Tupande Administrative Officer (Fixed-Term) at One Acre Fund

This role ensures factory support operations. Primary accountability lies in integrating Human Resources, Procurement, and Office Administration functions to ensure continuous production efficiency, operational continuity, and strict adherence to organizational standards of excellence.

Responsibilities

Food Safety & Compliance (FST Member)

• Act as a core member of the Food Safety Team, ensuring the Food Safety Management System (FSMS) is updated and verified.
• Conduct hazard analyses, verify on-site flow diagrams, and manage internal/external audit results.
• Ensure all administrative processes align with global food safety standards.

HR & Workforce Coordination

• Lead the onboarding/offboarding of Independent Contractors (ICs) and verify all necessary certifications.
• Manage factory hiring needs and coordinate staff training programs.
• Maintain accurate attendance trackers and act as the bridge between factory management and HR.

Payroll & Data Management

• Support payroll submission by compiling verified timesheets and work schedules.
• Liaise with Finance and HR to resolve payroll discrepancies and issue monthly payslips.
• Maintain "audit-ready" physical and electronic filing systems for all factory data.

Inventory & Logistics Support

• Monitor factory deliveries and conduct periodic store counts.
• Analyze stock levels, track slow-moving items, and manage re-order levels for consumables.
• Ensure full traceability of materials in line with internal control standards.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You'll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Education: College certificate in a relevant field (Business Admin, HR, or related); additional computer certification is a plus.
• Experience: Proven background in data entry, office administration, or clerk duties.
• Tech-Savvy: Proficient in Google Workspace and standard office hardware (scanners/printers).
• Leader: Comfortable managing large numbers of contractors and directing a small team of clerks.
• Detail-Oriented: You have high accuracy in record-keeping and can meet tight deadlines.