Openings at UN Women

Duties And Responsibilities

• Provide executive support to the UN Women Country Representative
• Manage the UN Women Country Representative’s calendar and schedule of appointments and meetings;
• Arrange travel and hotel accommodations for the UN Women Country Representative;
• Answer and screen calls for the Country Representative with tact and discretion;
• Maintain roster of Country Office contacts.
• Provide administrative support to the UN Women Country Representative
• Provide administrative support for meetings, events, and workshops;
• Organize and attend meetings, prepare minutes and summaries;
• Assemble briefing materials and prepare PowerPoint presentations for the Country Representative for meetings, missions, and other key events.
• Provide effective communication and information management support to the Country Representative’s Office
• Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women;
• Review, prioritize, and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed;
• Respond to and/or direct inquiries to appropriate units for timely action/response;
• Draft routine correspondence and interoffice circulars;
• Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials.
• Provide support to the Country Representative Office’s external relations activities
• Facilitate the Country Representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
• Meet and greet officials/visitors;
• Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.
• Contribute to knowledge building and knowledge sharing
• Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
• Build and share knowledge and experience related to administrative and operations support.

Competencies

Core Values

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
• Knowledge of administrative rules and regulations;
• Ability to perform work of confidential nature;
• Ability to create, edit, and present information in clear format, using appropriate IT functionality;
• Ability to administer administrative processes.

Required Skills And Experience

Education and certification:

• Completion of secondary education is required;
• Bachelor’s degree in business administration or public administration is an asset.

Experience

• At least 5 years of progressively responsible experience with administrative, secretarial, or program experience;
• Experience in the use of computer applications, software packages such as Microsoft Office, and web-based management systems is an asset;
• Experience with the use of ATLAS / Oracle or a relevant Enterprise resource planning (ERP) system is an asset.

Language Requirements

• Fluency in English and Kiswahili is required;
• Knowledge of the other UN official working language is an asset.

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Duties and Responsibilities

Develop and manage UN Women’s strategic partnerships in the East and Southern Africa region:

• Manage and coordinate relationships with key partners; provide technical inputs to senior management’s efforts at the country level to develop new and innovative partnerships;
• Set and monitor annual priorities, goals and key performance indicators (KPIs) for regional partnerships;
• Provide strategic advice to the Regional Office and Country Offices on building and maintaining partnerships and positioning with potential donors, including country Civil Society Advisory Groups (CSAG); coordinate of the work of the regional CSAG;
• Advise RO and Country Offices on the design and implementation of effective advocacy strategies and methods for proactive and strategic targeting of partners and donors.

Manage, and facilitate the implementation of, regional resource mobilization strategies and initiatives:

• Manage the development and implementation of differentiated, donor fund-raising strategies, aligned and coordinated with country-level activities initiatives and outreach activities;
• Develop targeted products and initiatives to mobilize programmatic resources and attract additional donors’ funding;
• Gather information on project/programmes pipelines and corresponding resource needs through close collaboration with country-based counterparts;
• Provide technical support to the development of project proposals in line with the UN Women’s strategy and the interest of donors;
• Undertake ad-hoc donor studies, research, and other activities to identify funding opportunities; update the resources mobilization strategy as needs emerge.

Build Trust And Maintain Effective Relationships With Donors

• Provide technical support to the Regional Director and other senior managers in the preparation of missions, meetings and other consultations with donors, including the preparation of notes, briefs and other materials;
• Act as a direct entry point for donors, building institutional relationships;
• Provide regular updates on donor profiles, databases (e.g. contacts management) and donor intelligence;
• Identify opportunities to secure additional non-core resources;
• Provide technical support the drafting and review of partner-specific Framework Arrangements and Cost Sharing Agreements; and the preparation of brief funding proposals and concept notes, where appropriate.

Coordinate the submission of high quality and timely reports to Donors:

• Maintain systems to promote compliance with the terms of grants and agreements, across the region;
• Provide technical support to programme managers for the preparation of high quality and timely donor reports;
• Coordinate with the Monitoring and Reporting Specialist for the collection of information and preparation of results-based reports for external constituencies.

Provide advice and support to strengthen internal resource mobilization capacity:

• Advise and support UN Women Regional Office and field offices on resource mobilization procedures and guidelines as well as funding modalities;
• Facilitate partnership and resource mobilization training to program staff and managers based in Country Offices including the development of tools and products, as needed;
• Advise on the creation of UN Women regional communication products, packages and positions.

Participate In Knowledge Building And Sharing And Advocacy Efforts

• Contribute to the development of knowledge products and mechanisms to effectively position UN Women in the region wherever possible;
• Share knowledge and enhance organizational learning among UN Women regional and field offices through the development and use of on-line tools, templates, tips, mechanisms and guidelines;
• Monitor emerging issues that could affect partnerships and resource contributions at the national or regional levels (risk management.

Key Performance Indicators

• Timely attention and response to UN Women’s partners and donors;
• Quality inputs to resource mobilization strategy and timely support to Country Offices and the Regional Office;
• Timely targeting of funding opportunities and timely tracking of donor intelligence;
• Quality communication and advocacy products which result in increased resources and a strong investment case for UN Women;
• Quality monitoring and reporting mechanism to ensure quality of data and limit redundancy in efforts.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Strong knowledge of gender equality and women's rights issues;
• Demonstrated ability to interact effectively with government representatives of Member States (donor and programme);
• Proven networking skills, and ability to mobilize support on behalf of UN Women;
• Demonstrated ability to research and in-depth analysis, producing clear reports with strategic recommendations;
• Strong negotiating skills;
• Knowledge and understanding of UN system and familiarity with inter-governmental processes;
• Strong IT skills, including databases, extranet and office software packages;
• Strong analytical and interpersonal skills.

Required Skills And Experience

Education and certification:

• Master’s degree or equivalent in economics, business management, social sciences, public administration, international relations, communications, women's studies, or a related field is required;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience

• At least 5 years of progressively responsible experience in resource mobilization, communications/ advocacy, and/or business development;
• Experience in gender equality and women's empowerment;
• Experience working with civil society organizations, international institutions and donors especially for fragile states is an asset;
• Experience working in the UN system is an asset;
• Knowledge of the East and Southern Africa typology and funding landscape is an asset.

Language Requirements

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

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Duties and Responsibilities

Contribute Technically To The Development Of Programme Strategies In The Area Of Humanitarian Action And Disaster Risk Reduction (DRR) In Kenya

• Provide substantive inputs to the design and formulation of programme/ project proposals and initiatives including at inter-agency joint programming;
• Support to translate the priorities of the Strategic Note into programme interventions in Humanitarian Action;
• Identify areas for support and interventions related to the humanitarian programme;
• Provide advice on contextualizing/ localizing knowledge product on humanitarian action and DRR.

Provide Substantive Technical support to the implementation and management of Humanitarian Programme and DRR:

• Provide technical inputs to the annual workplan and budget;
• Lead the implementation of country programme activities in humanitarian action;
• Review and evaluate partners proposals;
• Support the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
• Review, coordinate and monitor the submission of implementing partner financial and narrative reports.

Provide technical assistance and capacity development to Humanitarian and DDR programme partners:

• Provide technical and policy support to country office in developing and strengthening projects/ programmes in disaster risk management and humanitarian context, including applying UN Women guidance on youth engagement and women with disabilities;
• Maintain relationships with national partners to support implementation and expansion of the Humanitarian programme;
• Identify opportunities for capacity building of partners and facilitate technical/ programming support and trainings to partners, as needed;
• Participate in capacity assessment to identify capacity building needs of stakeholders;
• Lead the coordination of technical assistance, mentoring, training and capacity development initiatives to partners.

Provide technical inputs to the monitoring and reporting of the Humanitarian programme/ projects:

• Monitor progress of implementation of activities and finances using results-based management tools;
• Undertake field visits to monitor performance of commitments by implementing partners and ensure programme objectives are being met;
• Draft reports on monitoring missions, programme results, outputs and outcomes;
• Provide substantive inputs to the preparation of donor and UN Women reports relating to humanitarian action and disaster risk reduction.

Provide substantive technical inputs to the management of people and finances of the Humanitarian programme:

• Monitor budget implementation and make budget re-alignments/ revisions, as necessary;
• Provide substantive inputs to financial reports;
• Manage consultants and other technical experts contributing to work on humanitarian action and disaster risk reduction.

Provide substantive inputs to building partnerships and resource mobilization strategies:

• Support to develop and implement partnerships and resource mobilization strategies; analyze and maintain information and databases;
• Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
• Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
• Participate in donor meetings and public information events, as delegated;
• Maintain regular contacts with the Japan Focal Point at the Embassy of Japan in Kenya, UN Women’s Japan Liaison Office and the Ministry of Foreign Affairs in Japan on issues, developments and priorities emerging from the implementation of the project at different levels.

Provide technical support to inter-agency coordination on Humanitarian Action and Disaster Risk Reduction to systematically integrate gender and social inclusion:

• Provide substantive technical support to the Representative and Deputy Representative on inter-agency coordination related activities by drafting background reports and briefs;
• Represent UN Women in inter-agency coordination related activities by attending meetings, events, participating in groups and committees as needed and providing substantive inputs- UNDAF;
• Advocate for the engagement and participation of local organizations and civil society networks in humanitarian coordination mechanisms;
• Provide technical advice to DRR practitioners in UN system working groups to close gender gaps in disaster risk and increase gender equality and women leadership in disaster risk reduction and resilience;
• Provide capacity development to UN Women Programme team on humanitarian response and disaster risk management through periodic learning sessions.

Provide substantive inputs to advocacy, knowledge building and communication efforts:

• Develop background documents, briefs and presentations related to gender in humanitarian action and disaster risk reduction;
• Coordinate and organize advocacy campaigns, events, trainings, workshops, and knowledge products;
• Coordinate the development of knowledge management methodologies, and products on gender in humanitarian action;
• Support UN Women’s participation in policy dialogues on issues related to humanitarian action as necessary;
• Support to develop advocacy strategies and oversee their implementation;
• Identify best practices and lessons learned to guide programme improvement and strategy planning;
• Contribute to develop knowledge management strategies, products, and methodologies on humanitarian action programme.

Key Perfomance Indicators

• Timely and quality inputs to programme development;
• Timely and quality implementation of Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note;
• Timely and quality technical assistance;
• Quality and timely inputs to reporting;
• Strong relations with partners and stakeholders;
• Enhanced best practices and lessons learned documented and circulated;
• Increase in resources mobilized.

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies

• Good programme formulation, implementation, monitoring and evaluation skills;
• Good knowledge of Results Based Management;
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations;
• Good analytical skills;
• Good knowledge of women’s economic empowerment with special focus on Climate Smart Agriculture;
• Ability to identify and analyze trends, opportunities, and threats to fundraising.

Required Skills And Experience

Education and certification:

• Master’s degree in social sciences, Conflict Studies, Political Sciences, Policy, Humanitarian Action, Gender/Women's studies, International Development, or a related field is required;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
• A project/programme management certification would be an added advantage.

Experience

• At least 2 years of progressively responsible work experience in humanitarian or development programme/project implementation, coordination, monitoring and evaluation, donor reporting and capacity building;
• Technical experience in social inclusion in humanitarian action and women, peace and security;
• Experience coordinating and liaising with government agencies, CSOs and/or donors is an asset;
• Experience working in the UN System is an asset.

Language Requirements

• Fluency in English is required;
• Working knowledge of Japanese is an asset