Tally Clerk at World Vision Kenya

Reporting to : Project Officer-Logistics

Grade Level : 08

Purpose of Position

To oversee the loading and tallying of commodities to trucks in the Cooperating Partner (Donor) warehouse to WVK distribution points as well as ensure that food commodities leaving the CP warehouse meet safety and health standards.

The Tally Clerk Reports directly to the Project Officer-Logistics.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities

Commodity Management and Control 50%

• Check Trucks on arrival at the warehouse and count commodities, first on the truck and then offloading into the warehouse. If any shortage, damages or excess promptly advise the Logistics Officer or his/her assistant to reflect such differences in all copies of the delivery note/waybill.
• Conduct truck inspection and prepare the respective TIR.
• Train laborers on how to stack commodities neatly in the warehouse. Ensuring that a meter is always observed between different stacks and between stacks and walls and pillars.
• Assist Logistics Officer to ensure torn bags/leaking tins/cans must be segregated and reconstituted/repacked immediately.
• Be present and count the commodities when trucks are being loaded or offloaded.
• Assist the Logistics Officer to ensure no commodities to enter or leave the warehouse without a delivery note/waybills and ensuring that it is properly signed.
• Assist the Logistics Officer to ensure that after trucks have been loaded for dispatch ensure that they are covered with tarpaulins.

Other Duties 50%

• Assist the Logistics Officer to ensure labourers and other visitors are not allowed to smoke inside the warehouse.
• Ensure at all times commodities are stored on pallets/tonnage.
• Maintain daily attendance book for casual workers(labourers) and advise the Logistics Officer in case of any change of names.
• Assist the Logistics Officer to ensure the warehouse is kept neat and clean at all times. The floor must be swept every day and general cleaning (roof, walls, between stacks and under the stacks) once a week.
• At times it may be necessary to work beyond normal office hours, weekends or holidays.
• Do not allow labourers to miss-handle, throw bags, pails, and tins while loading or unloading.
• Carry out any other duties that may be assigned from time to time by the Logistics Officer.
• Attend daily/weekly chapel and devotional meetings.

Knowledge, Skills and Abilities

• A Diploma in a business related field, purchasing and supplies management or stores/warehouse management.
• Technical Training in relevant field.
• Have two years’ experience in warehousing management and inventory control.
• Ability to manage and organize issues related to transport and transporters.
• Experience working with international organisations, (including NGOs and/or UN) in humanitarian or relief operations (in the region would be an added advantage)
• Have good mathematical and analytical skills
• Have good communication and public relation skills.
• Computer literate.
• Knowledge of and adherence of the Red Cross and NGO Code of Conduct.
• Good organizational and coordination skills
• Good inter-personal and negotiation skills
• Good communication and public relations skills.
• A team player
• Have good mathematical and analytical skills