Fresh Jobs at St Andrew’s School

Role

• St Andrew’s, Turi comprises two semi-autonomous Schools: The Preparatory School for pupils between the ages of 3 and 13, and the Senior School for pupils between the ages of 13 and 18.
• The Reprographics and Administrative Assistant provides efficient photocopying, printing, document management, pupil pass administration services and general administrative support to ensure smooth day-to-day office and Senior School operations.
• The Reprographics and Administrative Assistant reports to the Executive Assistant, Senior School.

Responsibilities

The overarching responsibilities of the Reprographics & Administrative Assistant include:

• Photocopying and Printing Services
• Administrative Support
• Pupil Pass Support
• Compliance and Confidentiality

Duties

The principal duties of the Reprographics and Administrative Assistant are to:

Photocopying and Printing Services

• Operate photocopying, printing, scanning, and binding machines efficiently.
• Receive and process photocopying and printing requests from academic staff and departments within the school in a timely manner.
• Ensure high-quality reproduction of documents, examination papers, reports, and school materials.
• Maintain confidentiality of sensitive documents, especially examination papers.
• Manage lamination, binding, stapling, and finishing printed materials.
• Monitor paper stock, toner, and other consumables and report replenishment needs.
• Carry out basic troubleshooting of photocopying machines.
• Liaise with service providers for repairs and maintenance of office machines.
• Maintain usage logs and printing records where required.

Administrative Support

• Respond to former students and provide their academic certificates after clearance from the Bursary office during the July and August school holidays.
• Preparing routine school confirmation/enrollment letters, transcripts for students during the July and August holidays, as well as any other letters, reports that may be assigned.
• Prepare documentation relating to transfer of students to other schools which requires Immigration input/visits.
• Apply for Certificate of Good Conduct for international students who may require it for exams or for university admissions.
• Prepare charge sheets for student transport termly as well as any other charge sheets that may be assigned.
• Keep accurate records on transport and charges and provide information on transport charges in cases where parents have queries to the Executive Assistant.
• Make procurement requests for photocopy paper and ensure that each photocopier within the Senior School is well stocked with paper at all times.
• Respond to any queries by parents or visitors professionally on Public Exam results during the July and August school holidays.
• Assist in uploading student photos on EdAdmin when required.
• Support staff onboarding administration and document preparation where required.
• Provide general clerical support including filing, data entry, and document management.

Pupil’s Pass Support

• Administer pupil’s pass applications, renewals, and cancellations for eligible international students in compliance with Kenyan immigration requirements.
• Liaise with parents, guardians, and relevant school departments to collect required documentation for pupil’s pass processing, including passports, birth certificates, admission letters, passport photos, and other supporting documents.
• Ensure all submitted documents are complete, accurate, and ensure compliance with immigration regulations & Ministry of Interior requirements before submission.
• Coordinate with the relevant immigration consultants/agents regarding pupil’s passes and immigration status updates.
• Create and maintain a database of student pupil passes and track their expiry dates and proactively notify parents/guardians and Executive Assistant of upcoming renewals to avoid compliance risks. Key dates for updating are in August, December and April of every academic year.
• Maintain accurate and confidential records of all student immigration documentation.
• Prepare official letters and supporting documentation required for immigration submissions.
• Liaise with relevant Kenyan government offices and authorized service providers where required for immigration processing.
• Guide parents/guardians regarding pupil’s pass procedures and documentation requirements.

Compliance and Confidentiality

• Ensure all work complies with school/organization policies and procedures.
• Maintain strict confidentiality of sensitive staff, students, and organizational information.
• Support safeguarding, data protection, and compliance standards where applicable.
• Follow health and safety procedures in handling office equipment.

Person Specification

Qualifications

• Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, ICT, or related field.

Experience

• Minimum 2 years’ experience in office administration and photocopying/printing services.
• Experience handling immigration documentation, work permits, or dependent pass administration is an added advantage.
• Experience working in a school or busy office environment is an added advantage.

Skills and Competencies

• Proficiency in operating photocopiers, printers, scanners, and binding machines.
• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Proactivity and flexibility
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal and communication skills.
• Professional integrity and confidentiality.
• Problem-solving skills and ability to handle multiple tasks.
• Understanding of immigratio

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The School

• St Andrew’s, Turi is one of the leading international schools in Africa. Founded in 1931, it has grown to comprise both Preparatory and Senior Schools. St Andrew’s is a full boarding school, situated on a beautiful 450- acre site on the western slopes of the Rift Valley, North West of Nairobi, and at an altitude of 2500m (making it malaria free) where the wonderful climate makes it one of the most sought-after places to live in Kenya.
• St Andrew’s has a strong Christian foundation and ethos, which continue to define and govern the nature and work of the School. The Senior School has over 365 students (The Prep School has 230 students) from over 25 nations, with the majority hailing from Africa. The School’s distinctive Christian character is evident in all aspects of School life, with children from all faith backgrounds welcome.

Person Specification

• Working at St Andrew’s, Turi, is an exciting and dynamic experience. Our desire is to recruit committed and resourceful staff, who are looking to develop their skills and leadership capacities and who desire to embrace new experiences and challenges.

Skills and Attributes

The successful candidate should have:

• Experience in the outstanding delivery of adventure provision
• A sense of purpose, the highest standards of personal integrity, someone who seeks the highest in all they do
• A strong personal empathy with the School’s Christian ethos
• A professional demeanor that is supportive, encouraging, compassionate and inclusive
• Impressive personal presence and presentation
• High literate and numerate skills, excellent in the use of IT and with a keen eye for detail
• High work standards evidenced by a consistently thorough detailed and organised approach
• The presence, intellect, tact and credibility to represent the School at all levels and to a variety of audiences
• Vision, creativity and imagination
• First class oral and written communication, and presentation skills
• High levels of discretion and confidentiality
• The ability to manage and prioritise a diverse workload, to meet deadlines and to work calmly under pressure

Responsibilities

The overarching responsibilities of the role include:

• Promoting the Christian ethos of the school
• Establishing and developing a culture of excellence
• Ensuring delivery of excellent adventure provision

Specific responsibilities of the role are to:

• Organise and lead pupils in any adventure activities as directed, both on and off site, as well as developing new activities;
• Organise and lead adventurous offsite expeditions as directed, both within Kenya and internationally. This involves leading the staff team and students with responsibility for the overall safety of all, as well as for all finances and logistics;
• Act as a ‘Quartermaster’, cataloguing, maintaining, repairing and logging the use of all of the Adventure equipment;
• Help ensure that all activities are properly resourced and that the school has the requisite SOPs, risk assessments, training, expertise and equipment to undertake these activities safely;
• Support and help develop staff wanting to take part in or organise adventurous activities, and be actively involved in activities such as Scouts and Turi Award, as needed;
• Help train up and develop the capabilities of staff and Y12 Adventure Instructors leading pupils in Adventure;
• Help maintain the Adventure accident and ‘near misses’ log and make recommendations from it;
• Carry out administrative and organisational tasks as directed by the Head of Adventure;
• Support and encourage the School’s Christian ethos;
• Give reports and information on Adventure as required; 
• Attend meetings as required and supports the smooth running of the school as appropriate;
• Support the Head of Adventure and the Directors of Co-Curricular, as needed.