Transport Officer at Intergovernmental Relation Technical Committee (IGRTC)

Job Summary

This position is responsible to provide transport and logistical support in implementation of the activities of the Committee. The position is responsible for managing and administering transport services for the organization.

Responsibilities

• Supervise drivers and ensure they are in line with the norms and standards of Government vehicles operations and circulars.
• Make fuel consumption reports against the mileage.
• Make reports for motor services to the administration and report any breakages.
• Keeping work tickets and related documentation for the vehicles assigned to oversee.
• Oversee the maintenance of security measures of vehicles on and off the road, safety of the passengers including baggage.
• Supervising the drivers and making sure they maintain cleanliness of vehicles and submitting reports as required.
• Carrying out routine checks on the vehicles’ cooling and oil systems, electrical systems, tyre pressure, brakes and general functioning of vehicles.
• Assigning drivers to specific vehicles and ensuring that they only drive the vehicle as authorized.
• Coordinate the development and implementation of a fleet management system.
• Develop fleet administration standards and vehicle operating policies.
• Prepare annual budgets and periodic reports on operating costs.
• Advice on purchase or hiring of vehicle and related equipment.
• Direct fleet related risks management training, such as safety and accidents prevention programs and negotiate insurance matters.
• Report and control over-maintenance, repair, replacement and disposal of vehicles
• Identify training needs for drivers and liaise with the HR department to organize for trainings

Competencies required

• Strong analytical skills with ability to pay attention to details;
• Ability to observe and understand business processes; ensure processes are documented completely and accurately;
• Self-driven individual with ability to work with minimum supervision;
• Good communication skills, both verbal and written;
• Team player with excellent interpersonal skills;
• Ability to maintain the highest standards of ethics, confidentiality and professionalism;
• Strong time-management and organization skills;
• Ability to multi-task and work under pressure;
• Have demonstrated professional competence as reflected in work performance and results.
• Have knowledge of professional standards in transport/fleet management

Requisite qualifications

• Bachelors’ degree in Public Administration, Business Administration or a relevant social sciences field from a recognized university.
• Proficiency in computer applications;

Other requirements

• Meet the requirements of Chapter 6 of the Constitution and attach clearance certificates from DCI- Certificate of good conduct, EACC, HELB –
• Compliance Certificate, KRA – Compliance Certificate and CRB – Clearance Certificate

Previous relevant work experience required.

• Have at least three (3) years professional experience in public service in fleet management.

or

• Have served in a reputable organisation for three (3) years