receiving, verification and confirmation of new files transferred to the registry from users
• Oversee indexing new files into the specific department/product inventory.
• Shelving new and used files into the correct locations
• Collection and/or receiving used files from various departments and verification against lists provided for transfer.
• Sorting used (file-always) and new files for entry into the system and re-filing.
• Receiving client requests directly from users or from the registry officer in charge of requests.
• Retrieval of files requested by the staff members (clients) in respective departments within the set timelines.
• Tracing and keeping track of policy files -to prevent file misplacement.
• Oversee Indexing lapsed/closed files for transfer to the archives.
• Oversee Consolidating active policy files – to create space for new policy files.
• Liaise with the archives agency service provider to ensure proper effectiveness and efficiency of the services provided.
• Assist in the Document Digitization Process.
• Oversee document/record disposal processes.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

• Bachelor’s degree in Information Sciences, Library Science or Records Management
• At least 5 years of experience working in a busy registry.
• Electronic record Management training lasting not less than 2 weeks.
• Supervisory training lasting not less than 2 weeks.