Job Openings at United Nations Office at Nairobi (UNON)

Responsibilities

• Participates, as a member of a team, in operating digital printing equipment.
• Operates the digital printing equipment in accordance with the Standard Operating Procedures (SOPs).
• Takes responsibility for identifying hazardous tasks/operations in accordance with the guidelines set out in the SOPs and follows environmental guidelines and recommendations set out by the environmental management review team.
• Operates finishing equipment attached to digital printing equipment.
• Receives jobs in a variety of formats, e.g. PDF or native file (Adobe Creative Suite).
• Interfaces, as required, with the Publishing Section Team Leads to ensure a complete understanding of the job.
• Maintains knowledge to observe health and safety practices requirements of job and equipment.
• Maintains a clean and well-organized work area.
• Informs supervisor of equipment problems.
• Performs operator level maintenance on the digital printing equipment in accordance with manufacturer/vendor's specifications.
• Monitors and manages inventory of supplies.
• Orders and stocks supplies as instructed by supervisor.
• Assists more junior staff as required.
• Rotates in shifts, as well as weekend on-call duties, as needed.
• Depending on the needs of the service, availability for overtime is expected.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Performs other related duties as required.

Education

• High school diploma or equivalent is required. Supplementary training in digital printing technologies including equipment operations is required.

Work Experience

• A minimum of five (5) years of progressively responsible experience in pre-press and digital printing is required. The minimum years of relevant experience is reduced by (2) years for candidates who possess a first level University degree.
• Experience in the use of digital booklet finishing Units, digital paper cutters, die cutting equipment and thermal wide format laminators is required.
• Experience in the use of UV LED Flat bed large format printers and latex large format printers is desirable. Work experience of one (1) year or more in data analytics or related area is desirable.

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Responsibilities

• Within delegated authority, the Senior Meetings Services Assistant will be responsible for the following duties:

Meetings planning:

• Reviews resolutions and decisions of main intergovernmental meetings/conferences in order to prepare the draft calendar of conferences and creates corresponding meeting request in gMeets and informs the Document Management Unit of the meeting request number for their own document planning.
• Reviews meetings and conferences programme of work, advises requesting secretariats and prepares conference servicing requirements and staffing levels of assigned meetings/conferences.
• Prepares preliminary list of UNON wide requirements for events, conferences, and meetings for cost estimation purposes.
• Prepares preliminary cost estimates using the automated scenario costing tool (cost calculator) and requests official estimation from relevant entity within the Division.
• Ensures that all preliminary logistic arrangements are made in advance for the efficient conduct of committees and meetings/conferences.
• Proposes solutions to problems and leads projects for enhancing efficiency and level of services provided in the conference room.
• Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule.

Meetings servicing:

• As the lead Meetings Services Assistant, supervises the staff assigned to the meeting room in retrieving documents electronically and in distributing texts of speeches, parliamentary documentation, ballot and results of voting.
• Works with senior officers and coordinate with host countries on scope and requirements and provides logistical support for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions.
• Prepares floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
• Allocate conference facilities and meeting rooms.
• Maintains an accurate record of speakers and/or an attendance record and coordinate with delegations on their position on the list of speakers.
• Responds to queries from delegations and Secretariat.
• Performs other duties as required.

Education

• Completion of High school diploma or equivalent is required. Additional training in conference services, proficiency in Microsoft office applications, emails and database management or related field is desirable.

Work Experience

• A minimum of ten (10) years of work experience in meetings management in the UN System or similar international organization is required.
• The minimum years of relevant experience is reduced by (2) years for candidates who possess a first level University degree
• Experience in dealing with United Nations or other international organizations policies, procedures and practices relating to conferences and meeting services is desirable.
• One (1) year or more of experience in data analytics or related area is desirable Knowledge and skill and in the use of MS Office and data bases applications is desirable