Vacancies at Tourism Fund (TF)

Job Purpose

The job provides leadership and guidance for initiating development of policies and strategies that enhance resource mobilization and create strategic partnerships to promote Tourism and Hospitality industry. The job further provides leadership and guidance for establishing funding of tourism products to enable product and service development and to diversifying the tourism products portfolio to widen the choice for visitors and enhance their experience; and to establish and premise broadened investment and revenue stream base for sustainable resource mobilization.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Advise on all matters resource mobilization and strategic partnerships creation and on all matters funding tourism product development and opportunities
• Guides in liaison with the Director in the establishment, growth and engagement of strategic partnerships in resource mobilization for funding tourism product development and develop agenda items for management on issues of funding tourism product development and resource mobilization
• Spearheads the establishment and maintenance of prioritized national portfolio of product development potentials and opportunities
• Leads the review of guidelines and criteria for prioritizing and profiling funding tourism product development opportunities
• Guides preparation of reports on tourism product development and pitches for networking development partners and reviews the developed reports
• Steers profile capacity building opportunities with a keen interest on product development by improving standards and service delivery quality in the sector
• Oversees the development of moderate and quality assure draft Board Papers of the Department
• Coordinate the review and implementation of business proposals for funding tourism product development function;
• Ensure quality vetting and prioritizing of tourism product development proposals;
• Coordinate funding programmes and effective management of funded project/programmes for optimal revenue generation;
• Steer the development/ review and execution of sector/ stakeholders’ capacity building programmes to enhance quality service delivery aimed at expanding tourism/ revenue collection;
• Guides moderation and review of departmental work plans and implementation reports
• Supervise, mentor and appraise staff in the department for optimal performance and output
• Leads profile of departmental resource needs, mobilize, control and prepare returns; and
• Reviews the developed and well-presented product range which is reputable within the market and intended audience for the destination.

Operational Responsibilities / Tasks

• Develops policies, guidelines and strategies for product development operations and criteria for resources mobilization;
• Reviews and moderates funding of tourism product (and service) development criteria
• Review developed new and existing tourism products in collaboration and partnership with Development Partners
• Reviews identified collaborative partners and private funding to implement opportunities
• Develops, implements and evaluates product development projects/ programmes
• Reviews and presents project status reports
• Facilitates consulting and advisory services to tourism enterprises for the development, upgrading and expansion of tourism attractions and service facilities
• Confirms and reviews existing and develops new policies, guidelines, strategy and criteria for Fund’s revenue sharing;
• Initiates, establishes and manages partnerships for mobilization of funds for tourism product development and stakeholder engagement;
• Develop, review, implement and report on resource mobilization plans and networking programmes;
• Profile and establish strategic and productive partnerships that generate funds;
• Undertake fund raising missions and events;
• Prepare, review and coordinate signing of agreements with development partners;

Job Dimensions:

Financial Responsibility

• Mobilization of resources as per the defined amount per base Year
• Ensuring effective utilization of resources in the department with a budget portfolio
• Confirm and review prepared budget for the department

Responsibility for Physical Assets

• Effective use of office equipment, stationery and furniture; motor vehicles and working tools of the Department

Decision Making / Job Influence

• Strategic decisions
• Analytical decisions
• Managerial decisions
• Financial decisions5. Operational decisions

Working Conditions

• Office Setting, Field Visits Both Local and International

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Masters Degree in Strategic Management, Project management, Finance, Entrepreneurship Communications, Marketing, Public Relations, Business Development, Development Studies, International Relations, Public Administration and Business Administration or equivalent qualifications from a recognized institution
• Bachelors Degree in Communications, Strategic Management, Project management, Finance, Entrepreneurship Marketing, Public Relations, Business Development, Development Studies, International Relations, Public Administration and Business Administration or equivalent qualifications from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Proficiency in computer applications;
• A leadership Course lasting not less than Four (4) weeks from a recognized institution;
• iBeing a member of a relevant professional body is an added advantage;

Previous relevant work experience required.

• At least Ten (10) years work experience in Resource Mobilization and partnership development in public service or private sector, five (5) of which must be in a management position.

Functional Skills, Behavioural Competencies/Attributes:

• Analytical skills,
• Leadership skills,
• Negotiation and problem-solving skills
• Coaching and mentorship skills;
• Communication skills,
• Fund raising skills
• Emotional intelligence
• Financial Skills
• Entrepreneurial skills.
• Project Management
• Strategic Management

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Job Purpose

The purpose of this job is to assist the Corporation Secretary in negotiating, writing and executing contracts agreements and contracts to protect the fund’s assets and personnel from legal liability   in the course of duty, and Representing the Fund in court matters and managing litigation.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Coordinating the legal services’ function;
• Formulating, implementing and reviewing the Fund’s legal policies and procedures;
• Providing legal risk reviews and advice on risk mitigation;
• Representing the Fund in Court matters and managing litigation;
• Participating in developing and ensuring compliance with the Fund’s Policies and strategies;
• Undertaking legal research and preparing legal opinions and memoranda on matters relating to the Fund;
• Advising the Fund on legal and regulatory compliance;
• Advising on procedures, legal requirements on matters relating to the Fund’s properties, staff and any other issues that may attract litigation;
• Drafting contracts and other legal documents;
• Initiating required legislation amendments for the promotion of the Fund’s activities;
• Reviewing and drafting contracts, internal policies and ensuring that they are in compliance with all statutory requirements;
• Reviewing, initiating, vetting and negotiating contracts, formal agreements and other legal instruments to meet the laid down requirements for execution;
• Managing and undertaking performance management;
• Initiating required legislation amendments for the promotion of the Fund’s activities;
• Assisting the Corporation Secretary in offering Fund secretarial Services; and
• Registering the Fund’s documents for intellectual property;
• Undertaking risk mitigation in the functional area.

Operational Responsibilities / Tasks

• Provide Legal counsel to the management of the Fund.
• Draft contracts, leases, loan agreements and other legal documents.

Job Dimensions:

Financial Responsibility

• Assist in development and implementation of departmental budget.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.
• Assist provides oversight over physical assets in the department.

Decision Making / Job Influence

• Managerial Decisions
• Operational Decisions
• Financial Decisions
• Analytical Decisions

Working Conditions

• Works predominantly within the office & occasionally Field visits

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelors’ degree in Law (LL. B) degree from a recognized institution;
• Masters’ degree in Law (LL.M), or Social Sciences, or Business Administration or equivalent qualification from a recognized Institution.
• Postgraduate Diploma in Law (Advocates Training Programme) from the Kenya School of Law;

Professional Qualifications / Membership to professional bodies

• Advocate of the High Court of Kenya;
• Membership to the Law Society of Kenya (LSK) in good standing;
• Hold current practicing certificate;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and

Previous relevant work experience required.

• A minimum period of ten (10) years relevant work experience five (5) of which must have been in a supervisory position;

Functional Skills, Behavioral Competencies/Attributes:

• Legal drafting and writing;
• Leadership skills;
• Strategic and innovative thinking;
•  Interpersonal relationship skills;
•  Strong analytical skills;
• Negotiation skills;
• Report writing skills;
• Problem solving skills;
• Communication skills;
• Ability to work independently and in a team;
• Ability to work with and supervise multigenerational staff; and
• Excellent administrative capabilities.

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Job Purpose:
This job provides strategic leadership in policy formulation for incorporation of ICT best practice in Tourism Fund. The job maps the business needs of the organization in relation to Information Communication and Technology and aligns them to the strategic objectives of the fund and its operations for effective information technology management in the organization.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities:

• Oversees the preparation of strategic, business continuity plans and operational plans for the ICT department to ensure all necessary ICT tools, processes and systems are in place to meet the requirements of the business and contribute to the achievement of short- and long-term goals of the fund.
• Manages and provides oversight for the implementation of an ICT security strategy and disaster recovery plan that minimizes the risk of data loss and breach of privacy of the organization’s information and that of its prime contractor and other managing agents.
• Spearheads the sourcing strategy to ensure appropriate procedures are in place to select equipment and services vendors.
• Guides ICT systems to ensure that they are in compliance with all statutory and regulatory requirements by undertaking periodic review of ICT systems requirements as prescribed.
• Leads preparation of ICT department status reports to guide the senior management in decision making.
• Oversees the development of ICT departmental work plan to guide on the day to day operations of the department and conduct staff performance evaluation to ensure timely execution of tasks and achievement of the set targets.
• Leads policy reviews and updates existing regulations on computing management including drawing of specifications for ICT services and system projects;
• Oversees implementation of ICT systems and staff performance Contracts;
• Approves technical specifications for all ICT equipment; ensuring standards for Voice, Radio, Video and Data communications/IT networks for all offices/stations of the Fund;
• Guides formulation of ICT systems design standards and ensures that they are adhered to;
• Supervises and provides guidance to procured ICT consultants, implementers and suppliers;
• Manages human, financial and material resources assigned to the department;
• Provides advisory functions to top management on all matters relating to the implementation ICT systems and infrastructure;
• Guides the development of procedures on the distribution and issuance of ICT resources;
• Guides the development and review of ICT innovation and Enterprise Master Plan;
• Steers designing and implementing effective ICT innovations frameworks and platforms that foster successful outcomes;
• Collaborates with the local and international innovations hubs towards successful ICT innovation in the Tourism sector;
• Coordinates carrying out annual systems audit to ascertain the level of technology adoption at the Fund;
• Guides monitoring and evaluation on the status of ICT innovation and enterprise in the organization and the Tourism Ministry.
• Oversees and reviews the Funds ICT Capacity Building Masterplan and strategy; and
• Leads the development of frameworks, platforms and tools to facilitate the achievement of an appropriate level of ICT competence by the funds staff.

Operational Responsibilities / Tasks:

• Ensures that all Tourism Funds are equipped with sufficient cybersecurity knowledge to be protected while working with ICTs
• Motivates, mentors, coaches and develops a successful ICT compliant workforce;
• Ensures benchmarking with latest ICT Authority/International IT Governance Standards and international standards (ITIL, COBIT etc)
• Collects and disseminates relevant digital data and information to facilitate ICT Innovations;
• Implementation of business continuity and disaster recovery plan for ICT functions;
• Maintains inter departmental collaborations within the organization for harmonious work relations;
• Coordinates yearly projections of staff distribution and assignments in the ICT department to ensure efficiency;
• Analyses, develops and implement the training needs of the staff in the department.
• Conducts staff appraisal though Balanced score card; and
• Ensures monitoring and evaluation of the Maintenance & repair of ICT equipment’s.

Job Dimensions:

Financial Responsibility:
The job has a financial responsibility of approximately Kshs. 200M annually for departmental budget on ICT.

Responsibility for Physical Assets:
Responsible for physical assets & equipment assigned to the department by the organization which include Datacentre, Servers, laptops, Computers, printers, furniture etc.

Decision Making / Job Influence:

• Strategic decisions
• Analytical decisions
• Managerial decisions
• Operational decisions

Working Conditions:
Within the office setting and travelling

Job Competencies (Knowledge, Experience and Attributes / Skills):

Academic Qualifications:

• Masters degree from a recognized university in Information Science, Information Communication and Technology or any other relevant, related and equivalent qualifications
• Bachelors degree from a recognized university in Computer Science, Information Science, Information Communication and Technology or any other relevant, related and equivalent qualifications;

Professional Qualifications / Membership to professional bodies:

• SAP Advance Business Applications Programming (ABAP/4);
• Member of the Computer Society of Kenya;
• A Management Course lasting not less than four (4) weeks from a recognized institution;

Previous relevant work experience required: At least ten (10) years relevant work experience five (5) of which must be in management in the public service or private sector

Functional Skills, Behavioural Competencies/Attributes:

• Coaching and mentorship skills;
• Ability to establish and build quality relationships
• Negotiation and problem-solving skills
• Communication skills,
• Leadership skills,
• Analytical skills,
• Networking skills
• Counselling skills

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Job Purpose:

Manage the overall human resource & Administration functions in the Fund, develop and implement Human Resource & administration policies and strategies aligned to corporate strategy to ensure effective human resource management. The position also coordinates the designing, development and management of employees in accordance with the existing Human Resource and Administration policies, rules and regulations to support the core mandate of Tourism Fund.

Key Responsibilities/ Duties / Tasks

Managerial /Supervisory Responsibility

Human Resource Management & Development

• Lead development, implementation and monitor Human Resource policies and strategy in line with the corporate strategy, systems and procedures across the organization;
• Oversee development of board papers touching on employee’s issues requiring Board approval to inform decision making and the policy direction;
• Guide development and review of terms and conditions of service in consultation with relevant stakeholders (staff, Management, Board, statutory requirements) to outline relevant rules and regulations;
• Manage and provide decision support through Human Resource Metrics on employee turnover, training, return on human capital, cost of labor and expenses per employee to inform management decision making;
• Manage Human resource management functions to ensure compliance with statutory obligations, labour laws and other legislations;
• Coordinate Human Resource planning, succession management and budgeting to ensure prudent utilization of resources;
• Manage staff Training and Development for employees to acquire more skills and competencies to achieve organization performance and productivity;
• Manage Staff Discipline to ensure staff abide by set rules and regulations as they perform their allocated tasks and responsibilities;
• Manage compensation and staff benefits through regular review of salaries, and benefits (e.g. car loans, bonuses, mortgage, gratuity, Management of Staff Pension,) to attract and retain employees; and
• Formulate strategies for Employee Relations (CBA, staff discipline, grievance handling) to create industrial harmony.
• Oversee compliance with all statutory and regulatory requirements relating to human resource.
• Formulate, plan, design, develop and evaluate human resource-related initiatives that support organizational strategic goals.
• Coordinate recruitment, placement, promotion, training and development and exit of staff.
• Coordinate Performance Management.
• Coordinate administration strategies, policies, procedures and guidelines designed to achieve Board of Trustees Mandate, strategic objectives and goals.

Administration:

• Coordinate the allocation of office and property management.
• Coordinate and control of fleet Management.
• Oversee Registry operations in adherence with the national archives and documentation act.
• Spearhead planning and managing the Funds records for both core mandate and administrative records.
• Coordinate the repairs and refurbishment of Tourism Fund building, Regional offices and facilities, furniture and fittings.
• Coordinate the implementation of records management activities and strategies.
• Coordinates the outsourced services.

Operational Responsibilities / Tasks

Human Resource Management & Administration

• Execute disciplinary matters in so far as conveyance and procedure is concerned.
• Oversee compliance with occupational health and safety rules and regulations.
• Oversee mainstreaming of key service policies such as HIV/AIDS, gender disability and drug and substance abuse issues.
• Manage employee, labour and industrial relations.
• Coordinates in the preparation and also reviewing of job description templates.
• Instigate the review of HR policies.
• Administer salary and manage the payroll.
• Plan and implement staff welfare issues and benefits including pension and insurance covers.
• Ensure compliance with statutory human resource legislation, rules, regulations, conventions, policies, procedures and industry practices.
• Manage human resource records.
• Provide consultation and advice to management on strategic HR matters.
• Oversee compliance with occupational, health and safety regulations.
• Oversee Preparation adhoc and periodic reports.
• Evaluate the need for employee training and development and make recommendations for training.
• Oversee the coordination and implementation of annual performance reviews.

Administration

• Oversee office layout and allocate accordingly – in consultation with relevant department.
• Securing compliance issues like OSHA certification.
• Oversee that vehicles are inspected annually and transport services are effectively operated.
• Oversee cleanliness and hygiene of office premises.
• Oversee general staff welfare.

Job Dimensions:

Financial Responsibility

• Oversee the preparation monitoring and implementation of the Human Resource and Administration budget approximately Ksh 970M per annum.
• Coordinates the collection of annual rental income of about Ksh 76 M from Tourism Fund Building.

Responsibility for Physical Assets

• Tourism Fund Office Building
• Computer and its accessories.
• Office furniture and fittings
• Motor vehicles.
• Generator (back-up).

Decision Making / Job Influence

• Strategic decisions
• Human relations decisions
• Analytical decisions
• Operational decisions

Working Conditions
Operates from a furnished office setting with exposure to internal and external interests with inherent conflict and hardship prone environment.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Masters degree in any other relevant and related field;
• Bachelors degree from a recognized University in Human Resources Management or Social Science, or any other relevant and related qualifications;

Professional Qualifications / Membership to professional bodies

• Higher diploma/diploma in human resource management;
• Certificate in a Leadership Course from a recognized institution;
• Have full membership of a professional body in the Human Resource field;
• Holder of a valid Practicing Certificate;
• Certificate in Computer Proficiency;

Previous relevant work experience required.
At least ten (10) years of experience three (3) of which must be at senior management level

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

• Analytical
• Strategic
• Communication
• Negotiation
• Computer
• Organisational

Behavioural competencies / Attributes

• Meet the requirements of Chapter Six of the Constitution of Kenya (2010).
• Ability to work under pressure.
• Ability to build and lead cohesive teams.
• Counselling
• Interpersonal
• Emotional intelligence
• Time management
• Confidentiality

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Job Purpose:

This position provides strategic leadership in financial planning and accounting processes particularly in the management and development of finance and accounting policies, systems and processes that safeguard utilization of financial resources to ensure prudence of resource utilization and resources allocation at both the internal and external stakeholders. The position also oversees the implementation of short term and long-term investment strategies.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Human Resource Management & Development

• Oversee preparation of financial reports, lead period-end closing process and conduct monthly financial forecast.
• Approve bank reconciliations to ensure accountability and for financial reporting purposes;
• Approve payment vouchers to initiate timely payments for goods and services delivered to the institution by suppliers.
• Lead in Mentoring, coaching and training of staff in the department to provide them with necessary skills and knowledge to perform their duties and grow professionally;
• Approve payroll and salary advances to initiate payment of salaries and allowances to employees, casual staff;
• Approve imprest warrant and petty cash payment schedule for reimbursement of official expenditure incurred by staff members;
• Oversee review and recommend for approval of budget variance reports to inform decision making relating to budgetary allocation;
• Liaise with department heads to submit budget proposals as input and estimates for budgetary allocations;
• Guide review and present monthly cash flow forecast to the management to inform on the institutional liquidity position;
• Approve monthly fixed asset movement schedule to ensure accuracy and completeness of the books of accounts.
• Manage the relationship between the internal and external stakeholders such as clients, contractors and suppliers to ensure conducive working relationships.
• Manage internal and external Audits to ensure they proceed smoothly in line with relevant legislation and professional standards.
• Oversee formulation of investment proposals and recommend for approval to guide investment activities carried out by the institution.
• Lead review of departmental Quality management systems (QMS) to ensure compliance and provision of quality services.
• Approve Local Service Order/Local Purchase Order and requisitions to initiate procurement of goods and services by the institution.
• Spearhead review of financial bids for business development proposals for submission to management for approval.
• Steer development and implementation of a robust financial systems and procedures to guide financial matters in the Fund.
• Lead developing of financial controls to ensure prudent usage and management of financial resources.
• Liaise with other Departments so as to ensure that financial and related regulations are complied with and where applicable give procedural guidance including dealing with any staff enquiries on any payment related matters.

Operational Responsibilities / Tasks

• Maintain inventory of bank accounts and approved signatories’ specimen for accountability and safeguarding of resources.
• Sign cheques/Electronic Funds Transfers for release of funds towards making payments.
• Present the consolidated budget for discussion and moderation before final approval.
• Identify, assess and provide mitigation measures on financial risks involved in the financial activities of the organization.
• File documents accordingly to ensure ease of retrieval and reference and prevent them from loss and unauthorized modification.
• Identify incidences of non-compliance with laid down financial systems and financial risks facing the Fund.
• Respond to internal and external stakeholders’ queries.
• Prudently make investments on assets that maximize returns.
• Ensure proper cash flow management.
• Ensure compliance to Performance Contracting Financial Key Performance Indicators (KPI.s).
• Monitor status of advances and expenses accounts to ensure that payments/expenditure reporting are up to date.
• Engage in the strategic planning process of the Fund.
• Evaluate financial performance of the organization and measure returns on investments.
• Provide financial insight and analysis to drive the business performance of the organization.

Job Dimensions:

Financial Responsibility

• Ensure prudent usage of revenue collected and grants received to the tune of Kshs.4 billion.
• Ensure expenditures are continuously within the approved budget.

Responsibility for Physical Assets

• Responsible for Departmental office equipment and furniture.
• Keep safe custody of the institutional assets and accountable documents to protect them from loss, damage or unauthorized utilization.

Decision Making / Job Influence

• Makes Strategic, Managerial and Operational decisions.

Working Conditions

• Role is predominantly performed in an office setting and also outdoor (regional offices). Overall, the environment should be enabled with a stable & secure ERP system.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Masters degree in any relevant field;
• Bachelors degree in Commerce (Accounting option); Commerce (Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant (CPA) or Certified Chartered Accountant (ACCA) or equivalent qualification from a recognized institution;
• Be proficient in accounting packages;
• Certificate in Leadership Course from a recognized institution;
• Certificate in computer applications from a recognized institution;

Previous relevant work experience required.

• At least eight (8) years’ experience, with three (3) as a Principal Accountant/Finance Officer;

Functional Skills, Behavioural Competencies/Attributes:

Functional Skills

• Analytical skills;
• Excellent communication and presentation skills;
• High numeracy and sound technical skills;
• Problem-solving skills and initiative;
• Negotiation skills and the ability to influence others;
• IT skills;
• Organizational skills;
• Proficiency in Microsoft Office, SAP and other financial planning software;

Behavioural Skills

• Attention to detail and an investigative nature;
• Time management skills and the ability to prioritize;
• The capacity to make quick but rational decisions;
• Lead and motivate others (Team player);
• Counselling skills;
• Meets the provision of chapter six of the constitution.