Supply Chain Management Assistant II - 2 Posts at Ethics and Anti-Corruption Commission

 REF: EACC/SCM/SCMAII/11

• Reporting to Deputy Director – Supply Chain Management, the jobholder is responsible for the research, design, development and implementation of innovative software solutions, integrating systems, analysing, modifying and debugging source-code and developing system documentation.

Duties and Responsibilities

• Prepare LPOs and LSOs for approval by management, to ensure timely payment of goods and services delivers
• Manage contracts with suppliers and ensure they are up to date and filed properly, to assist in the fast retrieval of information
• Manage inventory and stores, to assist in making timely requisition orders for the Commission
• Receive receipt of goods for goods and services delivered, for proof of payment and documentation by the accounts department
• Inspect goods delivered and ensure they are up to standard as requested
• Compile user department specification to ensure correct goods are delivered to the Commission
• Distribute quotation request, to source for suppliers providing value for money in the delivery of quality goods and services to the Commission Open and maintenance of procuring activity files
• Assist in preparation of request of quotation and bid documents
• Oversee dispatch of request for quotation documents to intended bidders and maintenance of the registers
• Issuance of request for quotation to bidders
• Maintain bulk bid tender registers and quotation dispatch register, to ensure storage of accurate information of quotations and tenders
• Undertake quotation analysis, to ensure value for money to the Commission
• Contract management and ensure that goods and services provided on a timely manner as indicated in the contract
• Prepare reminder letters to suppliers in case of delays, in line with the terms of agreement of the contract
• Track implementation of LPOs and LSOs and reporting of delays and any anomalies, to ensure the timely delivery of goods and services
• Compile information for the preparation of mandatory reports, for presentation to management to assist in making informed decision

Requirements for Appointment

For appointment as a Supply Chain Management Assistant II, a person must possess the following qualifications:

• Minimum relevant work experience of four (4) years;
• Diploma in Diploma in Supply Chain Management or an equivalent qualification from a recognised institution;
• Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or
• its equivalent from a recognised institution;
• Member of KISM in good standing;
• Certificate in computer application skills.