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  • Posted: Mar 19, 2020
    Deadline: Mar 31, 2020
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    Retirement Benefits Authority (RBA) is a regulatory body under the National Treasury, established under Retirement Benefits Act. The Retirement Benefits Act was enacted as part of the on-going reform process in the financial sector in order to bring the retirement benefits industry under a harmonized legislation, to address the many problems that have hither...
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    Records Assistant

    RBA/4/3/3/2020/05

    Job Summary

    Job Requirements

    • Diploma in any of the following; Records Management & Information studies, Library and Information studies or Archives and Records management
    • Minimum KCSE grade C- or equivalent
    • Certificate in computer proficiency from a recognized institution
    • At least one (1) year relevant work experience
    • Shown merit and ability as reflected in work performance and results
    • Fulfil the requirements of Chapter 6 of the Constitution

    Responsibilities

    KRA 1: Records and Registry Management

    • Maintain a registry system to ensure accurate filing and retrieval process of documents and records.
    • Manage incoming documents to ensure proper classification and appropriate filing
    • Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file
    • Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
    • Training of users on the filing and record management system including document folio procedures
    • Assist in development and review of a records management procedure manual
    • Appraisal of all non-current/closed records
    • Identification, listing, labelling and transfer of records for permanent preservation at KNADS
    • Obtain authority for destruction of valueless records from the Director of KNADS

    KRA 2: Scanning and Indexing

    • Sort out mail and scanning the same to ensure electronic record in the workflow system
    • Manage the scanned mail to ensure security and timely attention and action on same
    • Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users
    • Regularly update database with latest data or information from schemes returns

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    Driver II

    Job Requirements

    • KCSE Mean Grade of D+ or equivalent
    • Valid Class BCE Driving License free from any endorsements
    • Certificate of Occupational Trade Test Grade III for drivers
    • A valid Certificate of Good Conduct from the Directorate of Criminal Investigations
    • First-Aid certificate course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highways and Building Technology or any other recognized institution
    • First-Aid certificate course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highways and Building Technology or any other recognized institution
    • At least three (3) years relevant work experience
    • Shown merit and ability as reflected in work performance and results
    • Certificate in computer applications from a recognized institution
    • Fulfil the requirements of Chapter 6 of the Constitution.

    Responsibilities

    KRA 1: Motor vehicle maintenance

    • Take care of the day to day maintenance of assigned vehicles, check cleanliness, oil, water, battery and brakes functionality
    • Ensure that all vehicles comply with the Minimum Operating Security Standards

    KRA 2: Vehicle Driving

    • Drive official vehicles for the transport of authorized personnel within and outside Nairobi.
    • Log official trips, daily mileage, gas consumption, oil changes and greasing
    • Follow all rules and regulations in relation to the management of Authority Planning and Coordinating of vehicles
    • Deliver goods as required
    • Maintain good customer care practices
    • Ensure that the work ticket is duly signed prior to start of a journey.
    • Help in delivery of urgent mails

    KRA 3: Records Keeping

    • Custody of daily records of vehicles
    • Generate vehicle records weekly and monthly

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    ICT Officer II

    Job Requirements

    • Bachelor’s degree in ICT
    • Certification in Implementation of application development environments like PHP, NET framework, Java; SQL, SharePoint
    • Professional ICT Certification by Microsoft Dynamics NAV/SAP/Microsoft Dynamics or equivalent
    • At least one (1) year relevant work experience
    • Shown merit and ability as reflected in work performance and results
    • Fulfil the requirements of Chapter 6 of the Constitution.

    Responsibilities

    KRA 1: ICT Systems

    • Participate in carrying out ICT systems analysis and design to suit RBA needs
    • Assist senior officers to customize and test ICT programs according to identified needs.

    KRA 2: ICT Applications

    • Work with seniors to develop and update ICT application systems.
    • Assist to customize computer programs to the various needs of users within RBA.
    • Participate in training the users on ICT applications developed.

    KRA 3: Infrastructure

    • Assist to evaluate and recommend on suitability of ICT equipment

    • Install ICT equipment and peripherals in order for them to operate together as a system.

    • Monitor tuning system performance, storage management, system security, print management, and capacity management and network connectivity.

    KRA 4: Maintenance

    • Assist to detect and act on faults on ICT equipment/systems.
    • Assist to organize the fixing or rectification of faulty equipment/systems.

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    Executive Assistant

    Job Summary

    Job Requirements

    • Bachelor’s degree in any of the following: Business Management/Administration, Public Relations, Secretarial studies or equivalent from a recognized institution
    • Kenya Certificate of Secondary Education (KCSE), mean grade C+ with at least C (plain) in English or Kiswahili language or its equivalent from a recognized institution
    • Certificate in computer proficiency from a recognized institution
    • At least one (1) year relevant work experience
    • Shown merit and ability as reflected in work performance and results
    • Fulfil the requirements of Chapter 6 of the Constitution.

    Responsibilities

    KRA 1: Board Matters

    • Ensuring that Board members itinerary and logistics to meetings are well planned
    • Ensuring security of the Chairman’s office equipment, documents and records.

    KRA 2: Operations

    • Providing a point of contact for employees, stakeholders and customers and managing office protocol and etiquette
    • Ensuring proper office layout, cleanliness, tidiness and safe custody of office equipment and furniture
    • Coordinating information flow and confidentiality
    • Scheduling meetings and appointments and communicating to the concerned parties
    • Coordinating the receipt of correspondence, delivery, filing and bring-ups
    • Taking minutes of meetings and generating action points
    • Coordinating travel logistics.

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    Finance Officer II

    Job Requirements

    • Bachelor’s degree in any of the following: Commerce, Finance, Accounting or equivalent from a recognized institution
    • Certified Public Accountant II or equivalent from a recognized institution
    • Certificate in computer proficiency from a recognized institution
    • At least one (1) year relevant work experience
    • Shown merit and ability as reflected in work performance and results
    • Fulfil the requirements of Chapter 6 of the Constitution.

    Responsibilities

    KRA 1: Data

    • Participate in compilation of financial information on money received by RBA from various sources.
    • Assist senior officers to compile data on payments made by RBA to various payees.

    KRA 2: Accounting Systems

    • Work with others to develop/implement accounting programs.
    • Participate in issue/use of various accounting tools – payment vouchers, imprest warrants, cheque books, receipts, etc.

    KRA 3: Revenue

    • Assist to plan and develop methods of sourcing funds – such as budgets and proposals for funding of projects/programs.
    • Assist in collection of revenue from various sources – exchequer issues, clients, and development partners.

    KRA 4: Expenditure

    • Work with senior officers to prepare payment documents on claims and debts by employees, suppliers, and statutory authorities.
    • Participate in organizing approval of payment documents, allocation of funds for the payments, and effecting the payments.

    KRA 5: Assets

    • Work with others to tag assets and enter details in the assets management system.
    • Assist to compute assets depreciation and verify balances on each account.

    Method of Application

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