Job Vacancies at Kenya AIDS NGOs Consortium (KANCO)

Job Purpose / Summary:

The job holder will provide support, administer, implement and evaluate policies, systems, controls and services relating to all aspects of human resource management, including recruitment, classification, pay and benefits, training and development, as well as performance review and assessment. He/she will also ensure that administration of the office is conducted with due regard to Kenyan law and regulations and KANCO policies. Administration includes such areas as: procurement and material management (purchasing, travel, courier, printing, delivery and local transportation) and facilities management.

Duties and Responsibilities

The job holder’s duties and responsibilities are outlined as follows:

• Coordinating KANCO staffing plans including monitoring deployment of staff and work allocation to ensure that KANCO’s human capital resources are efficiently utilized to serve clients and that all employees have an equal opportunity for development and progression;
• Coordinating and participating in the recruitment and selection processes and counselling managers on candidate selection;
• Ensuring that hiring and other HR practices are always in accordance with Kenyan labor law and KANCO policies;
• Maintaining work processes by updating job requirements and job descriptions for all positions. This includes preparing employees for their jobs by establishing and conducting induction and training programs;
• Supervising staff payroll activities and ensuring that pays are accurate and delivered on time, by reviewing and processing the monthly payroll;
• Conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions;
• Coordinating the annual staff performance assessment exercises including the mid-year reviews by planning and monitoring appraisal of employee work results. This extends to training managers to coach and discipline employees and scheduling performance management meetings with employees;
• Consolidating staff individual learning needs into a recommended staff development plan for the office, and subsequent coordination of its implementation;
• Maintaining employee benefits programs and informing employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims;
• Maintaining, preparing, updating, and recommending human resource policies and procedures;
• Keeping management informed and up to date by providing HR advice regarding industry standards, trends and best practices related to non-profit personnel management;
• Supporting the implementation of general office administration at KANCO by managing office space, maintaining service contracts, managing office equipment and monitoring administrative costs;
• Supporting the implementation of office administrative procedures and policies at KANCO including policies on communication, office security, travel, office cleanliness and health and safety;
• Providing daily supervision and mentorship to staff under direct supervision;
• Convening meetings of HR Committee as the Secretary of the committee, writing minutes of the committee and following up actions plan which are outcomes of these meetings;
• Implementing safety measures at KANCO including annual fire drills, safety compliance programs, first aid activities etc, in compliance to OSHA and KANCO policies;
• Organizing and setting up staff functions such as staff meeting, staff award ceremonies, and team building and other staff welfare activities;
• Ensuring that all administrative systems and processes are highly reliable finely tuned and well delivered through continuous evaluation of the processes and functions with an aim towards pro-active improvement of the administrative functions;
• Negotiating and drafting related consultancy and services contracts, managing relevant vendor relationships and liaising with the office premises management;
• Any other duties as may be assigned by supervisor.

Qualifications and Experience

The job holder must possess:

• At Bachelor’s degree in social sciences, human resource management or business administration; A Masters degree in the relevant field will be an added advantage;
• A postgraduate qualification in human resource management from a reputable institution;
• Be a current member of a HR professional body;
• Be proficient in computer knowledge with experience in Microsoft Office (Word, Excel, and PowerPoint);
• Minimum 5 years relevant experience in an NGO setup;
• Strong negotiation and leadership abilities;
• Experience in HRMIS ;
• Sound knowledge of the Kenyan labour laws and current Employment Act.;
• Ability to supervise organization security and administrative functions;
• Be a team player with strong employee relations abilities;

Key Competencies

• Analytical skills
• Interpersonal skills
• Organization skills
• Planning skills
• Team playing skills
• Communication skills
• Operational skills
• Report Writing Skills
• Initiative, diligence and attention to detail

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Job Purpose / Summary:

The Programme Manager will be in charge of KANCO’s programmes and support in their overall management, oversight, working closely with projects managers and the Regional coordinators. S/he will oversee timely implementation, documentation and reporting of all projects to funders and relevant stakeholders.

Duties and responsibilities

• Supporting project managers and regional coordinators in work planning, execution and reviews to ensure project targets set – monthly, quarterly and Annually are met.
• Supervising and support projects managers for timely and quality donor reporting
• Working with communication team, support the projects managers to develop projects materials, documentation and case studies.
• Lead and support in donors liaison, reporting and representing KANCO in donor meetings.
• Take lead in supporting Monitoring, Evaluation and Leaning in conjunction with Project managers.
• Take lead in support and developing KANCO Project reports, training Curriculums and Annual Reports.

Qualifications and Experience

• Masters degree in Social Sciences
• A minimum of seven years of progressively responsible experience in national ,regional and international project management.
• Should have proven capacity building experience, and good project management skills
• Must have a proven ability in advocacy and policy development skills

Key Competencies

• Should possess supervisory abilities as well as the ability to lead a team with a large geographical span.
• Should possess computer software abilities (including, at a minimum, the standard applications in MS Office)
• Should possess good presentation and facilitation abilities
• Should have the ability to mobilize resources and network with partners.
• Must be able to work under minimum supervision

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Job purpose/Summary

The Program Officer will be part of a highly efficient and motivated team. This position will be involved in programme development; co-ordination of capacity and movement building initiatives, strategic workshops and consultations; resource development; maintaining and building partnership.

Responsible for providing technical support to field teams for successful planning and implementation of programme activities ensuring management of  programs is executed in line with national and international standards and donor guidelines.

Should manage, organize and support all aspects of KANCO’s  Programs in line with the health sector priorities and in collaboration with other partners in the sector and other related sectors; including active participation in the health sector coordination for a, other agency liaison, training and supervising staff using techniques and tools available and appropriate to Kenya.

Duties and responsibilities

• Lead and manage KANCO’s advocacy through identifying opportunities locally and globally
• Identify policy gaps and take lead in policy advocacy both at the local and global levels
• Liaising with government  stakeholders and other partners around opportunities for lobbying for attention to programs.
• Develop training tools.
• Cascade training models
• Increase the profile of KANCO programs among relevant stakeholders who include, CSOs, Government and media.
• Maintain and expand KANCO’s national and global role in various programs.
• Provide overall management of KANCO programs and represent the organization in all technical working groups, meeting and workshops.
• Collate and record data for monitoring and evaluation on programs and ensure timely reporting of project
• Build and strengthen media capacity.
• Be the overall responsible person for development of the project’s work plan, its implementation and programmatic reporting`
• Working with technical support hubs  in developing/ consolidating  regional expertise.
• Prepare and update of training material, guidelines, information-communication-education (IEC) material, and implementation tools
• Managing completion of project deliverables.

Qualifications and Experience

• University degree in Social sciences
• Experience in developing training tools
• Post graduate studies in Public Health, or a related technical field will be an added advantage
• Minimum 5 years’ experience

Key Competencies 

• High sense of integrity and Results oriented.
•  Ability to communicate with tact.
• Ability to work independently and accurately.
• Strong communication skills, with excellent written and spoken English

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Job purpose/Summary

To provide overall leadership to the Drop in Centre. In addition, provide leadership and technical support to the management and running of the drop in centre for the provision of quality health related services.

Duties and Responsibilities

• Responsible for the day to day activities of the center
• Coordinate, monitor and evaluate the progress and performance of the project to ensure they meet acceptable performance standards
• Provide leadership in developing work schedules for the centre to allow for smooth running of client identification registration and service acquisition including referrals.
• Oversee the day to day management and running of the DIC particularly diagnosis and management of client health conditions with a focus on MARPS, women and youth
• Review, monitor and evaluate the progress and performance of the DIC activities to ensure they meet acceptable performance standards
• Oversee the preparation of the budgets for specific actions including procurement of commodities (where applicable) under direct supervision by the position.
• Prepare regular progress management reports
• Develop appropriate strategies for networking and collaboration with government and non-governmental partners involved in MARPs initiatives.
• Performs any other duties that may be assigned by the supervisor

Qualifications and Experience

• Must a holder of Higher Diploma in Clinical Nursing
• Must be a registered Clinical Officer
• At least three (3) years relevant experience in a similar position

Must demonstrate the following competencies:

• Analytical skills
• Interpersonal skills
• Organization skills
• Planning skills
• Team playing skills
• Communication skills
• Operational skills
• Report Writing Skills
• Initiative, diligence and attention to detail
• Good communication and leadership skills

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Job purpose/Summary

KANCO is looking to recruit a detail-oriented, results-driven, and innovative Monitoring and Evaluation Officer with experience to provide programmatic support in the monitoring and evaluation process for various projects.

Duties and Responsibilities

• Coordinate monitoring, evaluation, and learning activities of the project and ensure all the requirements for reporting are met.
• Provide technical support for all research work under the project, and guide in the preparation of reports and dissemination of evidence and data.
• Work closely with all technical program teams to improve program quality through improved data management systems and processes, act as a focal point for all project evaluations and lead the Design, Monitoring, and Evaluation (DM&E) processes and gathering of evidence of the program.
• Work with the project County Coordinators to ensure the collection of relevant data needed for an effective M&E system that will be utilized in monitoring strengths, weaknesses, gaps, and opportunities in the projects and for reporting on partnership commitments.
• Collaboratively prepare and submit accurate and timely reports, to project stakeholders.
• Conduct data quality assessments in collaboration with the project partners to verify the data submitted by County coordinators and ensure that the data reflects the reality on the ground.
• Undertake regular monitoring and technical support visits to the select Counties to assess progress against approved plans, and provide feedback and recommendations for timely improvement.
• Build effective working relationships with project stakeholders, engaging them at each project stage, ensuring communications have appropriate content and tone.
• Anticipate project risks and issues, communicate to Project Implementation Lead and Stakeholders, and seek solutions.

Qualifications and Experience

• Bachelor’s degree in statistics, Monitoring & Evaluation, demography, Biostatistics/Health Records and Information or a related field with IT skills
• Knowledge and experience in using statistical packages for analyzing complex datasets (Excel, SPSS, SAS, etc) and generation of information for decision making.
• Demonstrated ability on designing and maintaining data collection tools in mobile platforms e.g. ODK Collect and KOBO Collect.
• Minimum of 5 years of professional experience in an M&E position responsible for implementing M&E activities or a similar role.
• Proven experience in establishing M&E systems, logical and result in frameworks for programs with demonstrated strong database management and problem-solving skills.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Computer skills: Hands-on competency in Microsoft Word, Excel, PowerPoint, and Access.

Key Competencies 

• Ability to maintain high standards of personal integrity, establishing productive relationships.
• Ability to work well and collaboratively with a team, lead own work, and disseminate information on a timely basis.
• Facilitation and strong organizational skills.
• Excellent oral and written communication skills in English & Kiswahili is essential
• Experience training or coaching others in MEL -related topics.
• People Skills: Good communication skills and experience in explaining project results framework and MEL approach.
• Analytical Skills: The MEL officer should be able to translate data to information that links to project goals, highlight trends and problems identified from the data, and demonstrate results/achievements.

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Job purpose/Summary

Field Officers will support day-to-day implementation of the Global Fund Malaria project activities towards realizing deliverables geared to ensure program quality, documentation and reporting. The field officer will also support engagements in the counties with key stakeholders with the overall support and guidance by the Project Officer/ Regional Coordinator.

Duties and Responsibilities

• Participate in planning for monthly project field activities adhering to guidelines and projects standards
• Promote innovative methods towards achievement of project objectives
• Support in successful implementation and tracking of project activities assigned in the field and reporting to the immediate supervisors
• Providing mentorship to MOH and community actors towards proper execution of Malaria and community based activities
• Writing detailed reports on the activities done during field work
• Work closely and promote good working relationships with the County department of health, key partners and relevant stakeholders
• Attending seminars, training, meetings and workshops related to the project in order to gather more information and experience
• Assist in developing positive work attitudes with the people in the field and the related offices (acting as a go between by relaying any communication from the ground to the regional coordinator
• Monitor and report on the changing environments in the field in order co-ordinate well with the group targeted by the project
• Any other duty as assigned by the supervisor

Job Specifications/ Qualifications

• Diploma/Bachelor’s degree in Social Science , Community Health, Public Health or related studies with experience in community based work or related field
• Minimum of two year field experience in Community Health within a Public Health NGO
• Experience working with Malaria prevention intervention and health service delivery with county health department and community health volunteers
• Knowledge in use of computer applications skills – Ms Word, Ms Excel, Ms PowerPoint and internet with the ability to format documents and interpret data for decision making
• Ability to learn new skills, employ them rapidly and work well under deadlines with minimum supervision
• Must have the ability to travel and work in difficult circumstances with geographical knowledge of Kakamega County
• Proven experience working with devolved structures at the county level and understanding of Community Health Strategy structures
• Excellent verbal and written communication skills
• Experience in the implementation of Global Fund Malaria grant is an added advantage

Other competencies:

• Interpersonal skills and efficiency in task execution
• Ability to compile data required for reports
• Flexibility, being able to manage time and deliver results
• Innovative thinker to face situation that need fast and life changing decisions
• Teamwork to networking with different stakeholders, to achieve a common goal
• Conflict resolution skills