Jobs at Q-Sourcing Servtec Group

Key Functions/Key expected results

• Work directly with Head of projects to implement project goals
• Coordinate and manage project tasks and deliverables.
• Conducting administrative duties, such as setting up meetings and drafting billing summaries
• Ensure total project compliance to statutory, legal and policy requirements
• Supervise all the staff on site and ensure task allocated is completed on time. Review processes to improve efficiency
• Performance management in liaison with HR Manager and client line Managers
• Payroll processing for project staff.
• Prepare monthly reports and share with management and client.
• Maintaining staff attendance register on site.
• Report any disciplinary issues to HR for handling.
• Updating and reporting on the schedule progress, budget and spending.
• Identifying skill gaps and ensure closure
• Keep and maintain integrity of all project records
• Participate during interview process for recruitment of staff in their project.
• Monitoring project performance and agreeing on priorities with client.
• Communicating your project plan internally and with the client
• Assign duties to staff to implement project goals, as needed.
• Planning around your team’s skills to ensure end success
• Oversee variable aspects of projects and provide direct assistance to ensure timely project execution.
• Make requisition of materials and other items necessary for completing project goals.

Academic qualifications

• Diploma in Project Management or HR or related
• Excellent planning & Organization skills.
• Basic Accounting and proficiency in Excel.
• Excellent interpersonal and Communication skills
• The ability to work under pressure and meet deadlines
• Tact, swiftness and attention to detail are a MUST
• Excellent problem solving and decision-making skills
• Pro-active, flexible, positive and reliable
• Excellent people skills to interact with staff, colleagues, and cross-functional teams

Previous Relevant Work Experience Required.

• Minimum 2 years working experience.
• Experience of 2 years in outsourcing services on in an administrative role.
• Preferred experience in Sales / Customer Service.

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The Security Manager will drive the development and standardization of security policies, procedures and programs for safeguarding operations. This position will directly support security operations, threat mitigation and emergency response, as well as physical security design/installation.

DUTIES & RESPONSIBILITIES:

• Security Planning and Strategy:
• Develop and implement security policies, protocols, and procedures.
• Conduct risk assessments to identify potential security threats and vulnerabilities.
• Manage and coordinate with external service providers to ensure services are executed well and as per our requirements e.g Guarding services, Backup alarm services
• Conduct investigations of security incidents and document findings and propose recommendations.
• Oversee the use of surveillance systems (CCTV, Backup alarms, access control systems) to monitor the premises.
• Conduct regular inspections to ensure security systems are functioning properly.
• Respond to security incidents, breaches, and emergencies in a timely manner.
• Ensure proper access control measures are in place for employees, visitors, and contractors.
• Monitor and manage Security guards on site to control entry and exit points to prevent unauthorized access.
• Should monitor manage the opening and closing of all warehouses and offices.
• Carry our security awareness programs within organization

KNOWLEDGE, SKILLS, AND EXPERIENCE:

• Good communication skills to liaise with staff, visitors, and external agencies.
• Ability to write clear, concise reports on security incidents and assessments.
• Technical Proficiency – Familiarity with security technologies like CCTV systems, access control, and alarm systems.
• Basic knowledge of IT security practices may be beneficial.
• Experience of dealing with information and intelligence, good analytical skills.
• Basic understanding of the Kenyan criminal law.
• Degree in Bachelor of Arts in Criminology and security Studies or Diploma security Management and legal services.
• At least 5 years’ experience in managerial role in the security/Business Continuity Industry.