Current Openings at Othaya Mukurweni Water Services

Duties, Roles and Responsibilities

• Provide mechanism for design of organizational and departmental work plans, Performance
• Contracting implementation (Incl; cascading organizational objectives to departmental work plans, alignment of departmental work plans to organizational Strategic Plans, supervisors delegation to subordinates, define tasks and activities from organizational objectives and departmental work plans, coordination of tasks and activities among team members, among others) measuring performance, evaluating and assessing each departments including subordinates and supervisors.
• Development, Communication, Implementation Monitoring and evaluation of Organizations & Departmental Policies, Standard Operating Procedures, and Internal Control Systems within the Organization with the objectives of motivating employees and reinforcing non-compliance in the HR Department.
• Development, Communication, Implementation (Co-ordination, Collaboration, delegate, supervise, effectively & accurate collect feedback from subordinates to management, promote teamwork, among others) of HR departmental PC’s, work plans and inter-departmental annual work plans, performance contract reviews, continuous improvement Plans within the department and overall organization, assessment of effectiveness of proposed initiatives in the department and overall organization, and periodically report accurately on departmental, inter-departmental and organizational challenges on achievements or challenges on meeting set objectives.
• Handling of Organization's Administration documents, verification, correspondence, versioning and filling as per Information Confidentiality Policy of the Organization.
• Coordination of Inter-departmental roles needs assessment, interdepartmental conflicts, coordination and develop plan of activities to harmonize inter-departmental competition conflicts and dispute resolution mechanisms
• Ensure Organizations compliance with Industry based Labor practices, Employment Act and labor related laws such as WIBA, OSHA, Workers Compensation, among others.
• Develop , trace and document in consultation with departmental heads the need analysis of the employees to perform their roles and responsibilities including tools, training needs, skills, etc
• Develop, trace and document programs for handling labour unions, CBA agreements, negotiations, grievance handling and disputes resolutions in the organization.
• Develop and document proper mechanism of appropriate employee disciplinary process handling while promoting equity in the organizations that entails; disciplinary incidents identification, tracking& recording, investigation, grievances handling, dispute resolution, reinforcing affected employees and employee rectification process
• Develop and document proper mechanism of appropriate employee reward process handling while promoting equity in the organizations that entails; reward incidents and activities identification, tracking & recording, effectiveness of the activities in response to rewards, staff reward mechanism, reinforcing affected employees and employee rectification process.
• Preparation, collation and consolidation of common use budget requests from staff and formulation of overall departmental budget.

Staff Payroll administration.

• Management of external Security services contracted to secure company premises
• Handling of staff Welfare matters
• Preparation of departmental reports as and when needed.
• Team Leader in the Performance management and appraisal of the organizational workforce, job evaluation, training need assessment, staffing need analysis
• Knowledge of employee career development, monitoring, collaboration and coaching tools such as SCRUM Master

Job Specifications:

• A degree in Human Resources Management from a credible Kenyan University.
• At least five (5) years relevant working experience after graduation in the Human Resources field in a busy institution at a supervisory level.
• Full member of the Institute of Human Resources Management (IHRM) with practising license and in good standing.
• Proficient in Ms. Word and excel spreadsheets
• A Fluent communicator(written and spoken) in both English and Swahili
• Master’s Degree in Management, Administration, Human Resources or related discipline will be an added advantage.

go to method of application »

Key Responsibilities

• Maintain updated staff records in an accurate and timely manner and ensure their safe custody
• Compile, review, inform, monitor and maintain annual staff leave schedule.
• Implementation of the various acts and laws relating to staff
• Assisting in payroll administration
• Assisting in preparing human resources data for future recruitment and performance appraisal.
• Assist in filing of office documents and coordinate office file movements.
• Assist in preparing the human resource and administration budget components for the company.
• Coordinate and schedule meetings effectively by ensuring proper setup of the meeting venues and
• reorganization of the venues, staff team building and outdoor and sports activities.
• Perform any other duties that may be assigned from time to time.

Job Specifications

• A diploma in human resources management.
• Membership to the Institute of Human Resource Management.
• Ability to work under pressure and meet deadlines with minimum supervision
• At least 3 years relevant-HR related work experience after graduation.
• Good Planning, interpersonal, Communication and Reporting Skills

go to method of application »

Key Responsibilities

• Review internal control systems and make necessary recommendations.
• Regular auditing of staff; claims i.e. imprest forms and Payment vouchers, filing system, annual leaves and customer complaints.
• Auditing daily operating processes by checking daily stores issues and their destination, process of goods received, work tickets and the effectiveness of tools register.
• Check, monitor and analyze financial reports and give recommendation under the guidance of the internal auditor
• Confirming the relevance of casuals’ engagement and reconciliation of casuals engaged vs the amount of woks done.
• Monitor and assess management’s progress on past audit results and report related follow-up to the internal Auditor.
• Carry out visits to the company’s clients, in liaison with the internal auditor and make recommendations, flagging clients’ controls which need improvement.
• Producing departmental monthly reports on operating systems and recommendations and reporting to the internal auditor by 10th of every month.
• Assist with the development of the annual audit plan, including identification and assessment of the company's key risks;

Job Specifications

• Kenya Accounting Technician Diploma (KATD) certificate
• CPA part two
• Report writing and analytical skills
• Proficiency in basic computer applications
• Minimum of 3 years’ experience in auditing preferably in an internal audit department of a busy institution. (experience in a water company is an added advantage)

go to method of application »

Key Responsibilities:

• Assist with accounts payable processing, including invoice processing, payment processing, and reconciliation.
• Maintenance of accurate records of financial transactions, including journal entries, ledgers, and bank statements.
• Maintain petty cash, casual payment and administrative costs payments against approved vouchers.
• Prepare and verify financial documents, such as invoices, receipts, cheques, and approved expenses.
• Receive, document and deposit/send all cheques to supplier and advice.
• Prepare and process statutory deductions including VAT, PAYE, NSSF and NHIF deductions
• Carry out on site payment of labour for projects as per approved schedule.
• Carry out filing of accounting records.
• Collaborate with other departments to ensure accurate and timely financial information.
• Perform other accounting and administrative tasks as assigned.

Job Specifications

• Kenya Accounting Technician Diploma (KATD) certificate
• CPA part two
• Report writing and analytical skills
• Proficiency in basic computer applications
• Minimum of 3 years’ experience in auditing preferably in an account department of a busy institution. (experience in a water company is an added advantage)