Fresh Roles at Peoplelink Consultants Ltd

SUMMARY

• We are seeking a versatile and proactive HR & Fleet Assistant to support both our Human Resources operations and corporate fleet management activities. The successful candidate will handle daily HR administrative duties, candidate coordination, and employee record-keeping while overseeing vehicle logistics, driver schedules, fuel tracking, and fleet maintenance records.

KEY RESPONSIBILITIES

• Assist with day-to-day HR administrative operations, maintaining accurate employee records and files.
• Support recruitment activities, screening applications, scheduling interviews, and coordinating onboarding.
• Track attendance, leave balances, and overtime data for payroll processing.
• Address staff inquiries on company policies, leave requests, medical cover, and basic HR procedures.
• Manage fleet operations: vehicle assignments, driver scheduling, and daily movement logs.
• Monitor vehicle maintenance schedules, coordinate servicing, repairs, and inspections.
• Ensure fleet compliance (insurance, speed governor certificates, licenses, inspection stickers, permits).
• Maintain fuel, mileage, service history, and vehicle running cost records for monthly reports.
• Coordinate driver management, performance tracking, license renewals, safety protocols, and incident reports.

QUALIFICATIONS & REQUIREMENTS

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, Operations, or a related field.
• 1-3 years of hands-on experience combining HR administrative duties with fleet or transport coordination.
• Solid understanding of basic Kenyan labor laws, HR practices, and vehicle licensing/regulatory compliance.
• Working knowledge of fleet management systems, GPS tracking tools, or HR databases/ software.
• Strong proficiency in Microsoft Office, particularly Excel and Word, for reporting and record maintenance.
• Strong organizational, multi-tasking, and problem-solving skills with high attention to detail.
• Excellent verbal and written communication skills with strong ethical standards Indicate HR Assistant as the subject of the email. and confidentiality. 

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KEY RESPONSIBILITIES

• Manage the CEO's calendar, appointments, and daily schedule.
• Coordinate meetings, prepare agendas, and record minutes.
• Screen and prioritize incoming calls, emails, and requests.
• Remind the CEO of important meetings, deadlines, and commitments.
• Relay and follow up on important instructions to appropriate personnel.
• Maintain an organized filing system for confidential documents.

REQUIREMENTS & QUALIFICATIONS

• Diploma or Bachelor's degree in Business Administration, Management, or related field.
• 3-5 years of experience as a Personal Assistant, Executive Assistant, or Senior Administrative Assistant.
• Excellent organizational, time- management, and follow-up skills.
• Strong written and verbal communication abilities.
• High level of integrity, confidentiality, and professionalism.
• Ability to work under pressure and handle multiple priorities.