Vacancies at United Nations High Commissioner for Refugees (UNHCR)

Duties

•  Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daytoday transactions and reports.
•  Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
•  Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
•  Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
•  Maintain liaison with officials of local banks to obtain daytoday information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
•  Prepare detailed cost estimates and participate in budget analysis and projections as required.
•  Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
•  Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
•  Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

• G6  3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher 

Certificates and/or Licenses 

• Accounting  Business Administration,   Finance 
• (Certificates and Licenses marked with an asterisk* are essential) 

Relevant Job Experience
Essential

• High level of IT affinity (MS Office applications, People Soft).

Desirable

• Knowledge and work experience of MSRP Finance applications.
• Good knowledge of UN/UNHCR Financial rules and procedures.
• Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills 

• FIERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• ITComputer Literacy
• ITEnterprise Resource Planning (ERP)
• (Functional Skills marked with an asterisk* are essential) 

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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Duties

•  Drive UNHCR vehicle mainly for the Head of Office and other high ranking officials.
•  Drive UNHCR vehicles for the transport of authorized passengers, deliver and collect documents, and other items.
•  Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required.
•  Perform daytoday maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards. 
•  Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
•  Ensure that the steps required by rules and regulations, or other local requirements, are taken in case of involvement in an accident.
•  Log official trips, daily mileage, gas consumption, oil changes, greasing, etc. and prepare reports on usage as required.
•  Ensures valid documentation for passengers, items or cargo in vehicle.
•  In the absence of an interpreter, assist with basic interpretation services.
•  Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

• For G3D  2 years relevant experience with Completion of Primary Education or High School Diploma or higher

Certificates and/or Licenses 

• *Driving License;
• Auto Mechanics Certificate;
• (Certificates and Licenses marked with an asterisk* are essential) 

Relevant Job Experience
Essential

• Driving licence, knowledge of driving rules and regulations.

Functional Skills 

• *DVDriving Rules and Regulations
• DV  Basic Vehicle Mechanical Skills
• (Functional Skills marked with an asterisk* are essential) 

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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Duties

•  Consistently apply International and National Law and applicable UN/UNHCR and IASC policy, standards and codes of conduct.
•  Observe and respect protection related Standard Operating Procedures (SOPs).
•  Provide functional and administrative support in all protection related AGD based programming with implementing and operational partners.
•  Provide functional and administrative support in implementing participatory approaches, needs assessments, monitoring, reporting and case management.  
•  Support assessments on durable solutions through voluntary repatriation, local integration and where appropriate, resettlement.
•  Facilitate liaison with competent authorities for the issuance of personal and other relevant documents. 
•  Assist in drafting reports, routine correspondence, updating relevant databases and compiling statistics within the Area of Responsibility (AoR).
•  Select PoC for preliminary interviews and decide which relevant information to share.
•  Enforce integrity in the delivery of protection services by local implementing partners.
•  Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level

• For G4  1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Certificates and/or Licenses 

• Protection
• (Certificates and Licenses marked with an asterisk* are essential) 

Functional Skills 

• PRProtectionrelated guidelines, standards and indicators
• PRRefugee Protection Principles and Framework
• ITComputer Literacy
• (Functional Skills marked with an asterisk* are essential) 

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

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Duties

•  Arrange and confirm travel bookings for applicable staff members, Affiliate Workforce and external meeting participants in line with the rules and regulations in place,
•  Creates and processes Travel Authorization (TA), Travel Advances and Travel Claims in accordance with the relevant administrative rules and regulations; respond to any queries and/or comments from the certifying or approving officer
•  Advise and assist staff on their travel entitlements, needed documentation and matters pertaining to travel as per operating administrative instructions and procedures.
•  Liaise with Finance on payments due from Partners, UN Agencies, staff and other Organisations.
•  Advise and assist staff on their travel entitlements, needful documentation and matters pertaining to travel as per operating administrative instructions and procedures.
•  Prepare, summarise, and submit invoices for payment of travel related services procured.
•  Assist in medical evacuations as required.
•  Provide/share required information or data which may be useful for the safety/security of concerned travellers.
•  Submit requests and subsequently ensure the issuance of appropriate travel identification documents, in accordance with UN rules and regulations. Initiate requests for visas
•  Maintain the filing systems for UN travel identification documents.
•  May process emergency visa requests required for official travel and ensure their timely issuance.
•  Provide statistics of UN travel documents and visas.
•  Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

• For G5  2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses 

• Logistics,   Air Operation,   Business Administration
• (Certificates and Licenses marked with an asterisk* are essential) 

Relevant Job Experience
Essential

• Familiarity with OraclePeopleSoft or other ERP system.
• Good knowledge of UN, UNHCR, other international organization or private sector Travel Policies and Procedures.
• Excellent oral and written communication skills.
• Very good knowledge of Excel. 

Desirable

• Knowledge in UNHCR Logistics rules, procedures and processes.
• Knowledge in air and travel agencies booking systems i.e. Galileo, Amadeus etc is an asset.
• Knowledge in how to calculate air tariffs, ticket refunds and cost comparison between routes and airlines is an asset.

Functional Skills 

• COCrosscultural communication
• TVAmadeus  Global Distribution System
• TVGalileo  Global Distribution System
• UNUN/UNHCR Administrative Rules, Regulations and Procedures
• (Functional Skills marked with an asterisk* are essential) 

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.