Job Openings at Gap Recruitment Services Limited

Job Purpose:

The Personal Assistant/Accountant will assist in basic accounting tasks and provide administrative support to ensure smooth financial operations. The role requires minimal time commitment, with less than 2 hours of work daily, and does not require daily physical reporting to the office.

Key Responsibilities:

• Verify and counter-check accounting records, ensuring accuracy in all transactions.
• Review and cross-check supplier and customer invoices for completeness and correctness.
• Perform basic accounting tasks, ensuring that all records are properly maintained and up to date.
• Communicate effectively with suppliers, customers, and internal stakeholders to resolve any discrepancies.
• Ensure that records are organized and easily accessible for reference.
• Maintain confidentiality and handle sensitive information discreetly.

Qualifications & Competencies:

• A background in accounting is essential to perform the role effectively.
• Proficiency in Microsoft Excel for managing records and performing simple calculations.
• Excellent organizational skills to manage and verify multiple documents and tasks efficiently.
• Strong attention to detail to ensure the accuracy of financial data and records.
• Self-motivated, able to work independently without daily supervision.
• Proactive in identifying potential issues and finding solutions.
• Good communication skills for liaising with suppliers and stakeholders.

Personal Attributes:

• Discreet and trustworthy, with the ability to handle sensitive financial information.
• Efficient and reliable, capable of managing tasks within limited hours.
• Flexible and adaptable to work remotely and adjust to varying tasks.
• Organized and methodical in approach to work.

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Job Purpose:

The Store Officer will be responsible for managing and maintaining the company's inventory, ensuring efficient storage, handling, and distribution of goods. The role involves ensuring accurate record-keeping, maintaining optimal stock levels, and ensuring smooth coordination with suppliers and logistics providers.

Key Responsibilities:

• Receive, inspect, and verify incoming goods, ensuring they match the purchase orders and delivery notes.
• Unpack, label, and store goods in their designated storage areas according to company protocols.
• Keep accurate and up-to-date records of inventory levels, stock movements, and all transactions using inventory management software.
• Regularly monitor stock levels and reorder supplies to ensure that optimal inventory levels are maintained at all times.
• Pick, pack, and prepare customer orders for delivery or shipment in a timely and efficient manner.
• Coordinate with suppliers, freight forwarders, and logistics providers to ensure that goods are delivered promptly and without delays.
• Perform regular stock counts and resolve discrepancies between physical stock and system records, ensuring accurate tracking of inventory.
• Ensure compliance with health and safety regulations and adhere to established warehouse procedures.
• Maintain the cleanliness and organization of the warehouse to ensure a safe and hazard-free environment.
• Provide assistance with other warehouse tasks as required by management.

Qualifications & Competencies:

• Strong memory recall abilities to manage and track over 2,300 different products effectively.
• Basic proficiency in inventory management software and computer skills.
• Strong attention to detail and organizational skills to handle the complexity of managing a large number of products.
• Excellent communication skills for liaising with suppliers, customers, and team members.
• Ability to work in a fast-paced environment and handle physical tasks such as lifting and moving goods.

Personal Attributes:

• Reliable, punctual, and with a strong work ethic.
• Ability to work independently and as part of a team.
• Problem-solving mindset with the ability to resolve discrepancies in stock counts.
• Strong focus on safety and compliance in the workplace.