Massive Recruitment at Busia County Public Service Board - Part I

Job Description

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Job Descriptions & Duties.

• Maintaining hygiene by ensuring cleaning of the kitchen and its surrounding
• Proper storage of foodstuffs and setting up buffet services areas
• Placement of food service line, replenishing of foodstuffs during service and reporting low stock levels.
• Detecting and reporting spoil or unattractive food and detecting defective equipment and reporting the same to the supervisor

  Requirements For Appointment

•  Be a Kenyan citizen
• Be in possession of at least Kenya Certificate of Secondary Education (KCSE) mean grade (C-) minus or its equivalent qualification form a recognized institution and
• Have attended a course lasting not less than one (1) year and awarded a certificate in food production or its equivalent qualification from a recognized institution

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Duties and Responsibilities

 This is the entry and training grade for non-professionals. An officer at this level will be responsible for performing a variety of accounting work of limited scope and under the guidance of a senior officer. Specifically, work will involve preparation and verification of vouchers in accordance with the laid down rules and regulations involving primary data entry and routine accounting work such as balancing of cashbooks, imprest and advances ledgers etc. The scope and complexity of work will increase with experience and training but the officer will still be under close guidance where new tasks are involved. He/she will be responsible for safe custody of records and assets under him /her.

Requirements for Appointment

 For appointment to the grade of Accountant II, Job Group ‘J’ a candidate must have the following qualification:

A pass in part II of the Certified Public Accountants (CPA) Examination or its recognized equivalent qualifications.

OR

 Bachelor’s degree in Commerce (Accounting or Finance option), Business

Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification.

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Duties and Responsibilities

 This will be the entry grade for professional Accountants. An officer at this level will be required to deal with accounting operations in an Accounting Unit or County Treasury. Work at this level will be subjected to occasional checks rather than close supervision. Specifically, work will involve verification of vouchers and committal documents in accordance with laid down rules and regulations; data capture, maintenance of primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports e.g. imprest and expenditure returns etc. He/she will be responsible for the safe custody of Government records and assets under him/her, analysis of the below the line accounts and may be deployed as a cashier where duties will entail receiving duly processed payments and receipt vouchers; writing cheques and posting payments and receipt vouchers in the cash books; balancing and ruling of the cash books on daily basis; arranging for withdrawal of cash for office use and ensuring safety of the same at all times; extracting and providing cash liquidity analysis; ensuring security of cheques and cheque books; preparation of expenditure and Authority to Incur Expenditure (AIE) funding returns on quarterly basis at district treasury level; preparation of Appropriation In Aid (AIA) returns on quarterly basis at district treasury level; paying personal and merchant claims guided by cash balances in the cash books and treasury regulations; and receipting of all money due and payable to government.

Requirements for Appointment

Direct Appointment

For direct appointment to this grade, a candidate must have a Bachelors degree in Commerce Accounting or Finance option) and passed Part II of the Certified Public Accountants (CPA) Examination

OR

Passed Part III of the Certified Public Accountants (K) Examination or its approved equivalent qualification.

Promotion

For appointment to this grade, an officer must have: –

• Served as Accountant II, Job Group ‘J’ for a minimum period of three (3) years;
• Passed Part II of the Certified Public Accountants (CPA) Examination or a Bachelors degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification;
• Certificate in Computer Applications; and
• Shown merit and ability as reflected in work performance and results.

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Duties And Responsibilities

Duties and responsibilities at this level will involve driving a motor vehicle as authorized, carrying out routine checks on the vehicle’s cooling, oil, electrical and brakes systems, tyre pressure, detecting and reporting malfunctioning of vehicle systems, maintenance of work tickets for vehicle assigned, ensuring security and safety for the vehicle on and off the road, safety of the passengers and or/goods therein and maintaining cleanliness of the vehicle.

Requirements For Appointment

For direct appointment to this grade, a candidate must have

• Served in the grade of Driver III for a minimum period of three(3) years
• Kenya certificate of secondary education mean grade D plain or its equivalent qualification from a recognized institution
• a valid driving license free from any current endorsement(s) for class(es) of vehicle(s) an officer is required to drive
• attended a first aid certificate course lasting not less than one(1) week at St john ambulance or Kenya institute of highway and building technology (KIHBT) or any other recognized institution
• passed suitability test for drivers grade 111
• passed practical test for drivers conducted by the respective ministry/department
• a valid certificate of good conduct from the Kenya police and
• at least two (2) years driving experience

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Duties and Responsibilities

An officer at this level will. Be-deployed in a Supply Chain Management unit in a County Government or Department and will handle a variety of tasks such as issuing and Receiving Stores; assisting in stock taking, Reconciliation, preparation and Maintenance of records

Requirement For Appointment

 Direct appointment

 For appointment to this grade, a candidate must be in possession of:-

• A Kenya Certificate of Secondary Education (KCSE) mean. Grade C- (minus) with a minimum of C- in -Mathematics. and English or Kiswahili or its equivalent qualification from a recognized Institution: and
• A Diploma (CIPS) in. Supplies Management or its equivalent from a recognized institution

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Duties and Responsibilities

An officer at this level will be deployed in specialized areas such as warehousing, Distribution, Stock control, logistics or. Market surveys. The officer will assist in the preparation of annual- procurement plans and Supply Chain Management reports.

Requirements for Appointment

For appointment to this grade, an Officer must have:-

• Served in the grade of Supply. Chain Management Assistant 111 or incomparable and. relevant position in the Public Service for a minimum period of three (3) years.
• Diploma (Foundation Stage) or its equivalent from a recognized institution and
• Shown merit and ability as reflected in work performance and results

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Duties and Responsibilities:-

Work at this level will be similar to that of Supply Chain. Management Assistant 11-though more complex in nature. Specifically, duties will entail. Warehousing distribution, fleet management, inventory and stock Control.

Requirements for Appointment

For appointment to this. Grade, an officer must have:-

Served in the grade of Supply Chain Management Assistant It or in a comparable and relevant- position in the Public Service for a minimum period of three (3) years: and shown merit and reflected in work performance and results.

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Duties and Responsibilities

• Cleaning offices
• Maintaining general cleanliness around the offices by collections and disposal of litter
• Ensuring proper sanitation
• Moving or carrying office equipments and furniture
• Dispatching letters, files and parcels
• Preparing tea and
• Any other assigned duties that may be assigned

Requirement for appointment

• Be in possession of Kenya certificate of secondary education(KCSE) mean grade D(Plain) from the Kenya national examination council; and
• Satisfy chapter six of the constitution of Kenya (2010) on the leadership and integrity.

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Duties and Responsibilities

• Reporting to the Governor, the Personal Assistant will provide him with executive assistance and offering the required linkage to customer care and communication with the Governor’s clients, employees, visitors and the public in general.
• managing appointments, correspondence and maintaining the diary;
• Setting up meetings;
• managing the affairs of the Governor’s office;
• Maintain the Governor’s diary, book appointments and coordinate his meetings
• Coordinate travel arrangements for the Governor and his family
• Utilize the IT skills and other electronic tools to prepare presentations.
• Research, compile and summarize information to respond to various inquiries from internal and external clients.
• Provide logistical support for the Governor, corporate meetings and external events.
• Prepare the Governor’s speech and drafting of both internal and external communications.
• Establishing and maintain proper record and archiving system for the Governor’s office.
• Any other duties that may be assigned by the Governor

Requirements for Appointment

• Be a Kenyan citizen
• Be a holder of at least a first degree from a university recognized in Kenya with a bias in Business Administration and/or Public Relations.
• Have knowledge, experience and distinguished career of not less than five years;
• Ability to work independently, and support the Governor’s business operations.
• Excellent public relations, written and spoken English. Foreign language is a plus
• Proficiency in ICT, excellent communication and report writing skills, ability to work long hours and under pressure in meeting strict deadlines.
• Exhibit strong problem-solving and research abilities and the flexibility to coordinate various functions.
• Knowledge of Corporate Administrative and Office Management Systems
• Provide administrative support, maintain records and generate reports with high level of integrity and discretion
• satisfy the requirement of chapter six of the constitution

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Duties And Responsibilities

• receiving and directing visitors to their destinations
• management of office protocol
• handling telephone calls and appointments
• attending to visitors/clients
• maintaining appointment diary reminders, messages and cyclic events
• ensuring security of the office records, documents and equipment’s
• typing simple routine correspondences

Requirements For Appointment

• A minimum of KCSE grade C-minus with C(plain) or its equivalent in English language
• Certificate in customer care/customer relation from a recognized institution
• A certificate in computer applications from a recognized institution and
• Demonstrate professional competence in customer service management

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SPECIFICATIONS

LIAISON OFFICER JOB GROUP “K”

The officer will be responsible to the County Secretary/County Chief Officer for the general administration and management of intergovernmental and Diaspora affairs 

• Provide an integral link between the county and the respective stakeholders and other relevant offices at the national level
• Coordinate donor and Diaspora  engagement meetings  and fora 
• Coordinate logistics and accommodation arrangements of County officers  and relevant stakeholders/investors  on official duties
• Plan the use of materials and human resources; and carry out general office management chores;
• Set and oversee internal operating rules and regulations;
• Establish an efficient record, filing and tracking system for all office inventory, mails and file, monitor their movement and effective correspondence and relay the same to the county
• Maintain an update inventory of office assets and ensure their timely maintenance
• Attend regular intergovernmental and sectorial meetings as delegated by the County Secretary.
• Conduct follow ups on agreed deliverables 
• Conduct periodic research of thematic areas from time to time and provide balanced analysis and assessment to inform Busia  County Government
• Provide quality and timely reports that will be needed as scheduled periodically.
• Compile data and drafting communications;
• Perform any other duties that may be assigned.

Requirements and competencies for appointment

• A minimum of a degree in public administration, social science or equivalent 
• Must have relevant work experience in the same or equivalent position;
• Must demonstrate strategic planning skills and ability to design and implement short term, medium and long term plans.
• Demonstrate understanding and commitment to the values and principles as outlined in articles 10 and 232 of the Constitution of Kenya
• Ability to handle multiple tasks, set priorities, meet deadlines and develop innovative recommendations and solutions to problems
• Must possess strong verbal and written communication skills
• Must be organized, motivated and a team player
• Computer literacy with all aspects of Microsoft Windows network; experience with data base management a plus

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Requirements for Appointment

For appointment to this grade, a candidate MUST have a minimum of:-

• Kenya Certificate of Secondary Education mean grade D+ or its equivalent qualification from a recognition institution;
• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
• Typewriting I
• Business English I / Communication I; and
• Office Practice I OR
• Craft certificate in secretarial studies from the Kenya National Examinations Council;
• Certificate in computer application skills from a recognized institution.

Responsibilities for the Office Admin Assistant

Duties and responsibilities at this level will entail:

• Taking oral dictation; word and data processing from manuscripts;
• Operating office equipment; ensuring security of office equipment, documents and records;
• Attending to visitors/clients;
• Handling of telephone calls and appointments
• Keeping an up-to-date filing system in the office;
• Data entry and undertaking any other office administrative duties that may be assigned.

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Duties and Responsibilities

It will entail administrative duties including general office administration, assets management and inventory. In addition, the officers will be exposed to assignments such as: planning and maintaining security; co-ordination and organization of County Government functions; mitigating disaster; peace building initiatives; coordinate compilation of annual reports; coordinate performance management and overseeing implementation of County Government development projects.

Requirements for Appointment

For appointment to this grade, a candidate must have:-

• A diploma in any Social Science or its equivalent qualification from a recognized Institution; and
• Proficiency in computer applications from a recognized institution

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Duties And Responsibilities

An officer at this level will be deployed at the Ministry Headquarters, a County Information Office or in a Rural Press Office. Duties and responsibilities will entail gathering, receiving, verifying, translating and editing news and features from various sources; determining the quality of news in relation to original stories filed or received from News Agencies and relating their relevance to Government policy; and monitoring other media under the guidance of a more senior officer.

Requirements for Appointment

Direct Appointment

For direct appointment to this grade, a candidate must:

• Be in possession of a Bachelors degree in any of the following disciplines: Mass Communication, Communication Studies, Journalism, International Relations, Social Sciences or any other approved equivalent qualifications from a recognized University/Institution;
• Possess good oral and written communication skills in both English and
• Kiswahili; and
• Be proficient in computer applications.

Promotion

For promotion to this grade, an officer must:

• Have served in the grade of Information Officer III or in a comparable and relevant position in the Public Service for a minimum period of three (3) years;
• Possess good oral and written communication skills in both English and Kiswahili;
• Be proficient in computer applications; and
• Have shown merit and ability as reflected in work performance and results.

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JOBS AND APPOINTMENT SPECIFICATIONS

JOB GROUP ‘H’

 Duties and Responsibilities

This the entry grade for this cadre, an officer at this level will be deployed in a human resource management unit in the County Government/Departments and will handle simple tasks of analytical nature. The officer may be required to implement certain decisions within the existing rules, regulations and procedures. In addition he/she will supervise clerical officers and other supportive staff

Requirements for Appointment:

Direct appointment will be made from candidates who have:

• At least a C- in the Kenya Certificate of Secondary examination (KCSE);AND
• Diploma in Human Resource management/Records management or its equivalent from a recognized institution

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JOB GROUP “F”

Duties and Responsibilities

Duties and responsibilities at this level will involve driving a vehicle as authorized; carrying out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure etc; detecting and reporting malfunctioning of the vehicle systems; maintenance of work tickets for vehicles assigned, ensuring security and safety of the vehicle on and off the road, overseeing safety of the passengers and/or goods therein. And maintaining cleanliness of the vehicle

Requirements for Appointment

• Served in the grade of Driver II for a minimum period of three (3) years;
• A valid driving license free from any current endorsement(s) for the class (es) of vehicle(s) the officers ie require to drive
• Passed occupational trade test II for drivers
• Defensive driving certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from recognized institution
• Attended a refresher course for drivers lasting not less than one (1) week within every three (3) years at the Kenya institute of Highway and building technology (KIHBT) or any recognized institution.
• A valid certificate of good conduct from the Kenya police
• Attended a first aid Certificate course lasting not less than one(1) week at St.John Ambulance or Kenya Institute Highway and building technology(KIHBT) or its equivalent from a recognized institution and
• Shown merit and ability as reflected in the work performance and results

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GARDENER JOB GROUP “D” – (ONE POST)

 Duties and Responsibilities

• Cutting and maintaining hedges, Pruning wall shrubs and climbers, Maintenance of shrub borders including pruning and weeding
• Cutting and maintaining lawns and grass to a variety of finishes (fine to rough meadow type) using a variety of machines, including pedestrian operated, tractors & ride on mowers, trimmers and brush cutters including fertilizer and pesticide application.
• Cutting and maintaining hedges, Pruning wall shrubs and climbers, Maintenance of shrub borders including pruning and weeding
• Maintenance of herbaceous borders including weeding, staking, pruning and replanting as required and mulching
• Cooperating with other Departments as required and Undertaking other duties as required
• Observing all Health and Safety Risk Assessments, regulatory and security measures
• Maintenance of garden features, Floral displays and flower arrangements to a high, professional standard for all events, Maintenance of car parks, Keeping garden buildings clean, tidy and safe,
• Keeping the Head Gardener informed of unfinished tasks,
• Keeping the Head Gardener informed of equipment breakdowns or malfunctions
• Maintaining good relationships with other staff, visitors and neighbours
• Maintaining the compost heaps, Assisting with new landscaping works if need be, Maintaining tools and equipment in the correct and safe manner
• Chemical spraying and application of fertilizers (kept to a minimum), Greenhouse and nursery practices including seed sowing, watering, propagation and potting, especially the tender perennials and winter bedding and glasshouse cleaning
• Leaf clearing and litter picking, Carrying out basic arboricultural activities, stacking the woody waste pile and chipping woody waste
• Cutting and maintaining lawns and grass to a variety of finishes (fine to rough meadow type) using a variety of machines, including pedestrian operated, tractors & ride on mowers, trimmers and brush cutters including fertilizer and pesticide application.

 Requirements For Appointment

• Minimum of O –Level Certificate;
• Ability to work in a team or alone with little or no supervision.
• Conscientious and hard working.

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Duties and Responsibilities.

 County/Departments

Duties and responsibilities at this level shall entail:-

• Preparing County Budgets for the recurrent and development votes;
• Preparing quarterly expenditure forecasts as a basis for discussions with the Treasury for release of funds;
• Initiating proposals seeking funds for additional expenditure and reallocation of voted funds during the year; and
• Monitoring expenditure and projects including programme implementation on a periodic basis and ensuring timely disbursement of funds.

Budgetary Supply Department

Within the Budgetary Supply Department, duties at this level will entail;

• Compiling of budget estimates;
• Compiling of Fiscal returns;
• Preparing of Fiscal reports;
• Compiling of expenditure proposals; and
• Compiling of Budget outputs and outcomes.

Requirements for Appointment

 For appointment to this grade, an officer must have;

• Served in the grade of Finance Officer I or comparable and relevant position in the Public Service for at least three (3) years;
• A certificate in Public Financial Management from a recognized institution lasting not less than four (4) weeks;
• Attended a Senior Management course lasting not less than four (4) weeks; and
• Shown merit and ability as reflected in work performance and results.

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Requirements for Appointment;                                                                                                                          

• Be a Kenyan Citizen.                                                                                                                                                  
• Be a holder of at least a first degree from a university recognized in Kenya or any other relevant equivalent qualification.
• Master’s degree will be an added advantage
• Working experience of not less than five (5) years in administration or management
•  Satisfy the requirements of chapter six of the Kenya constitution (2010).

Duties and Responsibilities;

• The Senior Administrative Officer shall be responsible to the respective Chief Officer
   Coordinating the management and supervision of the general administrative function
•  Developing policies and plans.
  Ensuring effective service delivery.
•  Coordinating developmental activities to empower the community.
• Providing and maintaining infrastructure and facilities of public services.
• Managing the Sub-County public service.
• Facilitating and coordinating citizen participation in the development of policies and plans and delivery of services.
• Exercising any functions and powers delegated by the county Public service Board
• Any other duty assigned as from time to time.

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