Data Protection Officer at The Nairobi Hospital

Data Protection Officer 

Data Management and analysis 

• Collect and analyze organization-wide data to support decision-making
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze procurement performance and savings against established target levels 

Process, Procedure and Policy 

• Conduct all procurement related tasks as per the approved procurement polices, processes and guidelines.
• Advice management regarding any challenge / risks / impractical guidelines.
• Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,
• Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development & Implementation 

• Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control & Compliance 

• Conduct supplier pre-qualification for all new-suppliers and maintain records.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Coordinate with Requesters to close out open POs in a timely manner.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HOD.
• Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Training and capacity building 

• Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems
• Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.
• Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management. 

Qulaification,Knowledge and Skills for the Role

• University degree in Business Administration, Procurement or similar degree, or equivalent experience
• Completion of Post graduate qualification in Purchasing and Supplies -(CIPS) Level Six is a MUST
• At least 4 years' experience in Procurement or Supply Chain Computer literate with excellent working knowledge in MS Office. Experience in working with Enterprise Resource Platform (ERP’s)
• A member of Kenya Institute of Supplies Management (KISM) is a MUST
• High Professional ethics and integrity
• Must be a committed Christian able to stand denominational diversities
• Experince in working in the humanitarian sector is an added advantage