Jobs at Peace Winds Japan

DUTIES AND RESPONSIBILITIES:

• Responsible for providing Bills of quantities and other costs estimates for shelter project for purposes of budgeting.
• Responsible for preparation of tender documents and subsequent contracts for refugee shelter related works.
• Conduct both formal and informal meetings with stakeholders at camp levels and keep the Program Engineer informed of the deliberations of such meetings.
• Inspecting construction sites regularly to ensure that the work is being performed according to the plans and within safety guidelines
• Assigning workers’ tasks and supervising them throughout the construction process
• Preparing construction drawings and plans according to building codes
• Inspecting building materials for potential hazards such as termites or mold
• Recording costs related to labor, equipment, materials, and other expenses for each phase of construction
• Coordinating with architects, engineers, contractors, subcontractors, suppliers, and other team members involved in a construction project
• Performing site measurements to ensure that construction conforms to architectural plans
• Ensuring that construction materials meet required standards for quality and durability
• Keep Program Engineer posted on the progress of shelter implementation through regular updates.
• Responsible for ensuring proper implementation of funded activities in accordance with approved work plans, budgets and regulations of the organization and her partners and donors.
• To prepare weekly, monthly, quarterly and annual reports detailing the progress and achievement of project outputs and objectives, outlining challenges and recommendations for future planning.
• Attend and Participate in sectoral and other shelter related meetings at camp level.
• Performs any other related duties as assigned.

General Employees’ Obligations and Responsibilities

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Deliver project objectives within time, resource and budget constraints.
• Correctness and completeness of given tasks.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Maintain confidentiality of all information gained from employment within, not publicly.
• Representing and upholding the values, policies and procedures of PWJ at all times.
• Your schedule is subject to change at any time according to the organization needs.
• Behave in a professional manner at all the times with the understanding that the public associates your behavior with PWJ.

Qualifications & Professional Experience

• 3 years’ relevant experience with Undergraduate degree in Civil Engineering or Construction Management with relevant experience in a humanitarian environment preferably refugee set up. 5 years’ experience for diploma holders.
• Excellent interpersonal and communication skills including the ability to work effectively with staff at all levels.
• Ability to provide study reports, technical documentation, papers and/or project plans for technical staff members.
• In-depth knowledge of AutoCAD, Adobe Photoshop, internet, Web-Editing, Microsoft Office and Windows products.
• Ability to read, understand and interpret blueprints.
• Technical experience in database systems development and maintenance.

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JOB OVERVIEW:

Reporting to the WASH Officer(Engineer), the Master Plumber will be responsible for quality installation of water reticulation systems, repair of bursts, ensuring that all water appurtenances are fixed correctly and in a professional manner and will train and mentor repair team members.

TASKS AND RESPONSIBILITIES

Installation of water pipes and fittings

• Guide a team of refugees’ plumbers in repair and installation of water reticulation system when a need arises and fixing associated fittings.
• In collaboration with other team members, give technical extension information to the tap stand monitors on areas of facilities proper/prudent management for sustainability.
• Lead the repair team in pressure regulation for equitable potable water distribution in the reticulation system, in line with the set water regime and SPHERE standards.
• Work with the water supply team members to ensure efficient uninterrupted water supply during supply hours.
• Ensure pipe fittings are available for emergency repairs.
• Ensure repair works are attended in the shortest time possible.

Reporting

• Prepare a record of daily activities performed in the field and submit weekly reports to the supervisor.
• Provide a record of all repairs and bursts attended during the week for documentation.

Supervision

• Inspect and certify any pipe repair work done by refugees’ plumbers before back-filling the soil to ensure quality workmanship is maintained.
• Approve trench excavation done by contractors to ensure correct depth and width is achieved before pipe installation commences.
• Supervise the repair team member and ensure appropriate work allocation for each work day.

Collaboration and Networking

• Work together with WASH committees, community leadership in the field in identification of problematic areas, water reticulation systems with a view of providing a sustainable solution.
• Collaborate with other agency staff in the field to improve service delivery.

QUALIFICATIONS:

Education:

• Degree/Diploma in plumbing course and skills in accurate reporting.
• Certificate in Microsoft office

Experience:

• 5 years working in a building maintenance environment as a Plumbing technician is required

Other knowledge, additional competences

• Must have fundamentals of plumbing theory relating to the installation and testing of water supply and distribution systems
• Must have ability to comprehend relevant safety requirement in the application of chemicals and the disposals procedures in accordance with international safety standards.
• Sensitivity in handling hazardous materials and their disposal.
• Reliable, Respectful, Honest.
• Commitment to and understanding of PWJ Vision, Mission and Values.

Additional competences

• Sensitivity in handling and disposing of documents which may be important.
• Reliability, Honesty and good organizational skills.
• Ability to work effectively in a multicultural environment as a team player.
• Flexibility and willing to adapt to changing environment.
• Good communication and writing skills.
• Good organizational and planning skills

General Employee Obligations and Responsibilities

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Adhering to all PWJ’s policies and procedures at all times.
• Deliver project objectives within time, resource and budget constraints.
• Correctness and completeness of given tasks.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Prompt providing of all relevant information to his/her supervisor.
• Maintain confidentiality of all information gained from employment within and not publicly available.
• Representing and upholding the values of PWJ at all times.
• Behave in appropriate manners at all times and in all places.

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DUTIES AND RESPONSIBILITIES:

• To train and supervise the incentives staff (shelter monitors) on relocation of refugees from the reception centres to the community
• Creating awareness to the shelter beneficiaries at the reception centre on the criteria of allocating shelters.
• Ensure safe custody of relocation data and ensure up to date database is maintained on where PoC have been settled in the camp.
• Responsible for ensuring issuance of tokens to the PoC at the reception centre and accompanying them for settlement to the community.
• To prepare weekly and monthly reports detailing the number of PoC settled against the number of shelters constructed within the same period.
• Attend and Participate in sector and other shelter related meetings at camp level.
• Provide regular updates on progress of shelter allocation and relocation.
• Responsible for ensuring proper implementation of funded activities in accordance with approved work plans, budgets and regulations of the organization and her partners and donors.
• To liaise with UNHCR field office and other implementing partners’ (IP) field staff and refugee representatives in facilitating movement of PoC from the reception center to the community
• Performs any other related duties as assigned.

General Employees’ Obligations and Responsibilities

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Deliver project objectives within time, resource and budget constraints.
• Correctness and completeness of given tasks.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Maintain confidentiality of all information gained from employment within, not publicly.
• Representing and upholding the values, policies and procedures of PWJ at all times.
• Your schedule is subject to change at any time according to the organization needs.
• Behave in a professional manner at all the times with the understanding that the public associates your behavior with PWJ.

Qualifications & Professional Experience

• 2 years’ relevant experience with Undergraduate degree in Social Sciences preferably Community Development with relevant experience in a humanitarian environment preferably refugee set up.
• Strong analytical, problem solving and quick response experiences in humanitarian contexts.
• Excellent interpersonal and communication skills including the ability to work effectively with staff at all levels.
• In-depth knowledge of Microsoft Office and Windows products.
• Possession of negotiation and facilitation skills and experience working in forced migration settings.
• Working knowledge and experience of humanitarian principles, SPHERE and UNHCR standards in shelter and camp management.

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Duties and Responsibilities:

Store & stock Management

• Workshop Spare Part Store Management.
• Manage the spare part store (Store organization and space utilization).
• Manage the spare part stock (supervision of spare parts movements and control of stocks).
• Responsible for and to organize stock security (Accountable for the spare parts in stock in the stores).
• Responsible for the completion of the workshop documents and other related matters according to SOPs recommendations.
• Ensure and maintain proper inventory system (kardex) and all parts issued/received are reflected immediately on to the stock card on a daily basis.
• Records all shipments of spareparts in-coming and checks with the packing list and provide information of any wrong spares, lost and damaged items.
• Take the responsibility of the stock only on the basis of an effective, documented and signed inventory.
• Be the only person in possession of the store keys (copy are kept, celled in a coffer).
• Be responsible to complete properly the Receipt Slip, Issuing Slip, Stock Cards from all other stock related documents (and to sign them with written delegation of responsibility from the Workshop Officer).
• Keep and file a copy of each document relative to a stock movement or adjustment.
• Be responsible for and ensure discipline and security of the Spare Part Store (Strict limitation of access at the Stores).

Reporting

• Report immediately, stock movement information to the Workshop Officer.
• Establish strong working coordination with the workshop key staff especially, (Workshop Officer, Workshop Service Advior) to ensure shortage of parts is well managed.
• Liase with the Workshop Service Advisor to ensure spare parts data is keyed daily into the System.
• Transmit systematically and immediately to the ICT Officer the required documents for registration in the database.
• Produce stock analyses, documents, and reports upon request by management.
• Inform immediately management of any fact that can have serious impact on the Spare Part Store activity.
• This job descriptions are not exclusive, it may include other task/job that may be assigned from time as a normal routine duties.

Store/Tool Management

• Organize and optimize the available store space to facilitate the storage and flux of parts in the store. Take appropriate action if space is becoming insufficient.
• Ensure the proper cleaning of the store.
• Take appropriate actions to improve spare part storage in the perspective of an improvement of the stock management (in coordination with the Workshop Officer).
• Organize the security of the stock by taking all appropriate measures. Limit stricly access to the Spare Part Store to authorized staff. No un-authorized persons should be allowed into the stores at anytime for the security of the stores and assets inside the stores.
• Organize the transparent and efficient storage of old parts. Ensure that dispatching of spares to the Workshop is done in a timely manner.
• Prepares all spare parts requisitions, GRNs, way bills, Issue vouchers and Job cards duly filled before the parts are issued or distributed.
• Arrange and keep all parts/tools in a systematic manner so that easy accessibility is maintained and avoid duplicating orders.

Stock management

• Read and understand standard workshop SOPs, tools and system.
• Ensure that SOPs, management and monitoring tools, and Systems related to spare parts management are functioning.
• Ensure the proper receipt of parts, delivery and transfer of parts.
• Ensure the proper storage of parts and the management of locations.
• Establish spare parts procurement request to recomplete the stock.
• Assist in generating spare parts lists to update parts projection.

Stock control

• Establish strong collaboration with the Workshop Service Advisor and ICT Officer to insure that PMS stock is reflecting the physical stock (all documents properly registered). and the Purchasing service to anticipate receptions and accelerate purchasing request.
• Ensure smooth daily stock control of moved parts (parts received and issued during the day).
• Ensure a regular statistical control on a relevant % of the stock at least every 2 months.
• Organize 2 times a year a total stock inventory (external control to be organized by the Workshop Manager).
• For each control, proceed systematically with a stock reconciliation (balance between physical / stock card and PMS stock).
• Inform the workshop Officer of any discrepancies, trace causes and request the authorization for a stock adjustment.
• Make sure that stores information will not be revealed to non-PWJ person at any time critical information should not be released to un-authorized persons for confidentiality and require approval from the office.

General Tasks

• Skilled in understanding the steady flow of parts and processes, from workshop requisition to release.
• Updates and shares the stock balances weekly to the Workshop Officer.
• Assist in identifying spare parts needs for replenishment, by accurately identifying. obsolete spares, and updating stock bin cards.
• Performing physical parts verification.

Qualifications & Professional Experience

• Relevant Diploma in mechanical engineering or Grade 1 Technician or stock management.
• Relevant experience in supervising spare parts, and tools store of similar size.
• Advanced computer literacy, data processing (Word, Excel, Access)
• Ability to work with the ERP system.
• English read / written / Spoken.
• At least 3 years’ work experience in a comparable position with references.

Other knowledge, additional competences

• Ideally, knowledge of spoken/written language widely used in the country.
• Sensitivity in handling and disposing of documents which may be important.
• Reliable, honest and has good organizational skills.
• Commitment to and understanding of PWJ Vision, Mission and Values.

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Roles and Responsibilities

Overall

• Plan, coordinate, facilitate and create reports of WASH training and workshops for community-based WASH staff e.g. hygiene promoters, teachers, WASH committee members among others.
• Provide technical support and supervision to WASH community-based staff to empower them to fulfil their tasks and improve their performance
• Coordinate with partners and stakeholders including UNHCR, county government, NGO and community partners to optimize WASH supports and resources in the project site through developing sounds relationship and synergies among the WASH programs in the region.
• Maintain day to day communication with UNHCR and key WASH partners in order to implement WASH activities in harmonized, efficient and equitable manners.
• Develop effective community engagement strategies and implement them with community-based WASH staff to promote community ownership in WASH related service delivery
• Contribute to the development/establishment of WASH approaches, strategies and activities which fit in the context of the project site and in line with the directions of humanitarian assistance and guided by analysis of WASH sector needs and priorities.
• Monitor and report on the use of sectoral programme resources (financial, administrative and other) ,verify compliance with approved allocation/organization rules, regulations and donor commitments, standards of accountability and integrity.

Sanitation and Hygiene

• Together with hygiene promoters, WASH committees and community leaders, conduct assessments to understand barriers and motivators for promoting key sanitation and hygiene practices and behaviors.
• Develop effective social and behavioral change intervention strategies for promoting key sanitation and hygiene practices and behaviors based on identified barriers and motivators. Support hygiene promoters to carry out these strategies through regular hygiene promotion activities and community dialogues to engage communities to foster their initiatives to improve their sanitation and hygiene
• Provide technical assistance for the community agents and beneficial communities on construction/installment of WASH related facilities e.g. toilet, hand washing facility, refuse-pit and dish rack, etc.
• Coordinate with education partners and schools to implement School Led Total Sanitation(SLTS), star school awarding and any other activities to promote sanitation and hygiene among school going children
• Conduct community awareness creation sessions on menstrual hygiene management. This includes dialogues with leaders including religious leaders and any other trusted persons in the community
• Work together with incentive sanitation cleaners, market committees and any other groups and individual to remove the waste from the residential and communal spaces, dispose the waste and manage existing disposal site properly. Develop a strategy for sustainable solid waste management service for the future implementation
• Develop sanitation marketing strategies with CBOs and private sectors for sanitation and hygiene and involve hygiene promoters in carrying out sanitation marketing activities.

Project Implementation, Monitoring and Evaluation

• Work with the health partners on how to interpret and use data/findings to guide targeted interventions and decision making
• Work closely with the MEAL officer to conduct routine KAP surveys and latrine census.
• Timely development of monthly, quarterly ,semi-annual and annual performance reports and highlighting success stories arising from the field
• Represent the organization as required in inter-agency and government coordination meetings and liaise with other organizations working in the operational area where appropriate.
• Carry out any other task as requested by the supervisor

Required Qualifications

Education and qualification

• Bachelor's degree in public health/environmental health from a recognized university
• Knowledge of SPHERE ,WHO and national quality standards
• Be a registered/licensed member of the relevant body
• Additional course or personal learning on community development, livelihood, project and business management is an asset

Relevant Experience

• Minimum 3 years relevant work experience in the area of WASH and at least 1 year in humanitarian setting.
• Experience in capacity building for community own resource persons or community based staff
• Experience in intervention projects with strong community involvement
• Experience in partner and stakeholder coordination
• Experience in designing and implementing social and behavior change communication

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

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JOB DESCRIPTION

• Monitor FRC (Free Residual Chlorine) levels at tap stands and households weekly.
• Weekly monitor flow rates at tap stands and advice on water spillage.
• Daily monitoring of the chlorine dosers.
• Conduct follow up cases for the water found to be positive with Fecal coliform (FC) by liaising with the hygiene promotion team to disseminate hygiene messages to the affected families / households.
• Carries out weekly assessment of FRC of each reticulation line tap stands and house hold levels aimed at maintaining SPHERE standard of 0.5 mg /l at every tap stand and 0.2 mg/l at house hold levels.
• Collect sample for bacteriological analysis on monthly basis and analysis of the samples. Samples for analysis are collected from high risk areas. This includes blocks prone to cholera outbreaks and new influx areas.
• Investigating any water quality related issues raised by daily information provided.
• Carries out monthly house hold surveys to determine per capita use of water in the refugee camp.
• Responsible for maintaining sample points and monitoring water quality equipment’s
• Responsible for good maintenance of water quality equipment’s, servicing and calibration on regular basis.
• Oversee effective water treatment including checking on the quality of drinking water parameters to include physical, chemical and bacteriological properties.
• Develop a contingency response plan for any unforeseen emergencies and epidemic break outs and any unpredictable change of weather.
• Act as a link between WASH and health partners in collecting morbidity related data on WASH related diseases to guide in response.
• To represent PWJ in co-ordination meetings with the other IPs, section and block leaders and other stakeholders.

Relevant Experience

• Diploma in water technology, public health or analytical chemistry
• Experience in WHO WASH water quality standards
• Minimum 2 years relevant work experience in the area of WASH and at least 1 year in humanitarian setting.
• Experience in capacity building for community own resource persons or community based staff
• Experience in intervention projects with strong community involvement
• Experience in partner and stakeholder coordination
• Experience in designing and implementing social and behavior change communication
• Report writing skills and computer skills in Microsoft Office (Word, Excel, PowerPoint)

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

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DUTIES AND RESPONSIBILITIES:

• Manages, maintains and updates a complex computerized asset management system and databases to facilitate and expedite the usability, accuracy, integrity and availability of data for camps planning and space utilization purposes.
• Coordinates the development of space inventory data; manages information to analyze current space and camps planning. Makes recommendations to integrate into master plan, strategic plan and facilities planning issues.
• Performs needs assessments for determining actual facilities, land use and space characteristics; develops space utilization recommendations and solutions to unique project planning, engineering and administrative problems as needed.
• Supervises and trains professional technical staff; oversees work and coordinates daily workflow in office. Provides direction to team members on project plans and leadership in training staff; sets priorities and makes changes as appropriate to optimize resources and meet deadlines.
• Periodically inspects projects to ensure availability of space and accurate inventory; conducts monthly space audits to determine space needs and priorities for required changes to allow work progress in a sequential order.
• Acts as a liaison with donors and Partners regarding accuracy of data and details of project requirements; works with users and management to obtain information and develop an understanding of needs; recommends solutions utilizing technology.
• Responds to various requests for reports and documentation concerning the functional use of facilities and space to assist in short and long range planning.
• Establishes and implements methods, systems and procedures to systematically collect, update and measure data integrity related to project planning, design and construction of facilities.
• Manages data and construction documents including camps space standards, drawings, specifications, camps maps, records and correspondence.
• Prepares plans for Master Plan of physical facilities which identify major land uses, building sites, location of utilities, flood control, open and recreational spaces, community and residential impact.
• Performs any other related duties as assigned

General Employees’ Obligations and Responsibilities

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Deliver project objectives within time, resource and budget constraints.
• Correctness and completeness of given tasks.
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Maintain confidentiality of all information gained from employment within, not publicly.
• Representing and upholding the values, policies and procedures of PWJ at all times.
• Your schedule is subject to change at any time according to the organization needs.
• Behave in a professional manner at all the times with the understanding that the public associates your behavior with PWJ.

Qualifications & Professional Experience

• 6 years’ relevant experience with Undergraduate degree in in architecture, urban design, urban planning, environmental studies, building construction technology or a closely related field. 10 years’ experience for diploma holders.
• Hands on experience in space/urban/camp planning and design management of buildings.
• Demonstrated knowledge, skill and ability to manage computer-based facilities and space management systems, including use of GIS and CAD.
• Thorough knowledge of the principles, practices and methods of Space Management.
• Excellent interpersonal and communication skills including the ability to work effectively with vendors, staff and users at all levels.
• Wide ranging skills in such areas as planning, leadership, decision-making and administration.
• Ability to provide study reports, technical documentation, papers and/or project plans for technical staff members.
• Considerable knowledge of camp planning, space inventory and management.
• In-depth knowledge of AutoCAD, Archibus, Adobe Photoshop, internet, Web-Editing, Microsoft Office and Windows products.
• Ability to read, understand and interpret blueprints.
• Technical experience in database systems development and maintenance.

Other knowledge, additional competences

• Ability to communicate well in English and prepare technical reports.
• Ability to work in a team under intense emergency condition while respecting the cultural diversity
• Ability to work for long hours, and has extensive knowledge of Camp terrain and routing patterns.
• Reliable, honest and has good organizational skills.
• Commitment to and understanding of PWJ Vision, Mission and Values.

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Roles and Responsibilities

Overall

• Plan,implement,monitor and evaluate project activities to reduce WASH-related risks.
• Collate data from the WASH assistants and prepare regular reports on activities and WASH conditions for monitoring.
• Coordinate with the other WASH Officers to ensure that the various aspects of the WASH response are integrated.
• Liaise with community leaders and other sectors and agencies in order to coordinate within the WASH sector and between sectors such as health and shelter.
• To represent PWJ in co-ordination meetings with the other IPs, section and block leaders and other stakeholders.
• Preparation of the project reports in a timely manner, guidelines and other strategic documentation
• Contribute to the development/establishment of WASH related outcome and output results as well as related strategies ,through analysis of WASH sector needs and priorities.
• Maintain day to day communication with UNHCR and key WASH partners in order to implement WASH activities in harmonized, efficient and equitable manners.
• Develop effective community engagement strategies and implement them with community-based WASH staff to promote community ownership in WASH related service delivery
• Contribute to the development/establishment of WASH approaches, strategies and activities which fit in the context of the project site and in line with the directions of humanitarian assistance and guided by analysis of WASH sector needs and priorities.
• Monitor and report on the use of sectoral programme resources (financial, administrative and other), verify compliance with approved allocation/organization rules, regulations and donor commitments, standards of accountability and integrity.
• When need arises, prepare design and BoQ for constructing WASH facilities in consultation with PWJ project and WASH engineers, conduct monitoring and supervision of the construction sites.

Operation and maintenance of the Water supply system

• Conduct regular monitoring and inspection of the water reticulation system to ensure smooth and uninterrupted water supply
• Conduct regular assessment of day to day boreholes operations for checking of signs for preventive maintenance
• Develop sound working relationship and communication with the team of water supply monitors to obtain timely reporting and any information on normality to identify and respond swiftly to any technical problems
• Monitor documentation of the water supply operators, support them in improvement if necessary and transfer the data from their ledger books to Excel template to generate monthly report to share with UNHCR and partners and analyze the trend
• Engage communities,WASH committees and community leaders to ensure maintenance of the taps stands and reduce breakages and vandalism for sustainability of the infrastructure.
• Work closely with technical unit (master plumbers, plant foremen and plant electricians) to ensure timely execution of planned duties to reduce interruptions during water supply hours.

Project Implementation, Monitoring and Evaluation

• Work with the health partners on how to interpret and use data/findings to guide targeted interventions and decision making
• Work closely with the MEAL officer to conduct routine KAP surveys.
• Timely development of monthly, quarterly ,semi-annual and annual performance reports and highlighting success stories arising from the field
• Represent the organization as required in inter-agency and government coordination meetings and liaise with other organizations working in the operational area where appropriate.
• Carry out any other task as requested by the supervisor

Require Qualifications

Education and qualification

• Bachelor's degree in water engineering,civil engineering,Water technology from a recognized university/institution. Diploma plus 7 work experience in lieu of Bachelors is acceptable
• Knowledge of SPHERE, WHO and national quality standards
• Be a registered/licensed member of the relevant body
• Additional course or personal learning on community development, livelihood, project and business management is an asset
• Understanding of water pipeline designs, knowledge of ArcGis; Epanet, Autocad Civil-CAD and waterGems/CAD software is an asset

Relevant Experience

• Minimum 3 years relevant work experience in the area of WASH and at least 1 year in humanitarian setting.
• Experience in capacity building for community own resource persons or community based staff
• Experience in intervention projects with strong community involvement
• Experience in partner and stakeholder coordination
• Experience in designing and implementing social and behavior change communication

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

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Roles and Responsibilities

• Coordination and supervision of incentive plumbers in routine pipeline operation – maintenance and leakage management
• Coordination and supervision of gate valve operators; monitoring ESTs and water point access.
• Supervision of CBOs in monitoring pipeline trenching and laying of pipes.
• Water quality monitoring at household level and at tap stand levels.
• Monitoring routine maintenance and servicing of Boreholes.
• Boreholes data management and BH/EST compound maintenance.
• Monitoring water supply in institutions(schools,reception centers) and agency compounds within the camp.
• Conduct water supply outreach awareness campaigns or community Barazas on water hygiene; water management.
• Provide water supply schedules to block leaders; school; agencies and institutions.
• Work together with WASH committees, community leadership in the field in identification of problematic areas in the water reticulation systems with a view of providing a durable solution.
• Collaborate with other agencies’ staff to ensure smooth service delivery.
• Certification of completed jobs/works for purposes of preparation of payments to vendors /contractor
• Ensure filing of supporting activity documentations.
• Perform any other duties and responsibilities assigned by the supervisor.

Required Qualifications

Education

• Diploma in water engineering, water technology from a recognized institution
• Knowledge of SPHERE ,WHO and national quality standards
• Be a registered/licensed member of the relevant body

Relevant Experience

• Minimum 1.5 years relevant work experience in the area of WASH.
• Experience working in the humanitarian setting is an added advantage.
• Experience in capacity building for community own resource persons or community based staff
• Experience in intervention projects with strong community involvement
• Experience in partner and stakeholder coordination
• Experience in designing and implementing social and behavior change communication

Skills and competencies

• Ability to observe and understand cultural and social contexts and reflect the understandings in programing
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

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Duties and Responsibilities Office Administration

• Perform day-to-day administrative duties as assigned including receiving of PWJ visitors
• In charge of receiving & redirecting of office mails, including organizing for collection of mails from the Nairobi and dispatch of the same.
• Maintaining a communication list of all focal persons of agencies operating in Kakuma
• In charge of office outlook: cleanliness & organization
• Ensuring proper working of office utilities
• Maintain absolute confidentiality of all information that he may have access to in the execution of his/her duties
• Develop and maintain an accurate and efficient filling system

Travel Arrangements

• Arranging flights, transport and accommodation for staff and visitors on travel
• Arranging all travel documents for staff and visitors and advising them on all issues that relate to traveling including liaising with the relevant government offices
• Ensure all staff are abiding by organization’s travel regulations

Human Resource Management

• Participate in the periodic review of the HR policies and procedures recommending changes to the management
• Maintain a thorough knowledge of PWJ HR policies and ensure employee adherence to HR policies.
• Ensure PWJ is compliant with all employment laws to minimization of legal exposure as part of the general PWJ risk Management.
• Ensure staff files are complete, secure and confidential.
• Coordinate and ensure compliance to the performance management system timely completion of the annual performance evaluation process and maintain a record of all objectives set by all supervisors
• Attend to staff issues in regards to benefits, grievances, disputes and disciplinary cases in conformity with HR policies.
• Ensure fair and consistent enforcement of rules and regulations governing the incentive staff in Kakuma operation
• Ensure every staff has and have signed a job description detailing their duties.

Talent Acquisition

• Coordinate the recruitment processes ensuring compliance to hiring policies and procedures, and that best practice is followed and documented
• Vacancy posting in internal and external media as appropriate.
• Maintain tracking system of Kakuma operation vacancies and the entire recruitment process and compile monthly report on recruitment.
• Participate in recruitment interviews, provide interview outcome summary.
• Responsible for staff orientation and on boarding of all new staff.
• Lead the recruitment of Intern and overall implementation of the Internship policy at the Field Office.
• Lead the workforce planning process and Support succession planning discussions and implementation of agreed activities at the Field Office

Reporting

• Compile updates and HR Management reports.
• Periodically review organizational charts to ensure that they are up to date, reflect current staffing levels and payroll and conform to the PWJ policies.
• Responsible for maintenance and ensuring monthly reporting through timesheets.

Contract Management:

• Ensure all staff have valid and signed employment contracts
• Monitor and ensure end of probation evaluations take place and outcomes implemented
• Coordinate the exit process and ensure finalization of all procedures within one month.
• Facilitate for preparation of employee final dues and termination of benefit enrolments
• Close staff records on Timesheets

Staff Learning and Development:

• Coordinate development of the annual Learning and Development (L&D) plan
• Facilitate all requests for staff training as approved in the Annual L&D Plan
• Monitor and produce periodic reports on the implementation of the learning and development Annual Plan including mandatory required internal training.

Required qualifications, skills and experience Education:

• Bachelor degree in Human Resources Management or a Bachelor’s degree in business administration and/or a Diploma in Human Resources Management/Business administration.

Experience:

• 5 years relevant experience in a similar position or as a Human Resources Officer in a busy Organization.
• Microsoft Office packages application
• Membership certificate of recognized practitioner organizations such as Institute of Human Resources Management (IHRM) is added advantage

Competencies:

• Excellent knowledge of Kenyan labour legislations.
• Proven skills in conflict resolution.
• Proficiency in Microsoft Suite.
• Excellent interpersonal and negotiation skills.
• Excellent People Management skills.
• Demonstrable behavioural competencies including; Diversity, Proactive -Problem Solving, Stress Tolerance, Collaboration, Coaching, Developing Teams, Planning and Organizing, Managing Performance for Success and Delegating Responsibility

GENERAL EMPLOYEES OBLIGATIONS AND RESPONSIBILITIES

• The Employer stipulates the right to assign the Employee any other kind of work derived from his/her specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Adhering to all PWJ’s policies and procedures at all times.
• Deliver project objectives within time, resource and budget constraints
• Correctness and completeness of given tasks
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness.
• Prompt providing of all relevant information to his/her supervisor
• Maintain confidentiality of all information gained from employment within not publicly available
• Representing and upholding the values of PWJ at all times
• Behave in appropriate manners at all times and in all places

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Roles & Responsibilities

The Program Coordinator for PWJ’s Kenya operation is responsible to support the field teams to implement quality WASH, infrastructure development and livelihood projects according to donor agreements and within the quality principles defined by SPHERE, CHS, KISEDP/GISEDEP and relevant government and humanitarian policies; ensures proactive collaboration with stakeholders and actors involved in humanitarian and development assistance in areas of WASH, infrastructure development and livelihoods in refugee settlements and host communities in Turkana and Garissa Counties. The job holder is responsible for designing and supporting the field team to implement project activities to make the WASH and other interventions sustainable both in refugee settlement and host communities; promoting communications between technical, MEAL, supporting and management teams to improve efficiency and quality of work; integrating cross-cutting issues such as PSEA, gender equality and inclusion in the programing; supporting the team to ensure proper documentations and reporting of the activities and performance; building capacity of the field team on impact oriented planning and implementation; leading proposal development process for expanding opportunities.

Key Activity Areas

• Oversee and support the overall project implementation of the field team in close consultation with the management team, assuring that projects are implemented within agreed scope, budget and timeframe and ensuring that objectives are met.
• Support the field team to develop their capacities in designing, implementing and monitoring activities which respond to the real needs of the target populations, promote the shift from conventional humanitarian WASH assistance to sustainable and impact-oriented approaches.
• Ensure integration of the approaches to address cross cutting issues especially PSEA, gender equity and equality and inclusion of diverse and vulnerable populations into project activities.
• Ensure that Monitoring, Evaluation, Accountability and Learning are practiced according to the organizational policy and donor requirement. Provide guidance and capacity building to the teams so that data collection, documentation, analysis and verification processes cover not only immediate outputs but seek to grasp outcomes and impacts and produce meaningful insights in project progress. Ascertain that donor reporting is with qualitative depth, in time and accurate.
• Maintain an up-to-date overview of the regional situation and reflect it in the program, including operationalization of recently enacted refugee acts, implementation of durable solutions to the protracted refugee situation in the region, and the emergence of new needs due to increased refugee influx, drought and floods, etc.
• Remain informed on ongoing trends and innovations in the global WASH and humanitarian/development community, all with a view towards possible new strategies and approaches.
• Facilitate the development of strategy for future PWJ interventions and support the country office in the development and production of concepts and proposals.
• Ensure all relevant documents related to the designated projects are produced and filed according to the guidelines and easily accessible in real-time to all relevant personnel.
• Proactively engage into relationships with relevant stakeholders (e.g. beneficiaries, community leaders, government officials, donors, UN agencies and other NGOs) in the field to promote meaningful partnerships and collaborations.
• Develop the budgets for the designated projects in collaboration with management and field teams in accordance with donor and PWJ’s requirements.
• Facilitate budget literacy among field team and conduct regular budget reviews with the team to assure that funds are spent according to the plan and donor agreements.
• Build effective and joyful team environments via regular team meetings, a consultative/deliberative, honest and transparent leadership style that supports trust and open, respectful communication while giving clear directions.
• Guide and mend the sector leads so that program and support teams work jointly towards a quality humanitarian intervention delivered within agreed scope, timeframe, and budget.
• Involve as far as possible team members in proposal development, budget management, reporting, external representation, and other tasks to build their competence and distribute workloads.
• Regularly assess and provide feedback on the quality of the program and interventions to the team members and discuss with them on how to maintain or improve

Qualifications and Experience

• Bachelor or higher degree/s that cover a relevant technical subject relating to WASH and project management, international development or business management.
• More than 3 years’ experience in a project management position in a humanitarian or development environment.
• More than 5 years’ field experience in implementing WASH or/and relevant humanitarian or/and development projects.
• Advanced planning, assessment and analytical skills with focus on systemic change.
• Proven facilitation skills, acquired participatory toolbox, and good governance approaches.
• Sound report and proposal writing skills including clear presentation and interpretation of data and justification of needs, approaches, and quality of results. Good negotiation skills and facilitation of multi-stakeholder cooperation.
• Experience in dealing with donors and government officials.
• Good knowledge of current frameworks, debates and strategies of humanitarian and development assistance.

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Roles and Responsibilities

• Reconcile quantity of all incoming materials with quantities of materials indicated on purchase order.
• Track, document, and resolve any discrepancies on received orders.
• Ensure accuracy of the warehouse inventory system by updating records of physical inventory totals, receipts, adjustments, and returns
• Manage inventory/supplies and ensure they are within the established minimum and maximum levels.
• In liaison with Warehouse Assistant, keep up-to-date records of stock received and stock deliveries to project sites
• Responsible for stock rotation and coordinate disposal of damaged stock
• Responsible for shipping cancelled or damaged items back to suppliers.
• Ensure the quantity requested and the quantity issued always matches.
• Conduct inventory audits to determine inventory levels and needs.
• Ensure all warehouse requisitions are signed by concerned Head of Department (HOD’s) and approved by Area Manager as per procedure.
• Ensure store requisition form is signed by the person collecting the goods and stock cards updated.
• Produce weekly and monthly reports of all storage facilities.
• Perform any other duties as assigned by management or supervisors.

Qualifications, knowledge, and Experience Required

• Bachelors Degree in Business Administration, Supply Chain Management and any other related business courses
• 3 years’ work experience in a comparable position with references
• Relevant experience in supervising warehousing or similar works
• Advanced computer literacy, data processing (Word, Excel, Access)
• Reliable, honest and has good organizational skills.
• Skilled in understanding the steady flow of materials and processes.
• Commitment to and understanding of PWJ Vision, Mission and Values
• Ability to work with the ERP system.
• Good report writing and communication

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Roles and Responsibilities

• Understand, implement and / or maintain standard PWJ inventory management policies and procedures.
• Document the receipt, handling, storage, release and reporting of materials through the PWJ warehouse(s).
• Receive and verify materials with/under technical guidance of the Warehouse Officer and Programme staff
• Ensure proper documentation of waybills, stores releases and any other documentation for all in- coming and outgoing stocks
• Supervise casual laborers in the warehouse.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear loading / unloading procedures, correct stacking, and turnover procedures.
• Maintain the warehouse activity book recording all outgoing and incoming receipts and activities.
• Ensure all warehouse requisitions are signed by concerned Head of Department (HOD’s) and approved by Area Manager as per procedure.
• Ensure store requisition form is signed by the person collecting the goods and stock cards updated

Qualifications, knowledge, and Experience Required

• Diploma in Business Administration, Supply Chain Management and any other related business courses
• 2 years’ work experience in a comparable position with references
• Relevant experience in supervising warehousing or similar works
• Advanced computer literacy, data processing (Word, Excel, Access)
• Reliable, honest and has good organizational skills.
• Skilled in understanding the steady flow of materials and processes.
• Commitment to and understanding of PWJ Vision, Mission and Values
• Ability to work with the ERP system.
• Good report writing and communication