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Kenya Industrial Property Institute (KIPI) is a government parastatal under the Ministry of Industry, Trade and Cooperatives. The Institute was established on 2nd May 2002 upon the coming into force of the Industrial Property Act 2001. Previously the Institute existed as Kenya Industrial Property Office (KIPO), which was established in February 1990 after enactment of the Industrial Property Act, CAP 509 of the Laws of Kenya.
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Ref: REF. NO. KIPI/ADM/HR/RI/2023/23
Duties and Responsibilities
- Maintaining reference and circulation materials;
- Managing the IP Resource Centre;
- Ensuring efficient retrieval of available documents;
- Compiling reports;
- Carrying out stocktaking;
- Cataloguing and classification of all information materials;
- Receiving and issuing reference materials;
- Assisting users to access online technological information;
- Implementing IP Resource Centre work programs; and
- Any other duty that may be assigned.
Requirements for Appointment
- A Diploma in Information or Library Science or equivalent qualification from a recognised Institution;
- Knowledge of current and evolving information and documentation technology;
- Membership to relevant professional body;
- Computer competency;
- Good interpersonal skills; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/FA/2023/24
Duties and Responsibilities
- Reporting to the Accountant, the Accounts Assistant will be responsible for:
- Processing cheques for payments;
- Preparing payment vouchers;
- Preparing trial balance;
- Posting entries in the cashbook;
- Ensuring safe custody of records and assets;
- Posting of vouchers; and
- Managing petty cash;
Requirements for Appointment
- CPA Part I or equivalent qualification;
- A high degree of integrity and responsibility;
- Membership to relevant professional body;
- Computer competency; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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REF. NO. KIPI/ADM/HR/2023/25
Duties and Responsibilities
- Reporting to Human Resource Officer, the Senior Assistant Human Resource Officer will be responsible for
- Processing terminal benefits and other benefits upon separation;
- Assisting in coordination of staff training and welfare;
- Assisting in managing personnel files and records;
- Facilitating induction, orientation of new staff and industrial attachments;
- Assisting in management of leave roster;
- Keeping custody of HR records;
- Drafting correspondences and verifying payroll and compliment data; and
- Any other duty that may be assigned.
Requirements for Appointment
- Diploma in Human Resource Management or CPS Part III or equivalent qualification from a recognised institution;
- A high degree of integrity and responsibility;
- Membership to relevant professional body;
- Computer competency;
- Good interpersonal skills; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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REF. NO. KIPI/ADM/HR/SCM/2023/26
Duties and Responsibilities
- Reporting to Supply Chain Management Officer, the Senior Assistant Supply Chain
- Management Officer will be responsible for
- Preparing tender notices and advertisements;
- Procuring goods and services;
- Participating in substantive and ad-hoc procurement committees and assisting in the preparation of committee report;
- Supervising, repairs and maintenance of office assets;
- Undertaking marketing survey of relevant products;
- Identifying and mapping of idle assets;
- Maintaining of Inventory control
- Issuing goods after presentation of proper documentation and updates records accordingly;
- Receipting goods in the receipt voucher;
- Processing of the merchants payments; and
- Any other duty that may be assigned.
Requirements for Appointment
- A Diploma in Purchasing and Supplies Management or equivalent qualification from a recognised institution;
- A high degree of integrity and responsibility;
- Membership to relevant professional body;
- Computer competency; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/2023/27
Duties and Responsibilities
- Reporting to Assistant Manager, Administration, the Senior Assistant Office Administrator will be responsible for
- Using e-office to research and process data;
- and data processing;
- Operating office equipment;
- Maintaining office diary, appointments and travel itineraries;
- Attending to visitors or clients;
- Handling telephone calls;
- Coordinating schedules of meetings and appointments;
- Ensuring security of office records, equipment and documents including classified materials;
- Maintaining an up-to-date filing system in the office;
- Establishing and monitoring procedures for record keeping of correspondence and file movements;
- Preparing responses to simple routing correspondence;
- Managing office protocol and etiquette;
- Ensuring security, integrity and confidentiality of data; and
- Undertaking any other office administrative services duty that may be assigned.
Requirements for Appointment
- Satisfactorily served in the grade of Assistant Office Administrator I for aminimum period of three (3) years; and
- Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
- Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
- Shorthand III (minimum 110 w.p.m);
- Typewriting III (50 w.p.m) or Computerized Document Processing III;
- Business English III or Communications II;
- Office Practice II;
- Commerce II;
- Office Management III or Office Administration and Management III; and (g) Secretarial Duties II;
- Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognised Institution;
- Membership to relevant professional body;
- Certificate in Computer Applications from a recognised Institution; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/PA/2023/28
Duties and Responsibilities
- Reporting to Senior Patent Assistant, the Patent Assistant I will be responsible for
- Maintenance of records and ensuring proper maintenance of filing system;
- Maintain and update registers;
- Preparation of certificates;
- Preparation of data for publication;
- Verifying captured data and records for accuracy; and
- Any other duty that may be assigned.
Requirements for Appointment
- Satisfactorily served in the grade of Patent Assistant II for a minimum period of three (3) years;
- Certificate in Record Management from a recognised Institution;
- Membership to relevant professional body;
- Certificate in Intellectual Property; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/TM/2023/29
Duties and Responsibilities
- Reporting to Senior Trade Mark Assistant, the Trade Mark Assistant I will be responsible for
- Maintaining records and filing system;
- Maintaining safe custody of files, documents and registers;
- Preparing certificates;
- Compiling data and information for publication;
- Updating registers;
- Verifying data and records for accuracy;
- Attending to enquiries from clients; and
- Any other duty that may be assigned.
Requirements for Appointment
- Satisfactorily served in the grade of Trade Mark Assistant II for a minimum period of
- Certificate in Records Management from a recognised Institution;
- Certificate in Intellectual Property;
- Membership to relevant professional body;
- Computer competency; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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REF. NO. KIPI/ADM/HR/2023/30
Duties and Responsibilities
Reporting to Assistant Manager, Administration, the Assistant Office Administrator I will be responsible for:
- Using e-office to research and process data;
- Word and data processing;
- Operating office equipment;
- Maintaining office diary and travel itineraries;
- Attending to visitors or clients;
- Handling telephone calls and appointments;
- Ensuring security of office records, equipment and documents including classified materials;
- Maintaining an up-to-date filing system in the office;
- Establishing and monitoring procedures for record keeping of correspondence and file movements;
- Preparing responses to simple routine correspondence;
- Managing office protocol and etiquette;
- Ensuring security, integrity and confidentiality of data; and
- Undertaking any other office administrative services duty that may be assigned.
Requirements for Appointment
- Satisfactorily served in the grade of Assistant Office Administrator II for a minimum period of three (3) years; and
- Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
- Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
- Shorthand III (minimum 100 w.p.m);
- Typewriting III (50 w.p.m) or Computerized Document Processing III;
- Business English III or Communications II;
- Office Practice II;
- Commerce II;
- Office Management III or Office Administration and Management III;
- Secretarial Duties II;
- Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognised Institution;
- Membership to relevant professional body;
- Certificate in Computer Applications from a recognised Institution; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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REF. NO. KIPI/ADM/HR/2023/31
Duties and Responsibilities
- Reporting to Administration Officer, the Senior Clerical Officer will be responsible for
- Compiling statistical records;
- Coordinating clerical work in the Institute;
- Overseeing the carrying out clerical tasks related to the function;
- Ensuring an efficient filing system;
- Ensuring safety and custody of records;
- Drafting letters;
- Inducting new Clerical Officers;
- Overseeing general cleanliness of offices;
- Supervising and guiding staff; and
- Any other duty that may be assigned.
Requirements for Appointment
- Diploma in the relevant field;
- Kenya Certificate of Secondary Education (KCSE) mean grade C plain or its approved equivalent;
- Satisfactorily served in the grade of Higher Clerical Officer in the Institute or a comparable position with similar responsibilities for at least three (3) years;
- Membership to relevant professional body;
- Computer competency; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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REF. NO. KIPI/ADM/HR/2023/32
Duties and Responsibilities
- Reporting to Administration Officer, the Executive Driver will be responsible for
- Driving a motor vehicle as authorized for official duties and assignments;
- Ensuring safe custody of the vehicle in possession;
- Identifying and reporting malfunctioning of the vehicles;
- Carrying out minor mechanical repairs;
- Ensuring that assigned vehicle is clean and well maintained;
- Ensuring possession of all the requisite documents, approvals and tools for any journey;
- Maintaining the work ticket for assigned vehicle; and
- Any other duty that may be assigned.
Requirements for Appointment
- A minimum mean grade D (plain) in KCSE or equivalent qualification from a recognised institution;
- A current driving licence free from endorsements;
- Suitability Test for Drivers Grade III;
- Occupational Test Grade III or IV;
- First-Aid Certificate course lasting not less than one (1) week from a recognised institution;
- Passed Practical Test for Drivers from a recognised institution;
- Be in possession of a Defensive Driving Certificate from a recognised institution;
- A Refresher Course for drivers every three (3) years from a recognised Institution;
- A Certificate in computer applications from a recognised institution;
- Driving experience of a minimum period of three (3) years;
- A Certificate of Good conduct.
- Satisfactorily served in the grade of Senior Driver in the Institute or a comparableposition with similar responsibilities for at least three (3) years;
- Strong interpersonal skills; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/TM/2023/33
Duties and Responsibilities
Reporting to the Senior Trade Mark Assistant, the Trade Mark Assistant II will be responsible for:
- Attending to enquiries from clients;
- Receiving applications;
- Capturing data into the computer system;
- Scanning, indexing and uploading of document into computer system;
- Preparing certificates;
- Updating trade mark and geographical indication registers;
- Compiling data and information for publication;
- Filing correspondences and user documents; and
- Any other duty that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have:
- Satisfactorily served in the grade of Clerical Officer in the Institute for a minimum period of three (3) years;
- Certificate of Proficiency Examination for Clerical Officers;
- Computer competency; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/2023/34
Duties and Responsibilities
Reporting to the Administration Officer, the Senior Driver will be responsible for:
- Driving a motor vehicle as authorized for official duties and assignments;
- Ensuring safe custody of the vehicle in possession;
- Identifying and reporting malfunctioning of the vehicles;
- Carrying out minor mechanical repairs;
- Ensuring that assigned vehicle is clean and well maintained;
- Ensuring possession of all the requisite documents, approvals and tools for any journey;
- Maintaining the work ticket for assigned vehicle; and
- Any other duty that may be assigned.
Requirements for Appointment
- A minimum mean grade D (plain) in KCSE or equivalent qualification froma recognised institution;
- A current driving licence free from endorsements;
- Suitability Test for Drivers Grade III;
- Occupational Test Grade III or IV;
- First-Aid Certificate course lasting not less than one (1) week from a recognised institution;
- Passed Practical Test for Drivers from a recognised institution;
- A Defensive Driving Certificate from a recognised institution;
- A Refresher Course for drivers every three (3) years from a recognised Institution;
- Certificate in computer applications from a recognised institution;
- A Certificate of Good conduct.
- Satisfactorily served in the grade of Driver in the Institute or a comparable position with similar responsibilities for at least three (3) years;
- Strong interpersonal skills; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.
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REF. NO. KIPI/ADM/HR/2023/35
Duties and Responsibilities
- Reporting to the Administration Officer, the Senior Receptionist will be responsible for:
- Attending to incoming and outgoing telephone calls;
- Directing calls to the respective offices;
- Sending and receiving fax messages as directed;
- Ensuring sound maintenance of switchboard facilities;
- Ensuring that telephone lines are in good working condition and reporting any malfunction lines;
- Recording all outgoing telephone calls;
- Ensuring provision of quality front office service;
- Receiving visitors and directing them to the appropriate offices;
- Ensuring provision of efficient telephone services.
Requirements for Appointment
- A Diploma in Telecommunication Operations or Front Office Management, or Customer Care or its equivalent from a recognised institution;
- Satisfactorily served in the grade of Receptionist in the Institute or a comparable position with similar responsibilities for at least three (3) years.
- Good oral and written skills in both English and Kiswahili;
- Ability to handle confidential information in a professional manner; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
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Duties and Responsibilities
Reporting to the Administration Officer, the Driver will be responsible for:
- Driving a motor vehicle as authorized for official duties and assignments;
- Ensuring safe custody of the vehicle in possession;
- Identifying and reporting malfunctioning of the vehicles;
- Carrying out minor mechanical repairs;
- Ensuring that assigned vehicle is clean and well maintained;
- Ensuring possession of all the requisite documents, approvals and tools for any journey;
- Maintaining the work ticket for assigned vehicle; and
- Any other duty that may be assigned.
Requirements for Appointment
- A minimum mean grade D (plain) in KCSE or equivalent qualification froma recognised institution;
- A current driving licence free from endorsements;
- Suitability Test for Drivers Grade III;
- Occupational Test Grade III or IV;
- First-Aid Certificate course lasting not less than one (1) week from a recognised institution;
- Passed Practical Test for Drivers from a recognised institution;
- A Defensive Driving Certificate from a recognised institution;
- A Refresher Course from a recognised Institution;
- A Certificate of Good conduct;
- Strong interpersonal skills; and
- Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
Method of Application
Interested and qualified persons are invited to make their applications by completing ONE Kenya Industrial Property Institute Application for Employment Form. The form may be downloaded from the Kenya Industrial Property Institute Website www.kipi.go.ke
The candidates should attach COPIES of the following documents to their application form:
- National Identity Card;
- Academic and Professional Certificates and Transcripts;
- Any supporting documents and testimonials;
- Letter of appointment to their current substantive post (where applicable);
- Letter of appointment to their previous post (where applicable);
- Equating degree certificates acquired from outside the country from the Commission for University Education; and
- Detailed Curriculum Vitae.
Please Note:
- KIPI is an equal opportunity employer and therefore, persons with disabilities (PwDs), the marginalized and the minorities are encouraged to apply.
- Canvassing in any form will lead to automatic disqualification.
Successful applicants shall be required to submit clearance certificates from the following bodies at appointment level: -
- Higher Education Loans Board;
- Kenya Revenue Authority;
- Criminal Investigation Department; and
- Ethics and Anti-Corruption Commission
Only shortlisted candidates will be contacted.
Completed application forms should be delivered to:
The Chairman, Board of Directors
Kenya Industrial Property Institute
17 Kabarsiran Avenue, Lavington, Off Waiyaki Way
P.O. Box 51648-00200,
NAIROBI.
So as to reach the Office of the Chairman, KIPI Board of Directors on or before Monday, 14th August 2023 latest 5:00 P.M. (East African Time).
CHAIRMAN
BOARD OF DIRECTORS
KENYA INDUSTRIAL PROPERTY INSTITUTE
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