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Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....
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Main accountabilities and Responsibilities
- Perform controls aimed at achieving security objectives, providing specialized support to the employer when preparing annual and four-year plans.
- Provide specialized contributions to the employer when evaluating security risks.
- Manage security risks, laws and company regulations are applied at all times.
- Involve, in the event of a second level emergency , the business area security functions and , in any emergency or security crisis, immediately report a description of the events and solutions adopted to the business area and central security functions providing prompt and constant reporting to the employer;
- Guarantee specialized support to the employer when defining the security plan for managing security risks for the assets.
- With specific reference to business intelligence, collect and analyze information in order to support the company’s decision making process in order to defend people, eni’s tangible and intangible assets and, where this is defined by specific regulations of the Country where the company carries out its activities, to safeguard the national interest;
- Ensure, for the purposes related to managing company security, the maintenance of relations with local public authorities.
- Provide support to the employer when analyzing the risk of infiltration by organized crime.
- Carry out, in compliance with privacy regulations and so as not to interfere with work and together with the central security function, internal or external checks, where necessary, for defending the company’s rights and in compliance with regulations, both internal and external, ensuring the involvement of eni’s specialized functions;
- With reference to the monitoring of Security services and events, inform the employer and the central and business area security functions on every event that is relevant to security that occurred within the area in question or in the pertinent productive units/organizational structures- including human rights violations-in accordance with procedures established in eni’s regulations;
- Ensure that information regarding monitored activities is sent to central and business area security functions.
- Check internal security audit results carried out for assessing the efficiency and effectiveness of the security management systems implemented locally.
- Intervene promptly when a dangerous situation arises that threatens the safety of employees, contractors and third parties as well as protecting the asset and eni’s reputation, ensuring timely reporting to the employer and adopting the most suitable provisions to mitigate subsequent risks.
- Implement, in agreement with the employer or autonomously in case of urgency, all actions that will prevent any security risk to employees, third parties, the environment and public safety- that arises from the performance of activities- from worsening.
Qualifications and Experience
- Technical Education (degree preferred)
- Preferred previous experience in Security Operations
Professional skills
- Knowledge of Country Security Operations and procedures.
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Main accountabilities and Responsibilities
- Ensuring the maximum efficiency and availability of all production equipment
- Ensuring safety operations and environment care
- Monitoring and controlling production parameters Coordinating production operators daily activities
- Preparing daily, weekly and monthly Production Reports
- Supervising chemicals stocks and injections and relevant results
- Providing operator input/feedback into maintenance programs and production planning activities
Qualifications and Experience
- BSC or MD or Technical Diploma.
- Fluent knowledge of English
- 5 years of experience in vegetable oil extraction plant.
- Management skills basic courses (preferred)
- Firefighting & HSE basic courses (preferred)
- Maintenance basic courses (preferred)
Required personal capabilities
- Commissioning Start Up: Commissioning and start-up, Decommissioning
- Production Operations: Plant Management, Plant Prod Optimization, Maintenance Management, Predictive Maintenance, Oper/Mant Advising
- Maintenance Operations: Mechanical Maintenance, Instrumentation Maintenance, Electrical Maintenance, Trouble shooting techniques knowledge
- Maintenance Engineering:, Maintenance Engineering
- Land Transportation Mgmt: Land Transportation Management
- HSEQ General (Generic)
- Specialist Knowledge: Engineering knowledge in the specialist activity
- Organisation Processes: Internal Standard, Site Management
- Supports and technologies: Standard ISO, TQM and Quality system, Technical requirement and Standard
- Compliance: Local/National and International Standard and Codes, Health, Safety, Environment, Quality
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Purpose
- The Operations Readiness and Assurance Manager will be part of Project execution Team involved in the Agri Hubs development execution phase.
- He’s responsible for the provision of Operations (Production and Maintenance) inputs into the detail design for the construction phases of a new Agri Hubs projects.
- He ensures that operability, maintainability and integrity of the asset meet the required standards and project specifications.
- He supports the execution of maintenance engineering deliverables in charge to EPCI Contractor during the FEED phase.
- He defines the organization and manning strategy for the normal operations of the plants, support the recruitment process and relevant training plan to guarantee that all foreseen personnel will meet the required competencies and skills for a safe and effective operability of the new asset.
- He ensures the alignment of the OR&A activities and deliverables with the project execution schedule.
- He provides support for the safe and smooth commissioning, start up and ramp-up, to reach the operating levels.
- He prepares the OR&A monthly report and progress of activities.
- After the Agri Hub start-up, when the plant is handed-over from Development to Operations phase, the ORM takes the role of Ops Manager, whose purpose is to direct and coordinate through the Agri Hub plant managers the daily operations, and to report directly to the BU Operations director.
Main accountabilities and Responsibilities
- Refine and implement the OR&A Execution Plan prepared during the definition phase of the project.
- Prepare and monthly update the OR&A L4 schedule including the reviews events (Operation readiness and start up reviews).
- Issue the OR&A monthly report to the Project Team, BU’s Operations department and HQ’s OR&A function.
- Support HR in the organization chart definition and recruitment process of production and maintenance resources.
- Define the training plan/schedule and competences matrix for the required production and maintenance resources.
- Support for HSE implementation procedures/tools (i.e. Work permits, waste management, ERP, SIMOPS, HAZID)
- Support HSE in obtainment of permits and consents approvals to the start up and operating phase from regulator and Country’s authorities.
- Prepare, in collaboration with procurement department, the service contracts plan for Operating phase including the SoW definition and tendering support.
- Assure the CMMS (Computerized maintenance Management System) implementation before to the asset start-up.
- Support for maintenance engineering activities (i.e. RAM report, SPIL and capital spare parts list, life-cycle Maintenance and Inspections Plans, lubricants and greases list).
- Ensure the final data books preparation and availability of these before handover to Operations, including the manufacturer information and the Operating and Maintenance manuals.
- Ensure the implementation of IMS (Integrated management System) and relevant Operating Procedures and Guidelines.
- Support the chemicals selection and Bill of Quantity definition and ensure the availability for first fill and during steady operations of the asset.
- Support for HAZID/HAZOP.
- Ensure proper LCI (Life Cycle Information) collection of the Asset and baseline inspections.
- Support for the Digitalization plan implementation.
- Prepare the Operations KPIs management procedure and relevant templates.
- Ensure the 4 years Production plan and OPEX budget definition.
- Ensure availability before start-up of consumables and 2YSPs.
- Support for the preparation of Start Up strategy/procedure and definition of Hand Over activities.
For OM position:
- Coordinate all the Agri Hubs day-to-day operations, in order to optimize the activities in the most efficient way, by constantly interacting with Plant Managers
- Be responsible for overall production output, product quality and on-time shipping of the BU Agrifeedstock business
- Be responsible for overall Agrifeedstock production and expenditure budget definition and monitoring while minimizing unnecessary costs and maintaining quality standards
- Manage the resources allocation effectively and fully utilize assets to produce optimal results
- Monitor operations and trigger corrective actions
- Sustain the implementation of HSE aspects in the operations and promote a strong HSE culture in the BU Agrifeedstock business
- Constantly keep in charge the needs and issues of the Agri Hubs and report them to the BU management and the other functions
- Develop systems and processes that track and optimize productivity and standards, metrics and performance targets to ensure effective return on assets
Qualifications and Experience
- Degree in relevant Industry Engineering Discipline.
- Familiar and previous experience in Agri feedstock or O&G industry with minimum 5 year in Production and Maintenance management roles.
- Previous experience in Operational Readiness & Assurance process and Production and Maintenance environment.
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Main accountabilities and Responsibilities
- Assuring Maintenance plan definition and updating.
- Assuring field Maintenance operative procedure definition and implementation
- Maintenance policy definition and implementation.
- Technical modifications proposals.
- Failure and criticality analysis review and recommendations drawing to production operations.
- Ensure that the Operative Maintenance staff and Maintenance engineering staff are functioning under an optimized operational organization e.g.: available manpower, budget, machineries, equipments, tools.
- Responsibility and coordination of the main maintenance disciplines sections: mechanical, electrical, instrument
- Responsible for all the maintenance activities performed on site, reliabilities of the plant including all the equipment, machinery, etc. and their technical performance.
- Coordination of scope of work and during the execution phase of modification/improvement required.
- Responsible for the optimization of the maintenance cost and issuance of the yearly maintenance budget.
- Responsible as performing authority of all the relevant activities performed by Maintenance team.
Qualifications and Experience
- BSC or MD or Secondary Level Technical Education.
- 5 years of experience in manufacturing \ production plant, preferably vegetable oil extraction plant.
- Familiar with maintenance methodology and working method, maintenance optimization and industry safety procedure
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Main accountabilities and Responsibilities
- Plan, manage and evaluate logistics operations liaising with internal stakeholders, contractor, suppliers, logistics providers, transportation companies and customers.
- Create and implement best practice logistics principles, policies and processes across the organization including SoW, Bill of Quantities and service awards to improve operational and financial performance.
- Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements.
- Monitor quality, quantity, delivery times, and transport costs.
- Ensure carrier compliance with company policies or procedures for product transit or delivery
- Support continuous improvement initiatives and identify inefficiencies and cost optimization opportunities
- Identify and resolve any inventory discrepancies and ensure inventory and system records are in agreement
- Manage, coach and develop a high performing team that meets agreed objectives and delivers best practice results, added value and continuous improvements.
- Set departmental objectives/KPIs and review and assess ongoing performance of direct reports
- Ensure that all functions under supervision operate in accordance with health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors
- Hold responsibility for department budget ie logistics and transportation.
- Develop and maintain strong relationships with all connected with the logistics process.
- Ensure all completed orders are dispatched on time.
- Conduct or review environmental audits for logistics activities to ensure processes are as environmentally friendly as possible
- work on the requisitions and purchases of equipment upon approval.
- Ensure statutory compliance in terms of licensing, permitting, certifications, etc.
Qualifications and Experience
- BSC with over 3 years’ experience or Technical Diploma with over 5 years of experience in logistics management in a manufacturing/logistics or supply chain environment.
- Fluent knowledge of English- Management skills basic courses (preferred) HSE basic courses (preferred)
- Basic knowledge in Enterprise Resource Planning (ERP) software, Bill of Material (BOM) and customer data system.
Required Competencies
- Expert knowledge of technical regulations related to logistics such as import/export, customs regulations and fleet management including security requirements.
- Organization Processes: Internal Standard, Site Management
- Supports and technologies: Standard ISO, TQM and Quality system, Technical requirement and Standard
- Compliance: Local/National and International Standard and Codes, Health, Safety, Environment, Quality
- -Strong computer skills are imperative
- -Demonstrate accountability on sense of ownership, resource optimization and analytical skills.
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Main accountabilities and Responsibilities
- Assist relevant Contract Holders in the management of Contracts in compliance with applicable procedures and guidelines.
- Verify Contractor compliance with Contract Terms and Conditions, Scope of Work, Deliverables and Schedule, and report to CH any deviation or missing part.
- Constant monitoring of Contract Value vs Contract duration in order to request Amendment process in due time
- Provide general contractual/commercial advice to the Contract Holder and User Department members.
- Administer and maintain traceability and records of all correspondence, meetings, actions and decisions relating to the assigned contract(s).
- Provide necessary assistance in contractual negotiation and dispute resolution. Liaise with Procurement, Finance and/or Legal Department with reference to significant Contractual/Commercial issues.
- Liaise with Contract Holder to anticipate changes and together with Cost and Planning provide Management with advance notice of potential Trends.
- Participate and lead the kick-off meetings to review contract terms and conditions, the change order process and claims avoidance. Making sure all the contractual documents (insurances, bonds, guarantees, subcontractors list, org chart, etc.) are delivered by the Contractor in due time, as agreed during KoM and as per Contract provisions.
- Preparation and constant updates of the Contracts file, which contains all main contractual information of the assigned Contracts.
- Attend the Handover meeting with C&P and verify the completeness of Contract documents.
- Coordinate and maintain a register of contractual and commercial issues.
- Prepare correspondence, drafting official letters to the Contractors on routine contractual/commercial matters, for signature by the Contract Holder/Company Representative.
- Review correspondence from Contractors and monitor & expedite response times by Company.
- Attend and lead meetings with Contractors at which contractual/commercial matters may be discussed. Review the Contractor’s (or in the absence prepare own) minutes of all such meetings prior to verification by the Company.
- Ensure all required guarantees, insurance and tax certificates have been received from the Contractor and forwarded to Company Legal, Insurance and Tax departments for verification, as required and report to CH any deviation or missing part. Corrective actions to be undertaken in the case are expired.
- Review draft sub-contract enquiries, bid evaluations and draft sub-contracts, as prepared by Contractors, and obtain appropriate Company approvals/comments if required. Proper archiving and traceability of Subcontractor’s documents for Compliance checks.
- Following the Contract variations - maintaining the tracing file for Company Instructions, Variation Order Proposals and Variation Orders. Ensuring the rates proposed are in line with the market. The file needs to be complete in all parts, the file needs to be a comprehensive source of information.
- Ensure compliance with ERP procedures and processes regarding timely management of Call Offs and Service Entries.
- Facilitate and maintain positive interface and communication between all the functions involved in the Contract execution.
- When applicable, coordinate the settlement of the final account and processing of the Completion Certificate and preparation of the Close-out Report for the Contract Holder’s signature.
- Assist and support contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved.
- Provide feedback on lessons learnt from Contract Administration activities to CA Focal Point and to Contract Management Support unit in HQ.
HSE
- The Contracts Administrator should ensure that all contracts comply with the company's HSE policies and procedures, and that suppliers and contractors adhere to these policies as well.
- They must also ensure that any products or services procured do not pose any safety risks to employees or the environment. This includes conducting HSE assessments of suppliers and contractors and ensuring that they have appropriate safety measures in place.
Qualifications and Experience
Education: Engineering bachelor’s degree preferred; Administration and Finance Bachelor/Master degree preferred
Licenses or certifications (if applicable): CIPS as a plus, not mandatory
- Minimum of 5 years’ experience of which a minimum of 3 years as a Contract Administrator involved in the preparation, negotiation and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.
Technical knowledge and professional skills
- Ability to write, read, analyze, and interpret common scientific, technical, financial and legal documents. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to respond to common inquiries or complaints, both verbally and in writing.
- Ability to write reports and information that conforms to prescribed style and format.
- Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions provided in written, oral, diagram, or schedule form. Ability to handle multiple projects/Contracts simultaneously.
- Be proactive, a self-starter and ability to work with minimum supervision.
- Systematic thinker and good organizational skills/time management.
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MAIN PURPOSE OF THE JOB
The selected candidate will be the technical focal point with existing and potential Yokogawa customers pertaining to Sales and Service support. The Senior Service & Sales Engineer shall conduct training, maintain customer relationships, conduct site maintenance & installation services, offer technical support, and oversee quality improvement exercises.
Responsibilities of the job
- To provide technical support and maintenance visits to East Africa customers primarily on Yokogawa DCS control system
- To drive sales and service business support in East Africa
- To perform site visits within East Africa , mainly in Kenya, to identify and generate new prospects.
- Pipeline development and management of partners along with maintaining reporting and visibility into performance against all revenue and activity KPIs.
- Research market trends and advise on new products and opportunities that can be ventured into for an increase in revenue.
- Develop business penetration strategies and share projections to achieve set targets from various industries.
- Understand and convey complex customer requirements on both a business and technical level and provide solutions that translate into business.
- Attend trade and industry consumer events along with networking activities along seminars and other meetings.
- Complete accurate service records both electronically and manually
- Liaise with the Country Manager and Managing Director to coordinate ongoing operations and expansion of operations.
- To be able to review and recommend Industrial spare parts and maintenance activities.
- Proactively participate in the quality systems and quality improvement
- Provide first-line technical and strategic advisory, maintenance, & installation support to customers, communicate solutions or actions, and take ownership of the same.
- Perform visual final inspection (QA) and recommend/order/replenish parts for service.
- Providing training/demo to customers on Yokogawa Products
MINIMUM REQUIREMENTS:
- The ideal candidate should have a bachelor’s degree from a recognized institution, specializing in Electronics/Instrumentation/Chemical Engineering.
- Minimum 6-12 years of experience in Industrial automation and/or Instrumentation related works such as design, engineering, and commissioning.
- Minimum 2 years of commissioning/service support role on DCS/PLC, preferably Yokogawa Centum VP
Skills & Competencies:
- Must be conversant with at least 2 DCS and PLC systems.
- Hands-on experience on Yokogawa DCS is highly preferred.
- Knowledge of Field instruments and analyzers shall be an added advantage.
- Strong problem-solving skills, critical thinking, excellent analytical ability, strong judgment, and the ability to deliver high performance and high levels of customer satisfaction.
- Adhering to Principles and Values
- Deciding and Initiating Action
- Must be able to work under extreme pressure.
- Very high work ethic and personal integrity
- Discreet
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DUTIES AND RESPONSIBILITIES
- Deliver the network projects within their country/area IT stakeholders.
- Provides clear written and verbal consulting regarding the local network projects with CO HO Network, security, and cloud teams.
- Providing network administration and support for all stores in his country/area.
- Troubleshoots and solves all L1 and most L2 network connectivity problems, including monitoring the network and connectivity incidents in proactive mode.
- Provides L3 support to end-users for advanced problems relating to network hardware (LAN/WLAN) connectivity.
- Installs and monitors system firewalls and virus protection systems.
- Handles the installation and configuration of network systems and provides access to end-users in his zone.
- Good knowledge about the SDN/NFV framework & SD-WAN as a next-generation on network transformation.
- Collaborates to establish a stable Video Conference setup for the management in his area in coordination with the Dubai CO and HO teams.
QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS
- Bachelor’s Degree in Computer Science, Computer Engineering, Network Administration, or equivalent.
- Minimum 4 years of relevant experience as a network administrator.
- 3+ years of experience in CCNP Networking.
- 3+ years of experience in monitoring tools i.e., SolarWinds or PRTG.
- Deep Knowledge of LAN, WAN, and SD-WAN systems.
- Hands-on experience with SD-WAN products Velocloud, and Cisco Viptela.
- A CCNA or CCNP Network Security is a plus.
- Azure, AWS certification is plus.
- PMP or ITIL Foundation certification is a plus.
- Experience with enterprise architecture and working as part of a cross-functional team to implement solutions.
- Strong interpersonal and communication skills; ability to work in a team environment.
- Technical writing skills are required.
- Experience with enterprise applications and SAP is a plus.
- Experience in Cloud Administration, Networking i.e. Azure, AWS, and G-Cloud.
- Effective communication skills.
Method of Application
Use the link(s) below to apply on company website.
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