• Multiple Career Opportunities at University Research Co. (URC)

  • Posted on: 27 December, 2016 Deadline: 6 January, 2017
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  • University Research Co., LLC (URC): URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families.
     

    Data Manager

     

    Job Responsibilities: 
    • Responsible for the project reporting needs of the grant to the donor and stakeholders 
    • Working with the M&E officers, download service delivery data from DHIS 2 and subsequently upload to DATIM, PFES and other donor reporting databases 
    • Ensure all facilities service data is reported to the donor completely and timely 
    • Lead reporting processes amongst technical staff and consolidate program reports 
    • Develop project reporting templates and train technical and M&E teams 
    • Develop error checking queries and train the M&E data officers on rollout 
    • Validate data uploaded in DATIM 
    • Compare data reported to the projects targets and advice the technical teams accordingly 
    Job Requirements
    • Advanced Statistics Degree (minimum Masters) in Biostatistics, Statistics, Mathematics, Monitoring and Evaluation or relevant discipline 
    • At least 5 years’ experience in medical statistical analysis, monitoring and evaluation systems in HIV programs (3 in managerial/supervisory) 
    • Comprehensive knowledge and understanding of USAID reporting requirements. 
    • Excellent interpersonal and communication skills 

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    Supply Chain Management Advisor

     

    Job Responsibilities
    • Provide technical support to NASCOP and NTLD-Program to support the design and implementation of supply chain management interventions for TB and HIV commodities; such as commodity security, forecasting, quantification, procurement planning, orders management planning, distribution, Logistics Management Information System (LMIS), quality assurance etc. 
    • Provide technical leadership and support to develop and implement strategies for strengthening commodity security and building supply chain management systems, pharmaceutical management, and capacities at county, sub-county and facility level 
    • Support the county commodity security committees in coordination, management, distribution and stock monitoring of TB & HIV commodities 
    • Organize and conduct trainings on pharmaceutical management and supply chain management for health care workers at all levels as required, including development of training materials and curricula in line with the national policies and guidelines 
    • On site mentoring and on-job-trainings for pharmacy staff in commodity management, inventory management, pharmaceutical care, ordering and reporting of drugs, pharmacovigilance, storage, dispensing of drugs etc. 
    • Support facilities to develop site specific SOPs for commodity management and inventory management of ARVs drugs, TB and drugs for management of opportunistic infections 
    • Conduct training of program staff on supply chain management, Strengthen logistics management information systems for pharmaceutical commodities at implementing health facilities pharmaceutical management and commodity management 
    • Support facilities to monitor HIV drug resistance early warning indicators 
    • Monitor the supply chain to ensure continuous and timely availability of ART commodities in all implementing sites 
    • Assist counties and sub-county teams, and providers in implementation of quality assurance practices, Pharmacovigilance, monitoring of adverse events/reactions and capacity building for providers 
    • Design and conduct pharmaceutical quality data review audits as required 
    • In collaboration with the M&E team, generate reports to donors on project progress, outputs and results 
    • Develop and implement a data-driven framework to monitor and support supply chain improvements
    Job Requirements
    • BSc Pharmacy 
    • Master’s degree in pharmacy, public health, business, with emphasis in supply chain management. 
    • Minimum of five years working experience in development programs with significant technical assistance experience in public health programs; HIV/AIDS program experience preferred 
    • Working experience in donor funded public health program is an added advantage 
    • Knowledge and experience in the design, implementation and management of the supply of the chain system 
    • Knowledge of MOH systems 
    • Registration with Pharmaceutical and Poisons Board (PPB) 
    • Proficiency on Ms Word, Excel and PowerPoint 
    • Good written and verbal communication skills 
    • Ability to develop and maintain good relationships with staff and partners 

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    Monitoring & Evaluation Advisor

     

    Job Responsibilities
    • Support implementation of county HIV M&E framework, plans and strategy 
    • Provide technical support to facility and sub county health records personnel 
    • Provide technical support in the planning and implementation of monitoring and evaluation (ME) activities within the HIV prevention, care and treatment program 
    • Support counties, sub-counties and facilities report routine and cohort data into DHIS 2 
    • Support county, and facility DQA activities 
    • Together with program teams, develop and operationalize a schedule for monthly facility and sub county level monitoring visits to review HIV service delivery and programs and data with a view to identifying gaps for support and mentorship 
    • Support rollout of EMR software, mobile applications and other M&E innovations at county, and facility level 
    • Lead in the active audit of both paper M&E tools and electronic medical records for data quality assurance 
    • Support the county M&E teams develop county and facility specific DDIU dashboards 
    • Support the technical team in generation of QI data and rollout of QI strategies; including QI strategies around data documentation and reporting 
    • Liaise with the HMIS team on any EMR, or mHealth platform issues 
    Job Requirements
    • Degree in Health Records Information, Epidemiology, Mathematics, Biostatistics or related field 
    • At least 3 years’ experience in medical statistical analysis, monitoring and evaluation systems in HIV programs 
    • Comprehensive knowledge and understanding of USAID reporting requirements. 
    • Excellent interpersonal and communication skills 

    go to method of application »

    Monitoring & Evaluation Data Officer

     

    Job Responsibilities
    • Ensure all facilities supported by the project have reported all service delivery and programmatic data and reports on DHIS 2 and other reporting databases on time 
    • Run pre-developed queries on the reported data to identify errors; and coordinate with the M&E Advisors on correction and uploading 
    • Download facility data from DHIS 2 and other MOH databases, clean the data ensuring data integrity 
    • Upload monthly and quarterly facility data and reports to DATIM 
    Job Requirements: 
    • Degree in Health Records Information, Epidemiology, Mathematics, Biostatistics or related field 
    • At least 2 years’ experience in medical statistical analysis, monitoring and evaluation systems in HIV programs 
    • Comprehensive knowledge and understanding of USAID reporting requirements. 
    • Excellent interpersonal and communication skills 

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    Monitoring & Evaluation/Data Demand Information Use (DDIU) Manager

     

    Job Responsibilities
    • • The DDIU Manager will drive the DDIU agenda of the grant 
    • • Develop DDIU templates as needed by the M&E, Technical and County teams 
    • • Work with project team, county-level partner management teams and facility level teams to institutionalize DDIU tools, training curricula and approaches. 
    • Work across results areas to incorporate data use activities at project, management, facility/services, and community/advocacy levels. 
    • Ensure DDIU Trend analysis are routinely / quarterly disseminated and encourage use of them at both country and LPTF levels 
    • Train LPTF staff and LPs in DDIU basic trend analysis /updating trends 
    • Synthesize reports of progress against the Log Frame indicators and targets. 
    • Routine analysis of program data in preparation for data summaries for research abstracts and manuscripts. 
    Job Requirements
    • Advanced Statistics Degree (minimum Masters) in Biostatistics, Statistics, Mathematics, Monitoring and Evaluation or relevant discipline 
    • At least 5 years’ experience in medical statistical analysis, monitoring and evaluation systems in HIV programs (3 in managerial/supervisory) 
    • Comprehensive knowledge and understanding of USAID reporting requirements. 
    • Excellent interpersonal and communication skills 

    go to method of application »

    Monitoring & Evaluation Specialist

     

    Job Responsibilities
    • • Strategic leadership for the M&E department 
    • Lead the design and implementation of the program monitoring and evaluation framework and information system to track delivery against outputs, outcomes and impacts 
    • Lead analysis of data collected for assessment of progress and areas of improvement 
    • Guide reporting processes amongst technical staff and consolidate program reports, promote learning and knowledge sharing of best practices and lessons 
    • Support all the technical staff in M&E functions and will manage any M&E related staff in the program learnt. 
    • Lead the evaluation research on the effectiveness and/or cost-effectiveness of programmes including secondary analysis of existing data and application of costing and cost modelling projections into decision frameworks 
    Job Requirements: 
    • Advanced Statistics Degree (minimum Masters) in Biostatistics, Statistics, Mathematics, Monitoring and Evaluation or relevant discipline 
    • At least 7 years’ experience in medical statistical analysis, monitoring and evaluation systems in HIV programs (5 in managerial/supervisory) 
    • Comprehensive knowledge and understanding of USAID reporting requirements. 
    • Excellent interpersonal and communication skills 

    go to method of application »

    Accountants

     

    Job Responsibilities: 
    • Preparation/recording voucher/accounting transaction into QuickBooks 
    • Ensure the proper use of charge numbers and accounting codes 
    • Manage petty cash including ensuring the maintenance of an appropriate level of petty cash in safe deposit 
    • Monitor and track the expenditures against budget 
    • Preparation of monthly expenditure reports, bank reconciliation, petty cash accounts in line with organizational and donor requirements and deadlines 
    • Establish an indexed filing system in the finance section and ensure financial documents are filed as per the filing system. 
    • Preparation of payroll and timely remittance of statutory deductions. 
    • Ensure that all costs in the project adhere USAID/URC regulations are in turn allowable, reasonable and allocable 
    • Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted support documentation. 
    • Posting of the advances liquidating expenses into QuickBooks for accuracy 
    • Responsible for timely processing of staff advances for travel and activities 
    • Review adequacy of supporting documentation for all documentation forwarded for payment 
    • Review of all Mobile payments to ensure completeness and accuracy 
    • Responsible for reconciliation of supplier statements 
    Job Requirements
    • A bachelor’s Degree in Commerce ( Accounting/Finance option) with CPA (K) or its equivalent 
    • At least 3 years of experience in financial accounting for international donor funded projects 
    • Ability to maintain accounting records, analyze and prepare reports and statutory returns 
    • Experience with and an ability to follow United States federal contract procedures and regulations. 
    • Excellent computer skills and experience in Quick Books Accounting system will be an added advantage 
    • Knowledge of USAID/Federal rules and regulations 
    • Strong organizational skills, ability to set priorities and to manage many tasks simultaneously 
    • A person of high integrity

    go to method of application »

    Finance Manager

     

    Job Responsibilities: 
    • Develop project operating budgets, proposal budgets, project pipelines, and monthly budget projections. 
    • Provide operational financial support and guidance on budgets and budgetary control 
    • Provide on-going support and oversight to projects and assist technical heads of departments with tracking project expenditures and ensuring adherence to budgets. 
    • Report regularly on the financial status of programme to Management 
    • Manage cash flow and forecasting & Wire projections 
    • Prepare monthly progress reports to management on project financial performance and project cash balances 
    • Perform month and year end financial closure and Bank reconciliations 
    • Ensure proper preparation for internal audits, financial reviews and external audits and proper response of audit queries. 
    • Prepare financial reports as required by the Donor 
    • Review all vouchers and transactional level supporting documentation to ensure compliance with URC and USAID rules and regulations 
    Job Requirements
    • Advanced university degree in Finance, Business Management or other related field required. 
    • Accounting qualification CPA (K) or ACCA 
    • At least seven year of experience working on international donor funded projects in a programmatic and financial management capacity 
    • Experience working with USAID-funded programs 
    • Demonstrate knowledge, skills, and/or experiences in accounting, financial planning , and administration 
    • Experience using Microsoft Word and Excel is required with PowerPoint and QuickBooks 
    • Interpersonal, and written communication skills in English 
    • Previous supervisory experience 

    go to method of application »

    Procurement Officer

     

    Job Responsibilities: 
    • Plans, organizes and leads the bid solicitation process including drafting / issuing request for quotations and developing bid evaluation criteria 
    • Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience 
    • Participates in bid evaluation committees, ensures the integrity of the competitive process. 
    • Provide procurement procedures and policy guidance and interpretation to program staff 
    • Manage vendor relationships, contacts, and pre-qualifications lists. 
    • Analyses, negotiates and prepares contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the Organization. 
    • Manage communication with vendors and staff to facilitate smooth implementation of procurement procedures. 
    • Support the procurement of a wide-range of goods, commodities, and services through sub-contracts and purchase orders. 
    • Manage the project procurement and ensure compliance with URC policies, contractual terms and other applicable rules and regulations. 
    Job Requirements
    • Bachelor Degree in Business Administration, Procurement or related fields 
    • Professional qualification in supplies management. 
    • Membership of a professional supplies management body. 
    • Minimum three year work experience especially in INGO 
    • Excellent interpersonal and communication skills 
    • Negotiation skills 
    • Possess excellent IT skills 
    • Ability to work with minimum supervision. 

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    Pediatrics/eMTCT Advisor

     

    Job Responsibilities: 
    • Provide day-to-day technical support and supervision of the county PMTCT and pediatric HIV program as per national guidelines 
    • Oversee implementation of the Accelerated Children on Therapy (ACT) program 
    • Assist with training of health care workers using the national PMTCT curriculum 
    • Provide supervision and technical support to the provincial and district level teams involved in clinical mentoring and training for PMTCT, pediatrics and adolescent HIV care and treatment 
    • Strengthen referrals and linkages between PMTCT activities and the CCC 
    • Oversee follow-up care of PMTCT clients, HIV exposed infants, HIV infected children and adolescents in project supported facilities 
    • Assist with implementation of the Monitoring and Evaluation systems for PMTCT 
    • Utilize site data to inform quality of care performance at the site and show staff how to make use of such information to improve operations. 
    • Represent the organization in various fora at the National, County and Sub County levels. 
    • Prepare regular reports status on PMTCT, pediatric and adolescent HIV service delivery at the points of service. 
    • Work plans, reports and other technical papers relating to PMTCT and pediatrics 
    Job Requirements: 
    • Higher Diploma or Degree (Bachelor of Clinical Medicine, Bachelor of Science in Nursing) 
    • More than 3 years’ work experience in the implementation of PMTCT Programmatic activities. 
    • ART Management training and relevant job experience of at least three (3) years working experience after internship in a CCC set up. 
    • Must be Registered and Licensed with the Clinical Officers Council or Nursing Council of Kenya. 
    • Experience in training and mentorship of health care workers on PMTCT 
    • Working in a US Grants environment is an added advantage. 

    go to method of application »

    Operations Manager

     

    Job Responsibilities: 
    • Ensure quality supervision, management and capacity building of operations team, including Procurement, HR, ICT, and Administration staff 
    • Plan direct and coordinate the field operations of the organisation. 
    • Assist in formulating polices, managing daily operations, and planning the use of materials and human recourses within the regions. 
    • Oversee the maintenance of office facilities, allocation of office space, and proper storage and use of office equipment and supplies 
    • Developing, monitoring and overseeing the implementation of Service Level Agreements for both internal and external customers 
    • Ensuring fleet and logistics management 
    • Supervising, coordinating and developing the administration officers and drivers in their various capacities 
    • Ensuring transparent and efficient procurement management processes 
    • Oversee organizational insurance policies 
    • Ensure compliance with all USAID regulations and URC policies, practices, and regulations. 
    • Coordinate with partner organizations to ensure consistent, effective, and efficient use of project resources. 
    • Supervise overall asset management processes for all site offices 
    • Keep abreast of security related technology, practices and regulations in the marketplace or from government or other institutions and INGO’s 
    Job Requirements
    • Bachelor’s Degree in Business Management or related field 
    • Master’s Degree in Business Management would be an added advantage 
    • At least 7 years’ experience in Operations Management 
    • Demonstrated working knowledge of USG rules and regulations 
    • Good analytical and reporting skills 
    • Excellent organisational and management skills 
    • Sound computer skills. 
    • Demonstrated excellent problem solving skills. 
    • Ability to work without close supervision, managing competing priorities and meeting deadlines 

    go to method of application »

    Logistics Officer

     

    Job Responsibilities: 
    • Supervise drivers day to day across the program 
    • Maintain a file for each vehicle or equipment with the relevant specifications e.g. maintenance dates, insurances, plate number, fuel consumption etc. 
    • Maintain log books system for all vehicles and ensure each trip is registered accordingly. 
    • Monitor use of fuel. 
    • Brief the drivers on the security and safety on the road. 
    • Ensuring that all the fleet in the organization has all the regulatory requirements e.g. insurance, fire extinguishers etc. 
    • Plan and provide transport services for program activities in line with the stipulated transport policies & procedures 
    • Liaise with the appointed garages for the repair and maintenance of vehicles 
    • Organize periodical update, training and assessment of all drivers 
    • Organize local and international travels 
    Job Requirements: 
    • Bachelor’s Degree in the related field. 
    • Diploma in mechanical engineering or equivalent 
    • A minimum of 3 years in fleet management 
    • Excellent interpersonal skills 
    • Analytical and problem solving skills 
    • Decision making skills 
    • Effective communication skills both written and verbal. 
    • Excellent computer skills. 

    go to method of application »

    IT Officer

     

    Job Responsibilities: 
    • Ensures all work is carried out and documented in accordance with required standards, methods and procedures. 
    • Provide guidance and advice to staff on policy issues related to IT equipment safety and observe data protection guidelines of the organization 
    • Conduct regular maintenance of server, including daily back up, to ensure that the server is performing at its optimum to support the operation of the organization 
    • Ensure all programme PCs, existing and new, have up to date and compatible MS office packages, operating systems, and antivirus software 
    • Provide day-to-day troubleshooting and IT support for staff 
    • Provide basic computer training to staff 
    • Liaise with IT Support staff in H/Q for IT support and troubleshooting where necessary 
    • Monitors storage media capacities to ensure company operations are not compromised by insufficient storage capacity. 
    • Responds to requests for new domain accounts and any security changes. 
    • Works with team members to advice on appropriate hardware and software needs and evaluate computer vendors. 
    • Maintains confidentiality with regard to the information being processed, stored or accessed by the network. 
    • Documents system problems and resolutions for future reference. 
    Job Requirements
    • Bachelor's Degree in Computer Engineering, Computer Science, Information Technologies or related field. 
    • Minimum 3 years of experience with server administration and networking functions 
    • Excellent use of MS Office packages and office automation solutions 
    • Demonstrated ability to communicate IT problems and solutions to staff in an easy to understand way 
    • Ability to transfer skills, and build staff capacity on IT 
    • General knowledge of Microsoft applications 
    • Good organization and prioritization skills 
    • Ability to work self-directed and use initiative 

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    Grants Manager

     

    Job Responsibilities
    • Develop and implement grants management and administrative procedures for the Organization 
    • Lead the sub award grant cycle which includes but is not limited to providing guidance and training internal staff 
    • Oversee the daily grants operations and provide grants support and guidance to the Grants team 
    • Reviews and approves sub-awards to ensure adherence to URC and donor rules and regulations. 
    • Monitor grantee performance to ensure compliance with the terms and conditions of award including review of financial status reports 
    • Reviews and monitors awards during pre-award, post-award, and close-out periods to ensure compliance with award requirements. 
    • Monitor sub-grantee expenditures against budget and program performance 
    • Review and audit sub awardees’ reports, budgets, expenses and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records. 
    • Provides other support as assigned 
    Job Requirements
    • Advanced university degree in Finance, Business Management or other related field required. 
    • Accounting qualification CPA (K) or ACCA 
    • At least seven years prior experience working as a grants manager or related field
    • Experience with managing USG funding is required 
    • Good interpersonal and communication skills 
    • Proficiency in MSWord, Excel and Power Point applications 

    go to method of application »

    Human Resources Officer

     

    Job Responsibilities: 
    • Interpretation and implementation of URC HR policies and procedures. 
    • Administration and implementation of HR strategies focusing on achievement of the required results. 
    • Maintain staff data 
    • Promote equality and diversity within the Organization 
    • Staff recruitment- developing job descriptions, preparing advertisements, shortlisting and interviewing 
    • Co-ordinate staff performance including induction, probation and the annual performance evaluation. 
    • Support training and development activities including planning and delivering within the Kenya Program. 
    • Fostering a workplace environment consistent with the organization’s values, mission and vision. 
    • Assist in ensuring URC’s compliance with all national legal and statutory requirements for the management of its HR resources. 
    • Manage staff welfare 
    • Administer staff remuneration and benefits 
    • Handling separation of staff by facilitating effective staff clearance, documentation and release from the organization 
    Job Requirements
    • The ideal candidate should have a first degree in social sciences or related discipline and a diploma in Human Resources Management. 
    • Registered as a member of the Institute of Human Resource Management (IHRM). 
    • Three (3) years’ experience in human resource management in a busy environment and INGO set up will be an added advantage. 
    • Experience in the HR functional areas and in the application of statutory and labour laws and of best practices in HR. 
    • Excellent interpersonal, communication, influencing, facilitation and negotiation skills. 
    • Ability to maintain confidentiality, tact and discretion when dealing with people 
    • Good communication, presentation and interpersonal skills. 
    • A self-starter, highly organized with ability to organize work of self and others effectively

    Method of Application

    Use the link(s) / email(s) below to apply on company website.

    Location: Migori, Kisumu, Homabay & Kisii/Nyamira, Kenya

    Qualified applicants can also send a cover letter and detailed curriculum vitae indicating present employer, and position, daytime telephone number, current salary, names and addresses of three work related referees to hrkenya@urc-chs.com 

    The closing date for submitting applications is 6th January, 2017. 

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