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Human Capital Synergies (HCS) Africa is a Nairobi (Kenya) based, human resources professional services provider. I
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Key duties responsibilities and approximate time split:
Business Management 70%
- Compile and analyse financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
- Monitor and review accounting and related system reports for accuracy and completeness.
- Provide financial reports as required within agreed deadlines.
- Analyse and review company budgets and expenditure.
- Support the establishment, modification, documentation and coordinate the implementation of accounting processes and procedures.
- Prepare and review company budget, revenue, expense, invoices and other accounting documents.
- Resolve accounting discrepancies.
- Recommend, develop and maintain accounting data bases and manual filing systems.
- Explain billing invoices and accounting policies to staff, vendors and clients.
- Supervise the input and handling of financial data and reports for company automated financial systems.
- Ensure monthly closures are within agreed deadlines.
- Prepare Management Accounts Quarterly.
- Close Interim and Final Audits with the External Auditors.
- Provide accounting policy and procedures orientation for new staff.
Team working 15%
- Managing team activity to ensure the smooth running of the Head Office and Branch accounts units.
- Assist with ad-hoc projects as necessary and undertake any other responsibilities/duties as requested by the Group Financial Controller and Managing Director in a professional and timely manner.
- Work as part of the Head Office team and to communicate effectively with others
- Attend and contribute to office/team meetings as appropriate.
Team Leading 10%
- Lead the Head Office and Branch Accounts teams in achieving desired targets and results.
- Staff and self-development – carry out performance reviews in line with the performance management process.
- Review training and development needs on ongoing basis for self and team within the continuous feedback framework.
- Attend any necessary training courses to ensure professional and personal development in the role.
Others 5%
- Adhere to company policy and procedures at all times.
- Ensure client and company confidentiality at all times
- Contribute to the company profitability by keeping expenses/overheads down.
- Attend client events where appropriate.
- Review all practices on ongoing basis for opportunities for continuous improvement.
Skills and attributes required to undertake the role:
- Analytical skills and problem solving ability
- Relationship Management
- Influencing and negotiation skills
- Communication and Presentation skills
- Interpersonal skills
- Highly numerical
- Resilience/persistence
- Planning/Organisation
- Results Focus
- Reliability
- Responsibility
- Team player
- PC skills
Knowledge of the Company products, services and policies and/or other specialist knowledge required to undertake the role:
- Good knowledge of the company and industry travel and tour policies and procedures
- Excellent knowledge of accounting techniques and principles
- Working knowledge of the industry products
- Working knowledge of the tours & travel.
- Good knowledge of legislation covering accounting processes
Other requirements specific to the role:
- Graduate calibre – Bachelor of Commerce or its equivalent.
- CPA qualification or equivalent
- Training likely to assist effectiveness in the role and may have been completed prior to undertaking this role:
- Industry processes and procedures
- Additional details of exceptional aspects of the demands of the role:
- May be called upon to work during odd hours, official rest days and holidays.
Experience:
- At least 8 years’ experience and must have a proven track record of achievement in a similar role in a busy accounting environment.
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Job description:
- Actively take charge of promotion, marketing and sales of new and existing products among large scale growers
- Design, implement and maintain an effective marketing strategy of the company products
- Popularize usage of company products through demonstration, field days, farmers’ trainings and commercial trials
- Maintain regular contact and good rapport with key growers to ensure that there is demand of company products among growers
- Identify, recruit, maintain and service potential end-users to ensure potential sales are realized at all times
- In liaison with immediate supervisor, negotiate product sales price and terms of sales with clients to maximize on profitability
- Take a pro-active role in collection of due debits in the territory
- In liaison with the management, vet new and review existing clients for credit worthiness
- Obtain and maintain sufficient information on clients’ ability to service credit and ensure that the management is well updated on dangerous clients
- Respond to clients’ inquiries and complaints promptly and in a professional manner
- Prepare seasonal / quarterly sales forecast, marketing programme and budget.
- Take lead in gathering relevant market intelligence
Key Qualifications:
- Agricultural training at Degree level
- At least a Minimum of 3 years in direct agricultural input sales and marketing to large scale farmers
- Valid car driver’s license and minimum 2 years driving experience
- Willingness to travel extensively to meet growers
- Good planning, organizational and problem-solving skills
- High level of motivation and entrepreneurial drive
- Interest in learning in-depth about new products, competition and new sales process
- Excellent interpersonal communication skills, networking and prospecting skills
- Goal driven, confident, outgoing personality and ability to work independently with minimal supervision
- Strong desire to learn
- Basic computer skills
- Age: Preferably 28 – 35 years;
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Duties and Responsibilities
- Income Generation
- Using creative methods to increase business development.
- Analyze market trends and future needs in the agreed sectors.
- Understanding the competitive environment and profiling significant companies.
- Mapping the above analysis to the strategic priorities of the group to select target companies.
- Managing customer relations by being the single point of contact for client, updating them on availability of products and status of their orders.
- Build and maintain alliances with key distributors and farmers.
- Visit (potential) customers on a regular basis.
- Achieve the relevant sales budget and targets.
Requirements for Appointment
- Excellent understanding of the agriculture sector in Kenya.
- Diploma or Degree in Agriculture, Sales, Marketing or related field.
- A minimum of 3 years’ experience in agrochemical sales & associated supplies
- Preferably aged above 30 years
- Ability tbuild reports and forecast on sales as well as trends.
- Excellent interpersonal communication and strong negotiation and influential skills.
- Strong relationship management ability.
- Extensive business-to-business sales experience is essential.
- Possess a valid rider license.
- Able tspeak more than one language fluently
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Job description:
- Development of Horticulture (Flowers & Export Vegetables) business in East Africa
- Actively take charge of promotion, marketing and sales of new and existing products among commercial growers
- Design, implement and maintain an effective marketing strategy of the company products
- Popularize usage of company products through demonstration, field days, growers’ trainings and commercial trials
- Maintain regular contact and good rapport with key growers to ensure that there is a sustainable demand of company products
- Identify, recruit, maintain and service potential end-users to ensure potential sales are realized at all times
- In liaison with management, negotiate product sales price and terms of sales with clients to maximize on profitability
- Take a pro-active role in collection of due debts in the assigned territory
- In liaison with the management, vet new and review existing clients for credit worthiness
- Obtain and maintain sufficient information on clients’ ability to service credit and ensure that the management is well updated on dangerous clients
- Respond to clients’ inquiries and complaints promptly and in a professional manner
- Prepare seasonal / quarterly sales forecast, marketing programme and budget.
- Take lead in gathering relevant market intelligence
Key Qualifications:
- Agricultural training at Degree level
- At least a Minimum of 3 years in direct agricultural input sales and marketing to commercial farms
- Valid car driver’s license and minimum 2 years driving experience
- Willingness to travel extensively to meet growers
- Good planning, organizational and problem-solving skills
- High level of motivation and entrepreneurial drive
- Interest in learning in-depth about new products, competition and new sales process
- Excellent interpersonal communication skills, networking and prospecting skills
- Goal driven, confident, outgoing personality and ability to work independently with minimal supervision
- Strong desire to learn
- Result oriented person with strong customer strategy service, positive, driven, ambitious, self-starter, capable of effective time management, able to think and act on his feet, and to perform required tasks with limited supervision.
- Proficient in Word Processing, PowerPoint, Spreadsheet, Internet and Emails
- Excellent command of English required (written and spoken); working knowledge of Swahili required.
- Age: Preferably 28 – 35 years;
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Job Description
Human Asset Consultants Ltd is a HR Consultancy firm that believes in people and people development. We are seeking trustworthy, dynamic, energetic, creative and competitive sales executives to help us grow our business activities and the organization’s client portfolio within the Human Resources space.
KEY RESPONSIBILITIES:
- Conducting market research to identify selling possibilities and evaluate client needs;
- Actively seek out new sales opportunities through cold calling, networking (face to face meetings) and social media, then ensure regular follow ups;
- Set up meetings with potential clients and listen to their needs, wishes and concerns then work with the technical team to develop a custom-made proposal to them;
- Source for alternative new revenue generating avenues for the business;
- Prepare and deliver appropriate presentations on our services;
- Gather feedback from clients or prospects and share with internal teams;
- Participate on behalf of the company in exhibitions, trade fairs, professional body events or conferences and constantly seek for new opportunity within these forums;
- Together with the technical team, ensure that client quotations and bids are prepared in line with the set templates, internal guidelines and client request; in addition, ensure that they are done and submitted in good time and/or before the set deadline;
- Negotiate/close deals and handle complaints or objections;
- Build and sustain long-lasting relationships with existing and potential clients;
- Liaise with administration/accounts on invoicing and follow up on payments from clients;
- Update and present the internal weekly sales report as well as ensure monthly targets and KPIs are met;
- Ensure attendance of internal meetings and trainings.
ESSENTIAL SKILLS AND REQUIREMENTS
- Degree/Diploma;
- Proven experience as a Sales Executive or relevant role with at least 3 to 5 years;
- Previous experience in the sales of HR services will be an added advantage;
- Strong communication and interpersonal skills;
- Ability to work in a fast-paced and highly growing business;
- Customer focused approach and ability to learn and adapt to needs and changes quickly;
- Excellent knowledge of MS Office with an aptitude in delivering attractive presentations;
- Thorough understanding of marketing and negotiating techniques;
- Fast learner and passion for sales;
- Self-motivated with a results-driven approach.
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KEY RESPONSIBILITIES:
- Plan, deliver and facilitate dynamic, active, and creative lessons for diverse classes of students aged 10-15.
- Create enhanced opportunities for real-life applications of concepts using available resources and project-based learning.
- Plan and deliver introductory ICT classes on a weekly basis.
- Review and monitor the progress of all students and identify their individual learning needs.
- Differentiate instruction to meet those needs of the students, providing extra support to those students who are below grade level.
- Sensitively and appropriately provide pastoral care to our students from disadvantaged backgrounds. Handle urgent situations with consummate professionalism and in accordance with the laid down Discipline Policy and Safeguarding Policy, utilizing the school’s support network as necessary.
- Conduct regular formative and summative assessments, recording and reporting grades and performance.
- Attend and participate in regular professional development activities.
- Help the school excel with your participation and leadership in community engagement, competitions, school trips and other activities.
- Contribute to the development and leadership of the extracurricular programmes.
- Provide feedback on quality and well-being to ensure programmes are designed, implemented, monitored and evaluated to maximize positive impact on vulnerable children.
ESSENTIAL SKILLS AND REQUIREMENTS
- Excellent written and oral English
- Academic or Professional Certificates;
- Bachelor’s degree in Design, Science, ICT, English, Language Teaching, Physical Education, Education or related field or equivalent training and experience;
- At least two years of teaching experience;
- Competent ICT skills;
- Excellent interpersonal, communication and organisational skills;
- Ability to mentor students on a daily basis;
- Resilience in a challenging and changing environment;
- The curiosity and willingness to develop and practice modern teaching techniques;
- Determined team player;
- Experience teaching low-achieving students;
- Experience working with refugee populations;
- Experience working with vulnerable people;
- Experience in Child Safeguarding and Protection
- Teaching Service Commission (TSC) Number.
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Key Roles and Responsibilities.
- Overall oversight of all intervention activities at the county level in relation to agro-entrepreneur development, farmers engagement and empowerment, crop production,aggregation, and marketing.
- Drive day to day sorghum production activities including management of crop calendar, input procurement, planting, and crop management, harvesting and post – harvest handling
- Responsible for mobilizing agro-entrepreneurs to offer farmer services including input access, advisory, mechanization, aggregation, finance, and markets
- Establish high quality demonstration sites(plots) to be used in delivery of practical farmer trainings by the agro-entrepreneurs.
- Initiate collaboration and local partnerships with the County and Sub – County Agricultural officers, input suppliers and other relevant service providers and identify leverage opportunities capable of adding value to the project
- Monitor and provide timely periodic data to inform collation of reports from the accomplished field activities
- Responsible for ensuring that data reported is of high-quality standards of accuracy, reliability, credibility, and confidentiality and that it is in tandem with the services offered to the farmers.
- Reporting program progress in timelines agreed upon primarily weekly, monthly, and quarterly but may also requested to prepare ad hoc reports
- Work closely with BDS provider to facilitate commercialization of farming systems within the sorghum value chain with specific emphasis to PWDs,
- Organize peer learning sessions and provide feedback on progress of implementation
Required Qualifications and Key Competencies.
- Degree in either of the following disciplines; Agriculture, Agriculture Education and Extension, Agribusiness management.
- Minimum of 5 years’ experience working in related commercialized agricultural value chain either in the private, rural or community development organizations.
- Demonstrated experience in data collection and reporting for similar programs
- Experience working with production groups, cooperatives or contracted farmers will be preferred
- Ability to ride a motorcycle with at-least 2-year experience and a valid riding license.
- Excellent command of Swahili and English.
- Excellent presentation, report writing and communication skills.
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KEY RESPONSIBILITIES:
Management and Coordination:
- Working closely with the Executive Director on passing on the Organisation’s vision and mission, within the program, whilst ensuring topmost quality at all times;
- Lead, chair, and coordinate Program Support Unit (PSU): Admin, HR, Logistics, Finance, Education, Safeguarding and Security;
- Provide oversight to programme and operational activities, team building and facilitate creation of external partnerships;
- Work with PSU to lead monthly/quarterly planning sessions in accordance with proposed work plans, and budget forecasting. As Lead, propose strategic realignment strategies;
- Supervise and provide guidance to staff, partners and consultants ensuring adherence to planning and priorities;
- Effectively represent the organization and the International School of Nairobi at different forums/levels.
Financial Management:
- Lead Program Support Unit (PSU) to conduct regular monitoring and reporting on financial management aspects: timely forecasting, preparation and execution of procurement plan, budget vs actual, spending analysis and establish cross linkages with work-plan progress.
People and Culture:
- Lead on recruitment and talent management of the staff;
- Ensure robust implementation of HR strategies such as performance management and monitoring systems;
- Cultivate and maintain a collaborative and safe workplace environment (WALK the TALK);
- Work closely with programs, operations and other technical units to ensure well-coordinated, streamlined and professional communication.
Knowledge Management:
- Adapt and promote an integrated implementation approach by coordinating and cooperating with other thematic areas (safeguarding, education);
- Provide strategic oversight towards documentation and sharing of knowledge and emerging best practices;
- Support strategic units (programs, advocacy, grants) to develop proposals to advance impending priorities.
ESSENTIAL SKILLS AND REQUIREMENTS
- 5 years of working experience in the non-profit sector, including managing teams and providing financial and operational oversight;
- Experience of working in and across project management cycles;
- Experience of working through community participation and/or approaches;
- Good IT skills including use of MS Office;
- Fluent knowledge of the English language (written and oral);
- Certification of SPHERE humanitarian standards will be an added advantage;
- Previous experience within the Education sector is considered an advantage;
- Facilitative leader;
- Believes in commitment, integrity, and accountability;
- Versatility and adaptability to a changing environment and be able to handle multiple priorities;
- Self-starter with ability to provide creative solutions;
- Competent in negotiation and problem solving.
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Key Roles and Responsibilities.
Accounting and Program Finance
- Prepare vouchers of payment, receipt and journals relating to cash transactions against approved bills/invoices in relation to the project.
- Ensure proper process documentation of all financial transactions
- Ensure proper filing of finance related documentation
- Update the donor financial reports and arrange for timely requests for funds
- Verify the project expenses against approved budget and protocol
- Ensure compliance organizational policy in regard to advances for project related visits
- Ensure all supporting documentation are available with voucher before payment as per donor & organizational compliance
- Checking the correctness of retirements of travel advances/impress and ensuring that they are well supported for further authorizations
- Ensure process and policy has been followed regarding procurement.
- Undertake other general finance duties as required to facilitate the smooth running of accounting and project finance activities.
Budget Management & Cost control
- Assist the Project Manager in operational management of project funds e.g. budgeting/forecasting, documentation and spending.
- Provide information to program team in relation to budget and expenditure
- Support in preparing monthly and quarterly financial reports
- Prepare monthly budget variance report and share with management
- Undertake other general finance duties as required to facilitate smooth functioning of accounting and project finance activities.
Required Qualifications and Key Competencies.
Academic Qualifications
- Bachelor’s degree in business management or any other related subject.
- CPA finalist
Other Requirements
- At least 2 years’ experience of donor funded project reporting.
- Good experience and knowledge of accounting data processing and report generating
- Knowledge about tax and statutory requirements
- Knowledge on donor compliance, rules, and regulation especially USAID preferred
- Data analysis skill
- Up-to-date knowledge and understanding of organizational procedures and guidelines
- Experience and knowledge on donor financial monitoring
- Communication and report writing skill
- Demonstrate pro-activeness and responsiveness
- Ability to work as a team player and contribute to improve team performance
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KEY JOB ACCOUNTABILITIES:
Project Management
- Map out all current processes and system functionality to assist in defining the project scopes
- Coordinate GAP analysis required for project brief
- Identify and implement the relevant Project Management methodologies and ensure the upskilling of the Project Team
- Define and maintain standard monitoring tools for the project
- Working with the HR Team and all the relevant stakeholders to ensure the delivery of key project milestones on time
- Devises and manages a regular project reporting mechanism for the HR team and relevant business leaders
- Facilitate Knowledge Management by organizing / facilitating / encouraging connecting sessions & sharing the learning points widely
- Prepares and helps in the facilitation of Governance Meetings (Project Committees)
- Monitor the plan completion in close collaboration with the project team and the providers (updates the detailed planning, follows up the completion of the tasks, sends reminders, gives alerts, etc.)
- In close collaboration with the Core Team, anticipates, schedules the meetings (Governance and Key ones) and workshops and makes sure agendas are prepared and the right participants are invited and able to join and carry out follow ups.
- Operationally manage and action project tasks as required by the project plan
- Propose and implement a change management plan for the teams – that includes a communication plan
Other tasks:
- Review HR policies and procedures and update in alignment with group and local best practice
- Consult, review, update, and train teams on HR processes in light with group standards and local best practice
- Organizational design projects
- Build HR dashboard metrics required for business partners
- Conduct external benchmarking on best-in-class employee experience methodologies, tools and systems and consult with HR business partners on implementation projects
MINIMUM REQUIREMENTS:
- Bachelor’s degree in HR/Organizational Management of similar
- Minimum 5 years of experience in project management (for HR)
- Advance Ms. Office Skills – Office Word, Excel, PPT etc.
- Communication skills, team spirit, structured way of working, detailed oriented, proactive
- Advises and challenges business stakeholders
- HR information systems experience is a MUST
- Project management experience is a MUST
- Ability to multitask daily would be critical
- Good relationship building presentation and facilitation skills
Method of Application
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsaffiliatesgroup.com with Finance Manager -Tours & Travel on the Subject line. Candidates MUST indicate their Current and Expected salaries.
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