Virtual Accounts Assistant at CDL Human Resource

The Virtual Accounts Assistant will be responsible for administrative support, data entry and management, bookkeeping, and financial management. The ideal candidate should be detail-oriented, creative, and able to thrive in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Organize, respond to, and filter emails to maintain an efficient inbox.
• Input and manage data in spreadsheets, databases, or CRM systems.
• Manage and organize digital files and folders for easy access and retrieval.
• Record and organize receipts, manage budgets, and prepare expense reports.
• Merge two points of sale: Toast and Restaurant 365 to enhance process efficiency.
• Train management staff on how to use Restaurant 365.
• Add and organize content in databases or content management systems (CMS).
• Create automated reports using data visualization tools or software like Excel or Google Sheets.
• Enter written recipes into the Restaurant 365 software system.
• Load production methods of Southern Harvest Catering into the Restaurant 365 software.
• Transfer recipes and party details from Total Party Planner software to Toast software.
• Keep client contact information updated and organized within CRM management platforms using Restaurant 365 software.
• Review and verify data entries made by other team members to maintain consistency and accuracy.
• Categorize new items purchased and link them to the system.
• Conduct regular check-ins, including weekly team meetings via Zoom to discuss ongoing projects, share updates, and address challenges.
• Use platforms like Slack or Microsoft Teams for real-time communication and quick collaboration.
• Encourage regular email updates for project progress, questions, and feedback.

Bookkeeping and Financial Management:

• Utilize Restaurant 365 software to:
• Merge two different points of sale to handle transactions, ensuring accurate payment processing and maintaining financial records.
• Provide real-time financial reports to help managers track sales, expenses, and profitability.
• Track inventory in real-time to help manage costs and minimize waste.
• Create and track budgets against actual performance, aiding in financial planning.
• Streamline the tracking of expenses, including vendor bills and invoices, to identify trends and opportunities for cost savings.
• Approve and process invoices accurately.
• Manage payroll systems, calculate wages, and ensure timely payments to employees.
• Prepare balance sheets, profit and loss statements, and cash flow reports.
• Collaborate with managers to create processes to lower food costs.

Requirements

• Bachelor’s degree in a relevant field.
• At least 3 years of strong technical experience in accounting.
• Fluent in three languages (English is required; Spanish is preferred).
• At least 16 years of experience in writing, speaking, and reading English.
• Trained in AI fundamentals.
• Access to a computer, phone, and unlimited high-speed internet (at least 90 Mbps).