Supply Chain Management Officer II at Baringo County Government

Job Details/Description

DUTIES AND RESPONSIBILITIES;

• Assist in the preparation of request for quotation, Initiation of bids, Request for proposal and coordination of their timely dispatch
• Prepare Local Purchase Order and Local Service Order
• Register all documents and handle all customers and supplies data base
• Prepare reports concerning supply chain management operations
• Assist the DSCM in maintaining current up to date procurement documents and manuals
• Routing, copying and circulation of quotes, bids and proposal for evaluation, documents and manuals
• Researching on pricing, obtaining quotes locally on low value items
• Assist in coordination of the selected bidder to ensure completion of administrative processes including bid security, contract award notice and distribution of contract documents accordingly
• Assist in management of the administrative process throughout the duration of the preparation of all documentation until the award of the contract
• Preparation of the management information and statistical reports
• Check and classify the precedence of requisition and process as priority setting of the goods and services needed.
• Coordinate with departments and make sure the right goods/services are acquired
• Provide purchased goods/services to the responsible receiving office and do all actions for completing the process
• Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose
• Perform other duties related to the field as assigned by the Director, Supply Chain Management.

REQUIREMENTS FOR THE APPOINTMENT

• Be a Kenyan citizen;
• Bachelor’s Degree in Procurement / Supply Chain Management/ Logistics or its equivalent qualification from a recognized institution;
• Be a member of the Institute of Supplies Management of Kenya;
• Have Certificate in Computer Applications; and
• Demonstrates professional competence;
• Has 2 (two) years relevant working experience;

Applicants are required to get clearance from the following institutions to meet requirements of Chapter Six of the Constitution of Kenya:

• Kenya Revenue Authority
• Higher Education Loans Board
• Ethics and Anti-Corruption Commission
• Criminal Investigation Department
• Credit Reference Bureau