Jobs at Summit Recruitment and Search

The successful candidate will perform routine Administration Assistant and Reception duties including assisting the Office Administrator with routine and non-routine office administration roles as delegated by the Office Administrator from time to time, receiving visitors, manning the switchboard, receiving and recording receipt of correspondences and legal documents in accordance with the prescribed guidelines.

Key Responsibilities

• Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.
• Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.
• Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.
• Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.
• Provide administrative support, including filing, data entry, word processing, document preparation, and records management.
• Coordinate meetings by scheduling appointments, booking meeting rooms, preparing refreshments, and taking minutes when required.
• Support office operations by monitoring office supplies, coordinating procurement and deliveries, and assisting with the maintenance of office facilities and equipment.
• Assist with approved supplier payments, licence renewals, travel arrangements, hotel bookings, and other reservations as required.
• Provide refreshments to clients, visitors, and partners, and offer clerical and administrative support to secretarial staff and other team members as needed.
• Maintain confidentiality of firm records and communications, report matters requiring management attention, and perform other duties as assigned by the Finance and Administration Manager, Partners, or other authorised personnel.

Key Qualifications

• Diploma in Secretarial Studies, Business Administration, or any other business-related field.
• Excellent written and verbal communication skills, with fluency in English.
• Strong organisational, time-management, and interpersonal skills, with attention to detail, discretion, the ability to multitask under pressure, and the capacity to work independently with minimal supervision.

go to method of application »

The successful candidate will be supporting the Senior Associate in managing client relationships, delivering quality service, and ensuring assignments are completed on time and within budget. It requires effective communication, teamwork, sound judgment, ethical conduct, and the ability to manage competing priorities while meeting performance targets.

Key Responsibilities

• Provide legal support to the Senior Associate in handling commercial and litigation matters, ensuring work is completed accurately and within agreed timelines.
• Develop and maintain strong professional relationships with clients, understand their needs, and respond promptly to requests for legal assistance.
• Conduct legal research, analyse relevant legislation and case law, and prepare sound, practical legal advice for clients.
• Draft, review, and proofread legal documents, contracts, pleadings, opinions, and other legal correspondence.
• Support the preparation and management of litigation matters, including court documents, case files, and other relevant legal records.
• Ensure compliance with the firm’s policies, professional standards, ethical requirements, and client confidentiality obligations.
• Manage assigned tasks and client matters efficiently, balancing competing priorities while maintaining quality and meeting deadlines.
• Monitor developments in relevant areas of law and clients’ industries to ensure legal advice remains accurate and up to date.
• Contribute to the achievement of departmental targets by managing time and resources effectively, monitoring costs, and identifying opportunities to improve service delivery.
• Collaborate with colleagues and other Advocates, seek guidance when necessary, share knowledge, and participate in continuous professional development.

Key Qualifications

• Bachelor of Laws (LLB) degree from a recognized university.
• Admission as an Advocate of the High Court of Kenya, with a valid practicing certificate where required.
• Excellent legal research, drafting, written and verbal communication skills, with fluency in English and proficiency in Microsoft Office applications.
• Strong interpersonal and organisational skills, high moral integrity, attention to detail, sound judgment, and the ability to work under pressure with minimal supervision while demonstrating a commitment to continuous learning.