Job Opportunities at The Kakamega County Water and Sanitation Company Ltd

Salary Scale 4

This will be an officer working under the Commercial and Finance Manager. The officer will functionally report to the Commercial and Finance Manager and administratively to the Managing Director.

Main Job Tasks and Responsibilities

• Formulation, interpretation and application of ICT policies, procedures, rules and regulations;
• Ensure that there is adequate system integrity and security, including physical safety and security of the computer hardware;
• Keep abreast with changes in technology and advise management on upgrades or purchase of new technology as appropriate;
• Developing and motivating an innovative and inspired ICT team and re-evaluating their skills and output to ensure delivery of results;
• Providing appropriate information and guidance on emerging and best practices in ICT;
• Overseeing the Company’s network and liaising with ICT suppliers and support services provider;
• Ensuring timely provision of ICT service to all functions of the Company;
• Ensuring implementation of well co-ordinate system(s) with sufficient controls in all functions of the Company;
• Ensuring appropriate database administration, data backups and recovery procedures;
• Ensuring effective and efficient use of ICT resources within the Company;
• Ensuring proper maintenance of ICT related equipment;
• Process data for use by the accountant in the production of monthly and year-end report, including assisting in the actual production of the reports;
• Coordination, development and upgrading of websites;.

Education, Professional Qualifications and Work Experience

• Bachelor’s degree in Computer Science or Information Technology or its equivalent from a recognized university;
• Relevant IT certificates and competencies such as MCSE ,CCNA,CCNP or Linux is mandatory.
• Satisfactorily served in the grade of ICT Officer or a comparable position with similar responsibilities in like organizations for at least five (3) years
• Strong interpersonal, negotiation and communication skills;
• A high degree of integrity and dependability; and
• Demonstrated high management capability and competence in computerized information systems.

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Salary Scale 3

This officer will work under Finance and Commercial Manager.

Main Job Tasks and Responsibilities

• Prepare timely monthly, quarterly and annual management and financial reports
• Advise management on revenue and costing issues
• Preparation of cash flows forecasts;
• Prepare timely and accurate financial budgets and forecasts by consolidating individual departmental budgets
• Analyze budget and other financial variances (such as product margins) and advise Finance Manager accordingly.
• Provide financial information to senior management, including monthly management/financial accounts and budget reports;
• Monitor Creditors’ payments including petty cash and reconciliation;
• Evaluate non-financial indicators, such as stock turnover and report on their effect on business performance or profitability
• Monitor costs such as wages, materials and equipment;
• Identify areas of the business where inefficiencies may occur.

Education, Professional Qualifications and Work Experience

• Bachelor of Commerce degree in Finance, Accounting or its equivalent
• Holder of CPA K, or equivalent from a recognized body
• Must be a member of ICPAK
• Proficiency in accounting packages including MIS,FIS, pastel etc;
• Have attended training in management;
• Conversant with donor reporting requirements
• At least five (5) years relevant experience, 3 of which at a management level
• Prior experience in managing a large organization/busy environment

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Job Scale 3

This officer will work under the Commercial and Finance Manager

Main job Tasks and Responsibilities

• Develop, jointly with the Commercial and Finance Manager, approved customer service charter, strategies and operating plans that reflect the long-term corporate goals and priorities of the company.
• Create a communication system that transcends between the company and customers to evolve a conducive working atmosphere;
• Ensure the fostering of good working relationships with customers by providing good service in a timely manner;
• Train personnel on public relations;
• Undertake public awareness campaigns on various customer service and public relations.
• Identify and create a rapport with relevant pressure groups
• Build good publicity through participation in community initiatives and feature articles in the media;
• Keep an up to date register of customer details
• Develop and implement company policies on customer service and public relations

Education, Professional Qualifications and Work Experience

• B.Com (Marketing) or B.A International Relations and Diplomacy, B.A in Social Sciences (Sociology, Economics, Criminology, Political Science, Development studies etc) or Degree in Water /Waste Water Technology or equivalent
• Postgraduate Diploma in Public Relations or journalism or equivalent from a recognized institution;
• At least five (5) years relevant experience, 3 of which at a management level
• Relevant Computer Software Packages;
• Report writing skills;
• Management and supervisory skills;
• Customer handling/care skills;
• Knowledge of Water Sector Reforms

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Salary Scale 3

This will be an officer working under the Commercial and Finance Manager. The officer will functionally report to the Commercial and Finance Manager and administratively to the Managing Director.

Main job Tasks and Responsibilities

• Preparation and implementation of annual procurement plans for the Company.
• Ensure smooth, speedy and efficient procurement of goods and services for various departments
• As Secretary to the Tender Committee, perform the functions as stipulated under the Public Procurement and Asset Disposals Act 2015
• Ensure stocks control;
• Ensure timely receipt and processing of requisitions from user departments;
• Ensure economy, efficiency and effectiveness in purchasing;
• Initiate development and review of Company procurement policies, regulations and standards;
• Undertake marketing surveillance of relevant products;
• Review re-order levels and monitor the movement of stores;
• Advice management on the best procurement practices;

Education, Professional Qualifications and Work Experience

• Bachelor’s degree in Commerce (Supply Chain Management),Procurement and Contract Management, Purchasing and Supply Chain Management or any other relevant field,
• Diploma in Supplies Management will be an added advantage;
• Must be a member of Kenya Institute of Supplies Management
• At least five (5) years relevant experience, 3 of which at a management level
• Demonstrated outstanding leadership capability;
• Have high degree of integrity and dependability
• Have good interpersonal relations and communication skills
• Computer proficiency;
• Report writing skills;

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Job Scale 3

This will be an officer working under the technical manager in charge of overall quality assurance.

Main Job Tasks and Responsibilities

• Develop and implement water quality surveillance schedules and activities in all Areas and Schemes.
• Oversee the development and implementation of water safety plan
• Coordinate all environmental pollution control activities to ensure compliance with relevant laws, regulations and guidelines.
• Prepare manpower and budgetary planning for the section;
• Administers and directs all laboratory activities on quality assurance control, research and technical investigation; and
• Processes and interprets quality assurance data as well as networking and team work.
• Record and share results of the analysis and advice corrective action as appropriate
• Develop quality assurance policies and procedures
• Plan, conduct and monitor testing and inspection of materials and products to ensure quality water production
• Monitor risk management activities related to water quality and production
• Ensure accreditation of the lab

Education, Professional Qualifications and Work Experience

• BSC. Degree in Chemistry, Biochemistry or Environmental sciences;
• Relevant professional qualifications in the water sector
• At least five (5) years relevant experience, 3 of which at a management level
• Have wide experience in the water sector.
• Demonstrated outstanding leadership capability;
• Have high degree of integrity and dependability
• Have good interpersonal relations and communication skills

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Job Scale 3

This will be an officer working under the Technical Manager .The Officer will deputize the Technical Manager in performing the duties outlined under the Technical Manager.

Education, Professional Qualifications and Work Experience

• Have a Bachelor’s degree in Water Engineering, Civil Engineering or its equivalent from a recognized university.
• Have successfully served in a comparable position with similar responsibilities in like organizations for at least five (5) years,3 of which at a management level
• Must be a registered member of the Engineers Board of Kenya
• Have wide experience in the water sector;
• Demonstrated outstanding leadership capability;
• Have high degree of integrity and dependability; and
• Have good interpersonal relations and communication skills.

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Job Scale 3

This will be key personnel in the company who will functionally report to the Board of Director’s audit committee and administratively to the Managing Director.

 Main Job Tasks and Responsibilities

• Review internal control systems and make necessary recommendations
• Prepare internal audit plans and ensure they are adhered to;
• Plan, organize and complete audits to evaluate the effectiveness of the Company’s internal controls;
• Undertake regular internal audits
• Development and implementation of the annual audit plan, to include identification and assessment of the company's key risks;
• Monitor and assess management’s progress on past audit results and report related follow-up to Audit Committee reports;

Education, Professional Qualifications and Work Experience

• Bachelor’s degree in Commerce (Accounting/Finance) or its equivalent from a recognized university.
• Must be a member of a relevant professional body (ICPAK or Institute of Internal Auditors of Kenya)
• Minimum of 5 years of experience in auditing (public or private) 3 of which he/she must have worked at a senior similar capacity
• Good communication and report writing skills;
• Team player;
• Analytical & decision making skills;
• Ability to work under pressure and meet deadlines; and
• Computer literacy and familiarity with standard office computer application

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Job Scale 3,

This will be key personnel in the company who will functionally and administratively to the Managing Director.

Main Job Tasks and Responsibilities

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Ensures legal compliance by monitoring and implementing applicable human resource state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.

Education, Professional Qualifications and Work Experience

i. MSc Business Administration, MSc Project Management or Master’s in Business Management/Administration preferably in Human Resource Management
ii. Bachelors’ degree in Human Resource Management
iii. Must be a licensed HR Practitioner and demonstrate proof of membership to a professional body IHRM or its equivalent
iv. Five (5)years’ experience with at least 3 years at senior management level;
v. Prior experience in managing a functional level in a large organization/busy environment
vi. Understanding of labour laws.
vii. Possess excellent communication, interpersonal, presentation skills and outstanding analytical and problem-solving abilities

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Job Scale 2, Terms of employment: 3 Year Contract

Main Job Tasks and Responsibilities

• Provide strategic and technical leadership in the Technical Services Department to ensure provision of high quality services to customers.
• Steer the development of departmental policies, procedures and actions plans in line with the Company mission and objectives.
• Overseeing sourcing, production, treatment and distribution of water;
• Overseeing construction and maintenance of the water infrastructure;
• Ensuring undertaking technical evaluation of water applications;
• Ensuring regular, prompt and accurate preparation of water production and supply statistics;
• Ensure the quality checks are carried out on time and remedial action taken;
• Oversee preparation of comprehensive departmental reports and budgets, to Managing Director to facilitate decision-making;
• Ensure that water infrastructure is operated and maintained to the required standards;
• Provide technical expertise and advise in the acquisition of contractors and consultants for major works;
• Provide overall supervision of major works;
• Oversee the planning and coordination of quality, maintenance and engineering (capacity works) related issues;

Education, Professional Qualifications and Work Experience

• MSc Water Engineering, MSc Project Management or MSc Civil Engineering plus additional qualification in Management or any other relevant field from a recognized university will be preferred;
• Have a Bachelor’s degree in Water Engineering, Civil Engineering or its equivalent from a recognized university.
• A registered member of the Engineers Board of Kenya.
• Seven (7) year experience, five (5) of which should be at senior management at a water utility
• Have wide experience in the water sector;
• Demonstrated outstanding leadership capability;
• Have demonstrated project management skills and hands on experience in project management
• Must be conversant with the reforms in the water sector
• A self-driven person with high need for achievement.

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Job Scale 2, Terms of employment: 3 Year Contract

Main Job Tasks and Responsibilities

• Formulation and implementation of sound financial and accounting policies and procedures;
• Coordinating budgeting, budget preparation, and budget control procedures; Managing budgets; and arranging new sources of finance for a company's debt facilities;
• Liaison with both internal and external auditors to ensure monitoring and financial controls
• Develop financial controls and procedures to ensure financial discipline;
• Effective management of recurrent and capital budgets;
• Preparation, analysis interpretation and implementation of annual performance contracts and strategic plans and issue reports on variances;
• Responsible for preparation of long term plans, periodic forecasts, and cash flow projections viii. Ensuring effective and functional financial controls systems; financial management mechanisms that minimize financial risk.
• Ensuring provision of comprehensive commercial information systems, including up to date customer database to achieve the overall water supply revenue objectives;
• Ensuring timely, complete and accurate reading of meters and billing of services and collection xi. Formulation and implementation commercial strategies aiming to accelerate growth, improve water supply revenue, collection and utilization;
• Analyze business' financial and general operating information to identify trends and opportunities for investment/development;
• Review investment proposals to determine their viability;
• Providing and interpreting financial information; and Keeping abreast with changes in financial regulations and legislation.
• Monitoring and interpreting cash flows and predicting future trends;
• Conducting reviews and evaluations for cost-reduction opportunities;
• Monitor performance of commercial activities using key metrics and prepare reports for senior management
• Identification and procurement of resources required by the Company xix. Develop and manage the company’s payroll system
• Control the formulation, interpretation and application of ICT policies, procedures, rules and regulations
• Build and maintain profitable partnerships with key stakeholders

Education, Professional Qualifications and Work Experience

• MSc Business Administration, MSc Project Management or Master’s in Business Management/Administration plus additional qualification in Management or any other relevant field from a recognized university will be preferred;
• Bachelor of Commerce degree in Finance, Accounting or its equivalent
• Holder of CPA K, or equivalent from a recognized body
• Must be a member of ICPAK
• Proficiency in accounting packages including sulis MIS, pastel
• Have attended training in management;
• Conversant with donor reporting requirements
• Seven (7) year experience, five (5) of which should be at senior management
• Prior experience in managing a large organization/busy environment
• Possess excellent communication, interpersonal and presentation skills 

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Job Scale 1, Terms of employment: 3 Year Contract

Main Job Tasks and Responsibilities

• Strategic Advise -Provide strategic advice to the board and Chairperson so that they will have accurate view of the market and the company’s future. Provide leadership to senior management and staff. 
• Business planning-Prepare and implement comprehensive business plans to facilitate achievement by planning cost-effective operations and market development activities 
• Coordination and Supervision –Serve as a link between the Board and the management. Delegate responsibilities, coordinate, manage and monitor the workings of various departments in the organization to drive maximum performance 
• Financial - Review financial statements and data. Utilize financial data to improve profitability. Prepare and control operational budgets. Control inventory. Plan effective strategies for internal financial controls the financial well-being of the company. 
• Best Practices - Improve processes and policies in support of organizational goals. Formulate and implement departmental and organizational policies and procedures to maximize output. Monitor adherence to rules, regulations and procedures. 
• Human Resources - Plan the use of human resources. Organize recruitment and placement of required staff. Establish organizational structures. Delegate tasks and accountabilities. Establish work schedules. Supervise staff. Monitor and evaluate performance. 
• Production - Coordinate and monitor the work of various departments involved in production, storage, pricing and distribution of water. Monitor performance and implement improvements. Ensure quality of products. Manage quality and quantity of employee productivity. Manage maintenance of equipment and machinery. Provide technical support where necessary. 
• Communication - Monitor, manage and improve the efficiency of support services such as IT, HR, Accounts and Finance. Facilitate coordination and communication between support functions. Be responsible for the execution and communication of the Board’s strategies, decisions and policies. 
• Sales, Marketing and Customer Service - Manage customer support. Plan and support sales and marketing activities.
• Strategic Input - Liaison with top management. Assist in the development of strategic plans for operational activity. Implement and manage operational plans. 
• Company Policies -Ensure company policies and legal guidelines are communicated all the way from the top down in the company and that they are followed at all times Education, 

Professional Qualifications and Work Experience

• MSc Business Administration, MSc Project Management, Master’s in Business Management/Administration or Master of science in Engineering plus additional qualification in Management or any other relevant field from a recognized university will be preferred; 
• Membership in a professional organization 
• Have a minimum of 10 years in management at a senior level in a busy and well established organization; 
• Knowledge of labour laws and human resource principles and practices 
• Knowledge and experience of the water sectors and related laws 
• Knowledge and experience in organizational effectiveness and operations management 
• Knowledge of business and management principles and practices 
• Training in Governance , prudent financial and accounting management 
• Knowledge of project management principles and practices 
• Computer literacy and familiarity with standard office computer applications 
• Demonstrable experience in developing strategic and business plans 
• Possess excellent communication, interpersonal, presentation skills and outstanding analytical and problem-solving abilities 

Key skills and Competencies

• Critical thinking and problem solving skills 
• Strong management, negotiation and report writing skills; 
• Ability to work under pressure and meet deadlines.
• Planning and organizing 
• Good decision-making skills 
• Good conflict management ability