Job Opportunities at Adept Systems

Key Responsibilities

• Develops and implements the strategic plan and goals to ensure optimum tenant/guest satisfaction.
• Responsible for the overall property budget.
• Oversees the staff management function of the property including recruitment, hiring, orientation, coaching, counselling, training, wage and salary administration and effective performance appraisals.
• Conducts regular property facilities inspections and ensures full implementation of preventive maintenance programs.
• Consistently reviews energy conservation programs to ensure minimum energy and utility consumption without sacrificing standards.
• Responsible for security and safety of tenants/guests and employees.
• Ensures emergency drill procedures are established, well publicized, practiced, documented and enforced.
• Monitors present and future trends, practices and systems in the serviced apartment industry to proactively ensure execution of competitive programs.
• Cultivates high standards in Tenant / Guest service
• Develops Tenant / Guest recognition programs
• Implement tenants retention programs, e.g. tenants functions, special promotions, monthly newsletters etc
• Participates actively in selling the property to targeted markets
• Interact actively especially with local corporates and international organisations and companies with offices in Kenya with a view of generating apartment sales for their visitors coming to Kenya
• Monitors purchasing practices to ensure compliance with Property Procurement policy and procedures including obtaining best prices without sacrificing quality standards

Qualifications and Experience

• Degree in Land Economics, Real Estate or equivalent
• At least five years’ as a mid-level to high level Manager, in a high-performance environment within the real estate industry.
• People management experience with the ability to motivate and inspire performance.
• Full understanding of licensing responsibilities and environmental health standards
• Awareness of statutory requirements applicable to Real Estate service industry
• The ability to work and communicate effectively with the general public, other members of the team and with all levels of management
• Excellent organisation and planning skills
• The ability to remain calm and effective under pressure
• Confident and assertive with excellent customer relations skills

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Responsibilities

• Posting of data into the accounting system i.e. receipts, payments, journals etc
• Processing of payments and grants/donations in liaison with the supervisor.
• Ensure that the creditors’ accounts are up to date and the payments policies and procedures are adhered to
• Preparing of invoices, debit notes, credit notes etc and maintenance of accounts receivable, their collections and ageing analysis.
• Raising of Local Purchase Orders
• Prepare monthly bank reconciliation statements for all bank accounts
• Within the delegated authority, the assistant accountant will interpret and advice on the application of financial rules and regulations and ensure compliance with approved financial policies and procedures
• Provide accurate and timely information needed to prepare financial reports
• Participate in the year-end closure of accounts
• Maintain the asset register

Requirements

• A Bachelor’s Degree in Business preferably in Commerce: Accounting and Finance Option.
• Certified Public Accountant (CPAK).
• Two (2) to Three (3) years’ experience within Finance in the NGO, Corporate or Service industries.
• Must be Proficient in Microsoft Office and Pastel Accounting software.
• Must be detail-oriented and able to work with a high degree of accuracy.
• Must possess excellent organizational & planning skills.
• Proven analytical skills-ability to interpret or generate all types of financial data and financial reports and statements.
• Excellent written, oral, interpersonal and presentation skills.