Jobs at Catholic Relief

Job Summary:

You will strengthen the Collaborating, Learning and Adapting (CLA) practices across the USAID Sustainable, Transformative, Accessible, WASH Innovations (STAWI) project by promoting strategic collaboration between the county governments, development partners, communities, NGOs, and private sector actors engaged in WASH security, to inform data driven decision making, improve coherence and support adaptive management; leading the development and implementation of the project learning agenda, knowledge management strategy and adaptive management strategy based on program experience, evidence, and learning. Your management skills and knowledge will ensure CLA practices are applied across the project activities to adaptively deliver high-quality programming and continuously improve programming impact.

Roles and Key Responsibilities:

1. Work with the MEAL Manager to ensure CLA is integrated in the overall project MEAL plan, system, and processes.
2. Support project staff to foster a culture of collaboration and coordination with key stakeholders: county governments, development partners, communities, NGOs, and private sector actors engaged in WASH security.
3. Organize/ ensure project participation in internal and external collaboration events and communities of practices to keep abreast of new developments, improve peer-to-peer learning, knowledge sharing and application.
4. Lead the development and implementation of the project learning agenda, ensuring collaboration with all the key stakeholders.
5. Design and oversee implementation of the project knowledge management strategy to systematically generate, synthesize, share, and apply promising practices, lessons learned and other results across all project activities.
6. Guide generation and dissemination of audience specific learning and communication products such as publications, reports, learning briefs, photos, videos, case studies and success stories, through meetings, conferences, field exchange visits, social media, emails, and other online forums.
7. Organize active and intentional periodic, internal, and external, knowledge exchange, learning and reflection events (including quarterly and evaluation reflection events, after action reviews and learning to action discussions) to identify and reflect on monitoring data, promising practices, success/failure factors, lessons learned, and recommendations to inform adaptive project management.
8. Facilitate annual review and refinement of the project theory of change and logical framework to ensure that learning and contextual changes are incorporated into project implementation.
9. Identify CLA-related staff and partner organization capacity and technical assistance needs and contribute to capacity strengthening and required interventions to support quality project implementation. Optimize partner participation and capacity development in the implementation of learning systems.

Knowledge, Skills and Abilities

1. Critical thinking and creative problem-solving skills with ability to make sound judgement.
2. Strong relationship management skills and the ability to work effectively with local stakeholders and culturally diverse groups at all levels, internally and externally.
3. Strong written and verbal communication skills, with the ability to contribute to written reports and generate learning products.
4. Strong presentation and facilitation skills.
5. Proactive, results-oriented, and service-oriented.
6. Attention to details, accuracy, and timeliness in executing assigned responsibilities
7. Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
8. Required Languages - Excellent verbal and written communication in English.
9. Travel - Must be willing and able to travel up to 50% as needed.
10. Supervisory Responsibilities: Communications Officer

Key Working Relationships: 

1. Internal: STAWI Chief of Party, Deputy Chief of Party, MEAL Manager, MEAL and Programming Team, Country Program MEAL and Communications Team, EARO and HQ MEAL and Communication Technical Advisors
2. External: Community members, Partner staff, MEAL staff from peer agencies, County government staff

 
Qualifications

1. Master's Degree in International Development, International relations, Communication, Social science, Knowledge Management, Organizational learning, Organizational development, Monitoring and evaluation, Development studies or other relevant fields is required. Additional experience may substitute for some education.
2. Minimum of five years of work experience in project management, with at least three years’ experience implementing learning and adaptive management/ USAID Collaborating, Learning and Adapting (CLA) approaches in development projects.
3. Substantial understanding of CLA framework and practices, evaluative thinking and adaptative management practices.
4. Strong conceptual knowledge of theories of change, logic models and evidence mapping.
5. Experience in designing learning, knowledge management and adaptive management strategies for moderately complex projects funded by large donors e.g., USAID.
6. Demonstrated strategic communications expertise, including generating communication and learning products such as publications, reports, learning briefs, case studies and success stories, and organizing learning events for diverse audiences.
7. Experience working with, fostering partnerships, and creating a conducive environment for learning with different stakeholders at various levels including local community members, national and county government personnel, private sector, NGO partners, international donor agencies and other stakeholders.
8. Experience in facilitating meetings and events (both online and in-person), with a range of internal and external stakeholders that result in collaborative decision-making and agreed upon action items/ priorities.
9. Experience engaging with and building the capacity of staff and partner organizations on learning and adaptive management.
10. Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint, Outlook), web conferencing applications, and information management systems.
11. Experience using data visualization applications (e.g., PowerBi, Zoho reports).

go to method of application »

Summary:
The Grants and Compliance Manager will be responsible for proper implementation and functionality of the Grants Under Contract (GUC) project component of the anticipated ‘Sustainable, Transformational and Accessible WASH Interventions’ (STAWI) project and advancing CRS’ work serving the poor and vulnerable. You will be involved in developing and embedding best practice to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
The position holder will set up and monitor the entire grant management process and ensure proper compliance with USAID regulations, the contract objectives and requirements as contained in the RFP and contract agreement.
This position will be overseen by the DCOP Finance/Operations and work closely with programs, finance and comp liance officers and consortium partners to oversee financial reporting and selection of applications to ensure conformity with the grants program criteria, including the implementation of sub-Recipient capacity building (technical, organizational, and financial management). 

Job Responsibilities:

1. Support the development / regular revisions of the grants’ facility manual.
2. Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.
3. In collaboration with the CoP, DCoPs and other Technical Lead, contribute to decisions on expanding economic opportunities in Kenya ASAL counties through better management of water resources, expansion pf water and sanitation services and improved water for domestic and productive services.
4. Coordinate with the CoP, DCoPs, Technical Lead and Finance staff to provide input in the design and development of grants to ensure activities are feasible, achievable within current capacity, and comply with all relevant USAID and CRS policies and procedures
5. Prepare grant agreements, negotiation memos, and detailed budgets on a regular basis, ensuring attention to detail, compliance, and accuracy.
6. Act as the point of contact (PoC) for GUCs before and after awards ensuring thorough due diligence assessments are conducted and resulting recommendations are implemented, monitor GUCs’ activities to ensure quality implementation that is aligned to projected timeframes and budgets, and alert senior management of implementation challenges in a timely manner.
7. Support STAWI GUCs to align their systems and policies to comply with USAID grants financial regulations and policies as outlined in the grants facility manual.
8. Contribute/Lead updating expense forecasting and APP data for the contract
9. Support the finance department in reviewing Staff, SR and Consortium member advance and expense liquidation reports and work on conflict resolutions, if any to keep the advances reconciled at all times.
10. Review monthly BCRs and track commitment and provide analysis to the CoP and DCoP on major variances.
11. Support STAWI GUCs in the implementation and reporting on their grants.
12. Ensure the maintenance of all files, records and documents relating to CRS' program and projects within the program portfolio.
13. Oversee grant closeout processes in line with guidance provided within the grants’ facility manual.

Personal Skills

1. Strong relationship management skills with ability to influence and get buy-in from people not under direct supervision and to work with individuals in diverse geographical and cultural settings
2. Good strategic, analytical, problem-solving and systems thinking skills with capacity to see the big picture and ability to make sound judgment
3. Strong technical writing skills
4. Strong data collection and research skills and ability to interpret and analyze data
5. Presentation, facilitation, training, mentoring, and coaching skills
6. Proactive, resourceful, and results-oriented
7. Attention to details, accuracy, and timeliness in executing assigned responsibilities
8. Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
9. Required/Desired Foreign Language: Excellent command of English and Kiswahili required. Travel Required**:** More than 40% travel with Kenya.

Key Working Relationships:

1. Supervisory Grants and Compliance Officers
2. Internal: DCoPs, Finance and other technical staff
3. External: Partners’ staff, donors
4. Typical Background, Experience & Requirements:

Education and Experience

1. Master’s degree in Accounting, Finance, Business Studies, Auditing, Economics or a related field.
2. CPA (K), ACCA, CISA
3. At least 5 years of experience managing and administering U.S. Federal contracts and/or grants with grant making components.
4. Experience working with USG supported projects and knowledge of financial rules and regulations, including fiscal controls and fund accounting procedures.
5. Grants Management Training experience highly preferred.
6. Possess analytical skills to identify and assess credibility of organizations eligible of grants.
7. Ability to train partners on grant management and required reporting highly desirable.
8. Experience in mentoring, coaching and skills transfer.
9. Excellent representational and communication skills, written and oral proficiency in English.