Openings at Medecins Sans Frontieres (MSF)

Main Purpose

Control cash movements in the mission box checking compliance with MSF rules and protocols to have a trustworthy record of the movements of existing cashboxes.

Accountabilities

• Perform coding and record cash transactions in the daily cash book.
• Check the validity of the invoices and that identification codes are correct.
• Check the documentation and authorization to withdraw money from cash.
• Control and monitor cash payments from the cashbox.
• Perform currency exchange operations.
• Perform daily check-ups of the cashboxes to investigate the possible differences and their causes.
• Prepare payments of salaries and allowances.
• Perform monthly reconciliation before closing the monthly accounts.
• Follow-up cash advances and ensure they are duly refunded.
• Carry out transfer requests between cash and safe box.
• Manage bank reconciliations and monthly bank statements.

Requirements

Education

• Qualifications or professional Diploma in Business administration / accounting.

Experience

• Experience in accounting (minimum 1 year).

Languages

• English & Kiswahili

Knowledge

• Essential computer literacy (word, excel)

Competencies

• Results, teamwork, flexibility, Commitment ,Service Orientation & Cross-cultural Awareness

Application Deadline: 27th May 2022

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Objective of the Position:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Responsibilities include, but are not limited to: –

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

Qualifications & Requirements:

Education

• Mandatory: Degree in Human Resources, Finance, Business or administration related studies

Knowledge & Experience

• Essential: previous working experience of at least two years in relevant jobs
• Desirable: experience in MSF or other NGOs in developing countries
• Proficiency in Microsoft Office

Languages

• English, Swahili

Competencies

• Results orientation; team player; flexible; commitment to MSF principles and Stress Management skills

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate).

Application Deadline: 27th May 2022

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Main Purpose

Performing autonomously, specific complex / advanced installation, maintenance works and repairs depending on technician’s specialization (requiring special/qualifications/training), according to supervisor’s instructions and MSF standards and procedures, in order to ensure a proper functioning and maintenance of MSF equipment, installations and infrastructures.

Accountabilities

• Performing autonomously, all necessary installations, maintenance and repairs, according to the supervisors’ instructions and executes any needed tests after any repair or maintenance.
• Making suggestions regarding any repair or maintenance work needed in MSF electrical and water installations, equipment and/or vehicles and assisting logistics department for any relative work needed.
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage.
• Responsible for the equipment and tools, including extinguishers, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy.
• Ensuring that all record sheets and books related to logistical maintenance are always completed. Preparing needed reports before and after any repair or required maintenance.
• Immediately informing the line manager of any problems that arise in the course of the work, particularly with regard to damage, loss, theft or attempted breakings.

Repairs and maintenance

• Ensure facilities remain in good state (plumbing, lighting, roofing, furniture etc.) by performing high quality preventive and corrective maintenance.
• Maintain high quality maintenance to ensure equipment remain in good state (power supply, cold chain, energy, maintenance tools etc.).
• Supervise out-sourced technician and daily workers in case of need.
• Follow-up projects equipment repairs sent to Nairobi and keep the field logs informed.

Power supply and cold chain

• Perform minor repairs of generators, cabling, chargers/inverters, batteries, protection devices etc.
• Supervise (and assist) technician in maintenance of cold chain, lighting etc.

Expat support in the capital

• Responsible for capital technical briefings.
• In charge of expat houses maintenance in capital, fire safety equipment & alarm systems

Security management

• Ensure all guards are vigilant and security aware.
• Together with LogCo/Deputy ensure that communication checks with the projects teams on a trip or outreach and vehicles is executed according to the procedures and security-guidelines
• Proactively communicate information about security issues concerning the projects and the capital

ICT and radio communication

• In charge of radio comms equipment installation, preventive and corrective maintenance
• Responsible for monthly maintenance of satellite equipment
• In charge of OCG premises internet setup and invoices follow-up
• PC users support in the coordination office

 Water Supply and vector control

• Ensure sufficient water supply in all premisses, see that there are enough storage capacity, showers are in good working condition, plumbing works well maintained and checked regulary
• Draft the schedule for the vector control in all OCG premises in the Nairobi
• Ensure all beds are fitted with LL mosquitonets

Requirements

Education

• Essential : Diploma or recognized formal training in ICT Electricity and/or Plumbing

Experience

• Essential Demonstrate experience in his/her technical area,at least two years previous working experience.
• Desirable in MSF or other NGOs

Languages

• English & Kiswahili

Competencies

• Results and quality orientation,teamwork and cooperation, Behavioral flexibility, Commitment to MSF Principles,Service Orientation & Stress Management

Application deadline: 31st May 2022