Terms of Reference for Project Coordinator Consultant- Somalia (Pending Funding Confirmation) at Finn Church Aid (FCA)

• The purpose of the assignment is the management and provision of technical expertise for activities under the responsibility of the Network (objective 1) for the above-mentioned project. The Project Coordinator ensures that the relevant legal, donor and internal requirements related to the grant are met and coordinates relations and activities of the partners and stakeholders in the project, contributing to the successful implementation and achievement of project results.
• The major activities include capacity building trainings for government at federal and FMS levels on religion and mediation, psychosocial support and trauma healing, conflict resolution and peacemaking. This includes procurement of the trainers and facilitators required to conduct the trainings and provide peer support.

Scope of work

The consultant will be expected to undertake the following tasks:

• Act as the operational focal point and point of contact for the status/progress of activities to be implemented by the Network with support from FCA.
• Manage the overall implementation of Network activities, and coordinate the planning, monitoring and reporting (internal and external) of project activities.
• Provide technical and thematic support to the project and partners on conflict analysis, peacebuilding, and reconciliation.
• Prepare work plans and produce timely reports – financial and progress reports – as required by FCA and donor reporting systems.
• Prepare and update the project procurement plan and overseeing procurement processes.
• Ensure that project budget is followed and prepare budget changes if required.
• Request for budget advances for activity implementation and ensure settlement according to FCA procedures.
• Review the project monthly/quarterly and donor financial reports compiled by the Finance Manager.
• Manage relationships and coordinate the work with FCA through regular meetings and follow-ups.
• Ensure communication and cooperation between project partners and other stakeholders of the project.
• Ensure that all project plans, objectives, policies, procedures, and processes are followed.
• Manage the activities led by Network in the project, such as selection of beneficiaries, trainings and capacity building, cross-regional learning and awareness.
• Manage the overall communication and submission of reports to FCA.
• Promote identification and synthesis of best practices and lessons learned for organizational sharing and learning.

Deliverables

• The overall human, material and financial resources of the project are managed with high quality.
• Communication to FCA and collaboration between project partners is well managed.
• The project objectives and outputs are achieved according to set plans.

Duration of contract

• Duration of this contract is 9 months (April 2024 to December 2024).

Duty Station

• The consultant will be based in Nairobi or Mogadishu, working from the FCA office.

Transport & Logistics

• Field transport and accommodation arrangements, focal points and other contact points on the field and other logistical arrangements concerning the consultant will be provided by FCA through the project funds.

Methodology

• The consultant will strictly follow the work plan and the time schedule agreed with FCA and the Network during the planning phase.
• The consultant will report to the Regional Programme Manager - Africa
• The position includes immediate results and ability to meet targets.
• This position includes travel to conflict zones. Possibly also to conflict-torn locations.
• Project work includes pressing deadlines that can cause stress.
• Working in a global team.
• Availability to work exceptional /unpredictable hours.
• Working in a location where there is no FCA infrastructure and under remote supervision.
• Very proactive interaction in hugely multicultural and global environment.
• Contribute to the global work of the Network Secretariat.
• Frequent communication with the project partners on overall management of the project.
• Liaise with FCA and Network on project administration and finances.
• Communicate directly with the participants and speakers of the events.
• Communication with project donor, national and local authorities.