Jobs at Emerge Egress Consulting

Role Objective

Our client in Hospitality industry is looking for a versatile individual who is great at organizing and coordinating several tasks at a go to improve their operational efficiency.

Core Duties and Responsibilities

• Office and Director’s calendar management.
• Preparing and coordinating meetings in a professional manner.
• Preparing a range of reports, presentations, minutes etc.
• Linking the various departments with the management.
• Overseeing that the various office and daily operations activities run smoothly
• Overseeing and being involved in Records Management-Filing, retrieval, storage.
• Arranging travel, visas, travel itinerary, agenda, logistics and accommodation for business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening emails and calls for the management and the Director.
• Corresponding on various matters on behalf of the Director or as instructed.
• Minute taking.
• Ensure that meetings are well prepared for.
• Ensure that the office and the Director general schedule is effectively adhered to.
• To run personal errands as needed.
• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelor degree in Journalism, Communication, Business Administration or related area.
• At least 3 years of relevant work experience.

Key Competencies

• Proficiency in Microsoft Office Suite.
• High level of organizational skills.
• Multitasking skills.
• Ability to manage a large and variable workload.
• High level of professionalism and integrity.
• Problem solving skills.
• Confidentiality.
• High integrity Skills.
• Ability to work under pressure and meet deadlines.

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Role Objective

• A young manufacturing company seeks a flexible yet consistent individual that is able to identify the gaps and meet the needs so as to increase the operational efficiency.

Core Duties and Responsibilities

• Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
• Preparing briefs, minutes , presentations, and reports for meetings.
• Assisting with personal tasks and errands as needed.
• Liaising with all authorities, departments, vendors and other stakeholders .
• In charge of data management and filing.
• Preparing for all logistical details such as travel, visas, travel itinerary, agenda, logistics and accommodation for business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Attending to mail, phone calls and other corporate communication tools on behalf of the Director.
• Oversee day to day running of the office.
• Represent the Managing Director and management in various meetings etc.
• Takes on a keen leadership and management role.
• Preparation of schedules, meetings, equipment etc
• Ensure all  administrative work is handled effectively.
• Any other duties as allocated.

Job Specifications and Qualifications

• Bachelor degree in Business Administration, Communication or related area.
• At least 4 years of relevant work experience.
• Proficiency in Microsoft Office Suite

Key Competencies

• Flexibility & Adaptability skills.
• Smart & Critical Thinker
• Proactive
• Ability to handle pressure and remain calm.
• Teamwork and People Skills
• Strong communication and interpersonal skills, both written and verbal.
• Confidentiality.